Working With PO Additional Charges (WPAC)
Purpose: Use Purchase Order (PO) Additional Charges to change, delete, display or create additional charges for purchase orders or vendor charge backs. Type of additional charges that can be added to a purchase order detail line or vendor charge back include freight, brokerage, commission, duty, import, surcharge, or "other" fees.
Posting costs: You can identify a General Ledger (G/L) Account number for each type of additional charge. In purchase order entry or maintenance (fast path = MPOE), you can enter the additional charge as a unit cost or a percent that will be applied against each unit on the purchase order detail line. The actual charges (for freight, brokerage, etc.) are updated at PO receiving. When working with vendor charge backs, you enter additional charges as a unit cost.
Vendor/item assignment: You can also define additional charges that apply automatically to the vendor/item price (See Working with Vendor Items (WVNI)).
In this topic:
• Work with PO Additional Charges Screen
• Create PO Additional Charge Screen
Work with PO Additional Charges Screen
How to display this screen: Enter WPAC in the Fast Path field at the top of any menu or select Work with Purchase Order Additional Charges from a menu.
Field |
Description |
Code |
A code that represents a type of additional charge for a purchase order detail line or vendor charge back. Alphanumeric, 2 positions; optional. |
Description |
The description of the additional charge. Alphanumeric, 30 positions; optional. |
Account # (General ledger account number) |
The General Ledger number to which transactions will post. If you do not have authority to the Secure G/L Number Field Access (A84) secured feature, this field is display-only. Numeric, 8 positions; optional. |
Screen Option |
Procedure |
Create additional charges |
Select Create to advance to the Create PO Additional Charge Screen. |
Change additional charges |
Select Change for a code to advance to the Change PO Additional Charge screen. At this screen you can change any information except the code. See Create PO Additional Charge Screen for field descriptions. |
Delete additional charges |
Select Delete for a code to delete it. Note: When you delete additional charges, the system does not check to see whether you added this charge to an existing purchase order or vendor charge back. |
Display additional charges |
Select Display for a code to advance to the Display PO Additional Charge Screen. You cannot change any information on this screen. See Create PO Additional Charge Screen for field descriptions. |
Create PO Additional Charge Screen
Purpose: Use this screen to create an additional charge.
How to display this screen: Select Create on the Work with PO Additional Charges Screen.
Field |
Description |
Code |
A code that represents a type of additional charge for a purchase order detail line or a vendor charge back, such as for brokerage, commission, duty, freight, import, or surcharge. Alphanumeric, 2 positions. Create screen: required. Change screen: display-only. |
Description |
The description of the additional charge. This description displays on PO Additional Charges screens in PO Entry, Receipts, and Inquiry, and on the Vendor Charge Back Additional Charges Screen when working with a vendor charge back. Alphanumeric, 30 positions; required. |
Type |
Identifies the type of charge being added to the purchase order or vendor charge back. Valid system-supplied types: B - Brokerage C - Commission D - Duty F - Freight I - Import O - Other P - Prep R - Royalty S - Surcharge You can define estimated additional charges for a purchase order during PO entry or PO maintenance; see Defining Estimated Charges. The actual charges are captured for a purchase order during PO Receipts. You can also assign additional charges to a vendor item. Alphanumeric, 1 position; required. |
Account # (General ledger account number) |
The G/L Account # to which these charges will post. If you use AP/PO matching, the system writes a PO Receipts record for each actual additional charge on the PO at PO Receipts time. These charges will carry forward into A/P as a line item on the invoice. The G/L # defined here will be written to the PO Receipts record and defaulted to the A/P invoice entry. If you do not have authority to the Secure G/L Number Field Access (A84) secured feature, this field is display-only. Numeric, 8 positions; optional. |
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WPAC OROMS 5.0 2018 OTN