Using the Participant Availability Subview

The Participant Availability subview that appears after the Calendar Detail form can provide you more information about an activity and its participants.

Figure 13-2 shows an example of the participant availability subview.

Figure 13-2 Example of Participant Availability Subview

The following information can help you to use this subview:

• Click Add Employee, Add Contact, or Add Resource to add new participants to an activity.

• Contacts that appear in this subview have no associated schedules.

• Click the participant name in the Participants column, and click Delete (the trash can icon) to remove an existing participant from an activity.

• All the schedules you see in the Participant Availability subview are converted to the time zone specified in your time zone preferences. For example, if your calendar displays Pacific time, and you are viewing an activity involving a user in the Eastern time zone, then the Eastern time zone user's schedule is converted to Pacific time for you. If the Eastern time zone user is looking at the same activity in the calendar, then the schedule is converted to Eastern time.

• Navigating to a date in the Participant Availability subview is similar to navigating to a date in the calendar. For more information about calendar navigation, see "Calendar Formats".

  Double navigation arrows are available to navigate to one week back or one week forward.

• You can advance the schedule to a future date by using the horizontal scroll bar at the end of the schedule. If you want to see more than three days after the activity's current date, then you must reset the start date in the Calendar Detail form.

• Click the hour increment buttons (1/4, 1/2, and 1) to change the time increments that appear in the schedule.

• You can choose to display only your work hours or all 24 hours of the day. For more information, see "Default Display for Participant Schedule".

• Scheduled activities appear as blocks on the calendar. The blocks are highlighted in the color associated with the Status field of the activity. The color legend shows only those colors that appear in the schedule, not all possible colors.

• The start time of the current activity is denoted with a line, and the end time of the current activity is denoted with a line.

• Any changes you make in the Calendar Detail form are automatically reflected in the Participant Availability subview.