As you answer the prompts in a report or document, you can choose to save the answers, so those answers are automatically used the next time the same report or document is run. When the report or document is re-executed, the answers you saved are already selected for you in the prompts. This is convenient because you do not have to specify the same answers every time a report or document is re-executed. When you save a prompt answer, you can also specify that you are not prompted for that prompt answer the next time the report or document is executed.
Personal answers are saved in the My Personal Objects\My Answers\Prompt Answers folder. You can delete and rename personal answers in this folder, or when answering a prompt. You cannot edit personal answers.
To save and reuse prompt answers in a report or document:
Click the name of a prompted report to run it. A prompted report will present a prompt question to be answered before the report data is displayed.
Answer the prompt in the prompt selection screen.
While answering prompts, do one of the following:
If the Remember this answer check box is displayed, select it to save a personal answer for the prompt.
If the Save this answer when the report is run check box is displayed, select it to save personal answers for the prompt. Select the check box to save a personal answer.
Type a name for the prompt answer in the Name field.
To set the current answer as the default answer, select the Set as Default check box.
If the Load Answers drop-down list is displayed, use it to load a saved answer for the prompt.
Click the Load Answers icon to display a list of previously saved answers.
Select one of the answers from the list.
After all prompts are answered, click Run Report or Run Document to execute the report or document.
From the File menu, select Save As. Navigate to the desired location, and enter a name for the report.
Save the report as a prompted or a static report:
To save it as a prompted report, select the Keep report prompted check box. The report is saved with active prompts. When the report is executed in the future, these prompts re-appear.
To save it as a static report, clear the Keep report prompted check box. The report is saved with the currently displayed report and filter information. When the report is executed in the future, these prompts are not repeated.
To save as a prompted report, choose whether or not to use the current prompt answers as the default prompt answers when the report is executed again, as described below:
To save the current prompt answers as the default prompt answers, click Advanced Options. Select the Set the current prompt answers to be the default prompt answers check box. When the report is run again, the selected prompt answers are displayed as the default prompt answers. Use the default answers or change them.
To use the default prompt answers defined in the prompt, click Advanced Options. Clear the Set the current prompt answers to be the default prompt answers check box. The selected prompt answers are not saved with the report. When the report is run again, the default prompt answers defined in the prompt are displayed. Choose to use the default answers or change them. If default prompt answers have not been defined in the prompt, no default answers are displayed.
Click OK to save the selections.
Allowing personal answers for prompts
Answering a prompt by selecting answers from a list
Answering a prompt by typing a specific value
Answering a prompt by defining a filter based on an attribute
Answering a prompt by defining a filter based on a metric calculation
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