Chapter 25: Printing the Manifest Audit Report (PMAR)

Purpose: Use the Manifest Audit report to help you determine the shipment status of packages you have sent to the PC manifesting station. The system writes an audit record each time you receive an upload from the PC manifest or confirm a pick slip by pick control number in Manual Confirmation. The Print Manifest Audit Report menu option allows you to choose the format and other selection criteria for printing a report of manifest audit records.

Note: You can use this report only if the Use Pick Label Tracking in Manifest Interface? (D48) system control value is set to Y; you will still be able to use the report, even if the Number of Pick Control Labels (D47) system control value is set to 1.

Periodic function: You can also print this report as part of your periodic processing, using a periodic function with the Program name of PRF0027. To do so:

• Press F7 at the Manifest Audit Report screen to save your default settings; the settings saved by this function key are those that control:

• which version(s) of the report to generate

• whether to include unconfirmed (unbilled) uploads only

• When you execute the periodic process, enter the date you want to include in the report in the Job date field. You can select only one date at a time using this method; however, reports that are sorted on the scan date will select different records than the report sorted on the billing batch date if the package was not scanned on the same date the pick slip was generated.

See System Operations Chapter 14: Working with Periodic Processes (WPPR) sfor more information on working with periodic processes.

In this chapter:

• Manifest Audit Report Screen

• Manifest Audit Report

• Sorted by Scan Date/Order Number

• Sorted by Batch Date

Manifest Audit Report Screen

How to display this screen: Enter PMAR in the Fast path field at the top of any menu, or select Print Manifest Audit Report from a menu.

FLR0567 ENTER Manifest Audit Report 12/15/97 13:19:06 EZK Mail Order Reports to print: Manifest Audit by scan date/order# Y (Y/N) Manifest Audit by scan date/cntl# . Y (Y/N) Manifest Audit by batch date . . . Y (Y/N) Selections: Date from to (Leave blank for all dates) Billing batch # (Leave blank for all batches) Unconfirmed uploads only (Y/N) F3=Exit F7=Accept & Save defaults F9=Accept F12=Cancel

Field	Description
...by scan date/order #	This field indicates whether to print the report sorted by scan date (when the package was wanded at the manifest station), then order number. Valid values are: Y = Print by scan date/order number. N = Do not print by scan date/order number. This field initially defaults to Y, but you can change the default by pressing F7 at this screen. Alphanumeric, 1 position; required.
...by scan date/cntl #	This field indicates whether to print the report sorted by scan date, then pick control number. Valid values are: Y = Print by scan date/pick control number. N = Do not print by scan date/pick control number. This field initially defaults to Y, but you can change the default by pressing F7 at this screen. Alphanumeric 1 position; required.
...by batch date	This field indicates whether to print the report sorted by billing batch date (when the pick slips were generated), then pick control number. Valid values are: Y = Print by billing batch date. N = Do not print by billing batch date. This field initially defaults to Y, but you can change the default by pressing F7 at this screen. Alphanumeric, 1 position; required.
Date from...	The starting and ending date of the time range you want to include in the report. Leave both fields blank to include all dates. When you print the report sorted by scan date, records scanned on the dates you enter appear on the report. When you print the report sorted by billing batch number, records whose billing batches were created on that date appear on the report. Numeric, two fields, 6 positions each field (MMDDYY); optional.
Billing batch #	The billing batch number you want to include on the report. Leave this field blank to include all billing batches. Numeric, 7 positions; optional.
Unconfirmed uploads	This value determines whether to include only records that have not yet been billed on the report. Valid values are: Y = Include only unbilled audit records. N or blank = Include all appropriate audit records regardless of whether they have been billed. This field initially defaults to blank, but you can change the default by pressing F7 at this screen. Alphanumeric, 1 position; optional.

Step-by-step instructions:

1. Optionally, change the settings in each of the first three fields to indicate which versions of the report to print. You must select at least one version of the report.

2. Optionally, enter a range of dates to include in the report. The system checks the primary sort of the report to determine which records to include when you enter a range of dates. For example, a record could have a billing batch date of 12/15 and a scan date of 12/16. If your range of dates ends with 12/15, the record would be selected for the report sorted by billing batch number, but not for the report(s) sorted by scan date.

3. Optionally, enter a billing batch number or reset the Unconfirmed uploads only flag.

4. Press Enter. The system validates your entries and highlights any fields you need to correct. Correct any fields and press Enter again.

5. Press F7 to submit the reports and save your settings in each Y/N field. The next time you select this menu option or run a periodic process that generates the Manifest Audit Report, the system will use these settings. To submit the reports without saving your settings, press F9.

The system displays a message indicating that it has submitted the job MAN_AUDIT, and generates the Manifest Audit Report.

Note: When you generate the Manifest Audit Report as part of a periodic process, the system submits the job MANIFEST, and creates the reports.