Visitors

The Visitor tab has six modules:

• Visit Overview

• Visitors

• Approvals

• My Requests

• Crew Family Details

• Orphaned Emails

Visit Overview Form

Visit Overview gives a list of visits planned for various locations based on date range selected in calendar. Select a date range from the calendar and all visits within this time duration would be displayed on the lower grid indicating the visit locations and the number of people who are visiting on a day. This is broken into number of people who have their visits approved and those who have the visit pending. On the left hand side of the screen the visit locations are listed showing the number of maximum people who are permitted on each day. The selection of visit locations on upper right hand side can be changed, to display the data according to the specified location on the calendar view. Double clicking on any visit detail cell opens the visitor’s details including visits for editing. Any new visitor or a visit request can be added from the screen. The data of visitor can also be edited. All the tabs of the screen are explained later in the document. The visitor can be searched from the lower left hand side column and can be dragged and dropped to the record of another visitor on the upper left hand side column if there is a need to assign same visit date to that visitor.

Table 14-1 Visitor details fields

Visitor Details	Description
Last Name	Last name of the visitor.
First Name	First name of the visitor.
Salutation	Pre-fix assigned to the name.
Passport/ID No	Passport or ID Number of the Visitor.
Visitor Type	Type of the visitor.
Validity From	The document is valid from this date.
Validity To	The document is valid till this date.
Date of Birth	Birth date of the visitor.
Email Address	Email address of the visitor.
System Account	System account of the visitor.
Authorization Code	Authorization Code of the visitor.
Remarks	Remarks mentioned about the visit/visitor.
Upload Picture	Use to upload visitor image

Visitors Form

Select the visitors icon . Visitors is the second form in the application and here all the visitors can be viewed at a glance. The grid shows existing visitors and highlighting any row shows the details at the left hand bottom section including picture of the visitor. On the right hand bottom side there is a grid showing list of all visits for that person. The historical visits of a person can be viewed along with upcoming visits. A new visitor can be added by clicking the New button in the menu bar.

Adding A New Visitor

Personal details of the visitor can be entered on this screen. This includes the First name, Last name, salutation and Passport number. Picture of the visitor can be taken and stored here itself by clicking start camera and when the visitor is ready press take picture button. The picture can also be uploaded by pressing the upload picture in the middle section. The picture to be uploaded can be cropped accordingly before uploading it. Passport of the visitor can be scanned by putting the passport on the scanner and clicking Read passport button. All the personal details including picture of visitor would be read by the scanner and reflected on screen to save.

Note:

Click on the Visitors tab and select Search. The Search panel can be pinned to the screen by clicking on pin button at the upper right side of the panel. The Search panel of the Visitor Maintenance screen gives the option to search visitors based on the personal information like name, date of birth (DOB), passport number etc. Visitors can be searched from visit related details, time period of visit date and visitor validity. Visitor can be assigned the same date which is assigned to another visitor by searching the visitor in the lower left corner of the screen and when the search is over dragging and dropping the visitor record to the upper left of the screen.

Editing Visitor’s Record

Record can be edited by double clicking a visitor’s data from the grid.

A visitor is enabled by default and can be disabled with the visitor’s disable button if no longer required in the system. All required privileges can be edited for each visitor on the privilege column on the right. A visitor can be granted select privileges using the check box select list. Any document relevant to the user can be added and their information would be stored in the second tab of the user details sections. Press the Scan ID button in order to scan the documents related to the visitor and to store the document into the system. The MRZ fields (MRZ1, MRZ2, MRZ3) is machine readable zone code scanned by the system when it is configured with scan card reader.