Manual Delivery Confirmation (MIDC)

Overview: Use this menu option to manually flag the shipped quantity of an item on an order line as delivered.

In order to manually flag a quantity of an item on an order line as delivered, the quantity must already be in a shipped and billed status. In addition, you cannot flag a quantity of an item on an order line as delivered, if it has already been flagged as delivered.

You can also flag the shipped quantity of an item on an order line as delivered by sending an Order Line History In Message (CWORDLNHSTIN) for activity code V (Delivered) to CWDirect; see Order Line History In API.

In this topic:

• Manual Delivery Confirmation Steps

• Interactive Delivery Confirmation Screen

• Delivery Confirmation by Order Detail Screen

Manual Delivery Confirmation Steps

Use the following steps to manually flag a shipped quantity of an item on an order line as delivered to the customer.

1. On the Interactive Delivery Confirmation Screen, enter a valid order number and ship to number in the Order # and Ship to # fields and press Enter.

2. If the order ship to has at least been partially shipped and billed and a quantity of the shipped items have not yet been flagged as delivered, the system advances you to the Delivery Confirmation by Order Detail Screen, where you can flag the shipped items on the order as delivered.

3. On the Delivery Confirmation by Order Detail Screen, enter the Delivery date, Delivery time, and Quantity to confirm next to the item you wish to flag as delivered. The system defaults the current date and time to the Delivery date and time fields and defaults the shipped quantity that has not yet been flagged as delivered to the Quantity to confirm field; however, you can override these values. If the entire shipped quantity for the item has already been flagged as delivered, you cannot flag the item as delivered. Note: If you enter any changes that you wish to clear, you can press F5 to refresh the screen to its original display.

4. Once you define the quantity you wish to manually confirm:

• Enter 7 next to the item you wish to flag as delivered, or

• Press F7 to manually confirm all order lines that have a Quantity to confirm.

5. The system subtracts the confirmed quantity from the Quantity to confirm field and adds the quantity to the Quantity delivered field. If the Quantity shipped matches the Quantity delivered, the system considers the entire shipped quantity flagged as delivered and removes the entry fields for the item so that you can no longer flag the item as delivered.

6. For each order line that you flag as delivered, the system creates an order line history record with an order line activity code of V (Delivered). In addition, if a Delivery Confirmation general ledger number has been defined for the division associated with the order in the Working with Divisions (WDIV) menu option, the system also posts the delivery confirmation to the general ledger; see Posting Delivery Confirmation.

 

Example: An example of the order line history record created when you flag a quantity of the item on an order line as delivered is displayed below.

Field	Description
Company	The company where you processed the manual delivery confirmation.
Order #	The order number that contains the item you flagged as delivered.
Ship to #	The order ship to number that contains the item you flagged as delivered.
OLH seq #	The order line sequence number for the order line that contains the item you flagged as delivered.
Activity	V (Delivered)
Date	The date you processed the manual delivery confirmation.
Qty	The quantity of the item on the order line you manually confirmed as delivered.
User	The user ID of the user who processed the manual delivery confirmation.
Contact date	The date you entered in the Delivery date field on the Delivery Confirmation by Order Detail Screen.
Contact time	The time you entered in the Delivery time field on the Delivery Confirmation by Order Detail Screen.

Interactive Delivery Confirmation Screen

Use this screen to select the order number and ship to number that contains an item that you wish to flag as delivered.

You can only select an order ship to whose order lines have at least been partially shipped and billed. In addition, the entire shipped quantity on the order line must not already be flagged as delivered.

• An error message similar to the following displays if none of the items on the order ship to are in a shipped status: Order (99999999) Ship to (1) has not been shipped.

• An error message similar to the following displays if all of the entire shipped quantity on the order ship has already been flagged as delivered: All shipped items on Order (99999999) Ship to (1) have been completely delivered.

How to display this screen: Enter MIDC in the Fast path field or select Confirm Delivery from a menu option.

FLR1184 ENTER Interactive Delivery Confirmation 10/13/06 11:15:27 KAB Co Order # . . . . . . . . Ship to # . . . . . . . . . . F3=Exit F12=Cancel F24=Select Company

Field	Description
Order #	The order number that contains the item that you wish to flag as delivered. Numeric, 8 positions; required.
Ship to #	The order ship to number that contains the item that you wish to flag as delivered. Numeric, 3 positions; required.

See Manual Delivery Confirmation Steps for instructions on how to manually flag the shipped quantity of an item on an order line as delivered to the customer.

Delivery Confirmation by Order Detail Screen

Purpose: Use this screen to select the quantity of the shipped items on the order that you wish to flag as delivered.

Order lines that contain a shipped quantity display on this screen in order line sequence number sequence.

To confirm: See Manual Delivery Confirmation Steps for instructions on how to manually flag the shipped quantity of an item on an order line as delivered to the customer.

How to display this screen: Press Enter after enter a valid order ship to on the Interactive Delivery Confirmation Screen.

FLR1185 DISPLAY Delivery Confirmation by Order Detail 10/13/06 13:24:42 KAB Co Order : 9288 - 1 Sold To : LETENDRE, RICHARD J Qty Qty Delivery Qty To Opt Ln# Item COLO STYL SIZE Shipped Delivered Date / Time Confirm Type options, press Enter. 7=Confirm 1 2006ITEM1 1 1 101306 13:24:42 2 VCS10P 1 0 101306 13:24:42 1 3 2006ITEM2 2 2 101306 13:24:42 4 2006ITEM3 3 0 101306 13:24:42 3 5 2006ITEM4 4 1 101306 13:24:42 3 7 PKGINSERT 1 0 101306 13:24:42 1 9 2006ITEM7 7 3 101306 13:24:42 4 F3=Exit F7=Confirm all F12=Cancel

Field	Description
Order	The order number and ship to number that contains the items you wish to flag as delivered. This is the order ship to you entered on the Interactive Delivery Confirmation Screen. Order #: Numeric, 8 positions; display-only. Ship to #: Numeric, 3 positions; display-only.
Sold to	The sold to customers last name, first name, and middle initial. Last name: Alphanumeric, 25 positions; display-only. First name: Alphanumeric, 15 positions; display-only. Middle initial: Alphanumeric, 1 position; display-only.
Ln #	The order line sequence number for an order line on the order that contains a shipped item. Only order lines that contain a shipped quantity display on this screen. Enter an order line sequence number to display order lines in order line number sequence, starting with your entry. Numeric, 3 positions; optional.
Item	The item on the order line. Enter a valid item number to display order lines that contain your entry. Note: The Pre Billed Amount Item (J72) is not listed on this screen. Alphanumeric, 12 positions; optional.
SKU	The SKU of the item on the order line. Enter a valid SKU code to display order lines that contain your entry. Alphanumeric, three 4 position fields or one 14 position field; optional.
Qty shipped	The quantity of the item on the order line that is in a shipped status. This is the Quantity shipped from the Order Detail file. Numeric, 5 positions; display-only.
Qty delivered	The quantity of the item on the order line that has already been flagged as delivered. This is the quantity of the order line in the Order Line History file associated with an activity code of V (delivered). If the quantity delivered matches the quantity shipped, the system considers the entire shipped quantity flagged as delivered and you can no longer flag the order line as delivered. Numeric, 5 positions; display-only.
Delivery date	The date the item was delivered. The current system date defaults, but you can override it. The system allows you to enter a past or future date. The delivery date you enter defaults to the Contact date field on the Display Order Line History Screen. Note: If the entire shipped quantity for the order line has been flagged as delivered, the system still displays the current system date and not the actual date you entered as the delivery date. Numeric, 6 positions (MMDDYY format); optional.
Delivery time	The time the item was delivered. The current system time defaults, but you can override it. The delivery time you enter defaults to the Contact time field on the Display Order Line History Screen. Note: If the entire shipped quantity for the order line has been flagged as delivered, the system still displays the current system time and not the actual time you entered as the delivery time. Numeric, 6 positions (HHMMSS format); optional.
Qty to confirm	The quantity available to confirm as delivered to the customer. The system uses this calculation to determine the quantity available to confirm: Quantity shipped - Quantity delivered = Quantity to confirm. When you confirm the quantity, the system adds the quantity to the Quantity delivered. If the Quantity delivered matches the Quantity shipped, you cannot enter a quantity to confirm. You cannot enter a negative quantity in this field. You cannot enter a quantity that is greater then the quantity available to confirm: Qty to Confirm > Undelivered qty. Numeric, 6 positions; required to confirm.

Screen Option	Procedure
Flag the quantity of the order line entered in the Quantity to confirm field as delivered to the customer.	Enter 7 next to an order line. The system subtracts the confirmed quantity from the Quantity to confirm and adds the confirmed quantity to the Quantity delivered. If the Quantity delivered matches the Quantity shipped, the system considers the entire shipped quantity flagged as delivered and you can no longer flag the order line as delivered. See Manual Delivery Confirmation Steps.
Flag the quantity of the order line entered in the Quantity to confirm field for all shipped order lines as delivered to the customer.	Press F7. For each shipped order line, the system subtracts the confirmed quantity from the Quantity to confirm and adds the confirmed quantity to the Quantity delivered. If the Quantity delivered matches the Quantity shipped, the system considers the entire shipped quantity flagged as delivered and you can no longer flag the order line as delivered. See Manual Delivery Confirmation Steps.