Chapter 35: Working with P/O In Transit Information (MPIT)

Purpose: The Work With P/O In Transit Information function provides a fast path method to update a purchase order with information about incoming shipments from your vendors. You can quickly update the purchase order with the:

• quantity of an item in transit

• date an item is due from the vendor

• date you will cancel an item if it has not been received

• date you can promise an item to your customers.

The Purchase Order Detail file is updated with the information entered here. This information can also be updated using the PO Maintenance - Change PO Detail screen. It can be viewed using the Display PO Detail screen. See Merchandising Chapter 72: Maintaining Purchase Orders (MPOE) and Chapter 74: Purchase Order Inquiry (MPOI).

In this chapter:

• Purchase Orders In Transit Select Prompt Screen

• Update In Transit Information Screen

Purchase Orders In Transit Select Prompt Screen

Purpose: Use this screen o select the purchase order you want to update. You can enter the purchase order number or you can use the prompt function to display a list of purchase orders on the system.

How to display this screen: Enter MPIT in the Fast path field at the top of any menu or select Maintain PO In-Transit Information from a menu.

POR0316 ENTER P/O In Transit Select Prompt 12/02/97 14:40:44 The KL Mail Order Company P/O # . . . . F3=Exit F12=Cancel F24=Select company

Field	Description
PO #	Enter the number of the purchase order you want to update in the PO# field to display the Update In Transit Information Screen. The purchase order number entered is validated against the Purchase Order file. Numeric, 7 positions; required.

Update In Transit Information Screen

Purpose: This screen displays each line item on the selected purchase order and is used to update the quantity in transit, the cancel date, the due date or the promise date for a line item that has not yet been received.

How to display this screen: Select a purchase order number at the Purchase Orders In Transit Select Prompt Screen.

POR0318 DISPLAY Update In Transit Information 12/02/97 15:02:59 The KL Mail Order Company P/O # : 373 - 1 Vendor : 101 ALEX NEWBOLD Lin Sts Item COLR SIZE OTHR Open Transit Cancel Due Promise 1 O TRSKRTNVY8 NAVY 10 12/02/97 F3=Exit F12=Cancel

.

Field	Description
Lin (Line #)	The purchase order line number. Numeric, 3 positions; optional
Sts	The status of the line. Valid status codes are: O - Open X - Closed C - Canceled Alphanumeric, 1 position; optional.
Item	The code of the item ordered on the purchase order line. Alphanumeric, 12 positions; optional.
Clr/Size/Wdth	The SKU elements, which further define the item. Alphanumeric, one 14-position field (full SKU) or three 4-position fields (split SKU); optional.
Open	The number of units of the item due from the vendor. Numeric, 7 positions; display only.
Transit	The number of units that are due to arrive from the vendor. Enter an amount in this field when the vendor confirms the quantity that has been shipped. The Transit qty (Transit quantity) field in the Purchase Order Detail record will be updated. Numeric, 7 positions; optional.
Cancel	The user-defined date when the purchase should be canceled if you have not received the items, or confirmation that the items have been shipped. The Cancel date from the Purchase Order Detail file displays if one exists. Enter a new cancel date, in MMDDYY format, if applicable. The Cancel date in the Purchase Order Detail file will be updated. Numeric, 9 positions; optional.
Due	The user-defined date when the item is due from the vendor. The Due date from the Purchase Order Detail file displays if one exists. Enter a new due date, in MMDDYY format, if applicable. The Due date in the Purchase Order Detail file will be updated. Numeric, 9 positions; optional.
Promise	The user-defined date after which the item can be committed to customers The Promise date from the Purchase Order Detail file displays if one exists. Type a new promise date, in MMDDYY format, if applicable. The Promise date in the Purchase Order Detail file will be updated. Numeric, 9 positions; optional.

Step-by-step instructions:

1. Scan for the line item you wish to update using the fields at the top of the screen, or use the Roll keys to scroll forward and backward through the purchase order lines.

2. Enter the number of units that have been shipped but not received in the Transit field.

3. Enter a new cancel date in the Cancel field, if applicable.

4. Enter a new due date in the Due field, if applicable.

5. Enter a new promise date in the Promise field, if applicable.

6. Continue with the above steps until all applicable lines have been updated.