Vendor Information

The following topics provide information and instructions with regards to creating, viewing, and maintaining vendor information.

• Vendor Personal Data Consent
  
• Viewing and Changing Vendor Information
  
• Exporting Vendor Information
  
• Removing Vendor Information
  

Vendor Personal Data Consent

If the restaurant is configured to prompt vendors for consent before storing their personal data, the vendor must provide consent before anyone can save their personal information into the system. Enabling and Configuring the Personal Data Consent Notice contains information about requiring consent for data storage.

If the vendor is not the one entering their personal data, an administrator or an employee with sufficient privileges can consent or withdraw consent on their behalf.

Note:

When upgrading to RES 5.7 or later from RES 5.6 or earlier, all existing vendors are marked as having provided consent.

1. In Product Management, click Setup, and then click Vendors.
2. Select the vendor, click the Contact Information tab, and then select or deselect Consented.

Viewing and Changing Vendor Information

1. In Product Management, click Setup, and then click Vendors.
2. Find and select the vendor.
3. Make changes to the vendor information, and then click Save.

Exporting Vendor Information

When requested by a vendor, follow these instructions to create a PDF export of their personal data.

1. Start the Report Explorer application.
2. Right-click one of the following reports, and then click Execute to view vendor information:

   To view	Navigate to this report
   Vendor name and approved invoices.	Click Invoicing Report, and then right-click Approved Invoices.
   Vendor name and bids.	Click Vendor Bids Reports, and then right-click Bids by Vendor.
   Vendor name and invoicing accruals.	Click Invoicing Report, and then right-click Invoicing Accruals.
   Vendor name and purchase order details.	Click Receiving Report, and then right-click Order Receipts Variance.
   Purchase orders with vendor details.	Right-click Purchase Orders.
   Vendor name and expected delivery details.	Right-click Expected Delivery Details.
   Vendor details.	Click Setup Reports, and then right-click Vendor Details.

3. Right-click the report and save it as a PDF.

Removing Vendor Information

For vendors managed by Oracle Hospitality RES 3700 Enterprise Management, make sure to remove the information at Enterprise Management Corporate and not locally at an Enterprise Management store.

WARNING:

Vendor information cannot be restored after removal. It is the controller’s responsibility to determine before removal whether vendor information is required for any business needs.

1. In the Product Management application, click Setup, and then click Vendors.
2. Find and select the vendor to remove, and then:
   1. Click Delete to remove vendor information. This operation fails if the vendor is referenced in ordering, receiving, or bidding activities.
   2. Click Anonymize if the vendor could not be deleted due to activity in the system.