Working with Shipping Rates (WSHR)

Purpose: You can use the Work with Shipping Rates menu option to set shipping rates for:

• charges you pay to a shipper for shipping a package to a customer; used when calculating best way shipping during pick slip generation

• charges to add to orders that use the Freight by Weight method (W), as defined in the source code on the order header; used during order entry and maintenance (Note: You do not use this menu option to work with rates for the Freight by Order Weight method (OW); see Working with Weight Tables for Order Weight (WFTB)).

Each is described in this topic.

Shipping rate definition includes the ship via, delivery code (residential, business, or neither), shipping zone, and weight.

Round up or down? The system rounds the total weight of the order or pick slip up or down to the next whole pound. For best way shipping at pick slip generation, the system always rounds the total weight up. However, for Freight by Weight, the system rounds up if the weight ends in .50 or greater; the system rounds down if the weight ends in .49 or less.

Note: The shipping rate must match the ship via, delivery code, zone and rounded-up weight exactly to apply to the order or pick slip. For example, if the total order weight is 11.5 pounds, and there is not a matching shipping rate for 12 pounds, the shipping rate will not apply for either best way shipping or Freight by Weight. When you are using Freight by Weight, no shipping rate will apply for shipments weighing .49 of a pound or less.

In this topic:

• Freight by Weight

• Work with Shipping Rates Screen

• Create Shipping Rate Screen

Freight by Weight

Freight by weight is a freight method using the charges a customer pays you for shipping an order based on the total selling weight of the items. Evaluation for this freight method takes place during order entry or order maintenance.

To use freight by weight:

• set the freight method for a source code to Freight by Weight (W); see Working with Source Codes (WSRC)

• create shipping rates for each ship via; see Work with Shipping Rates Screen

• set the Sell weight for the item in Work with Item/SKUs; see Performing Initial Item Entry (MITM)

The total weight is rounded up for the purposes of freight by weight if the partial pound is .50 or more; otherwise, the total weight is rounded down. For example, if the total weight is 3.51 pounds, the 4 pound rate is used; if the total weight is 3.49 pounds, the 3 pound rate is used. Because partial pounds of .49 or lower are rounded down, no freight will be added to the order if the total weight is under a half pound.

Example: You are shipping an order to a business address in zip code 01760. The ship via on the order is 01, and the total weight of the shipment is 4.5 pounds. The shipping rate for ship via 01, zone 01 (for 01760), and 5 pounds is $2.00.

If the total shipping weight in the above example were 4.4 pounds, the system would round this total down and use the 4 pound shipping rate.

Work with Shipping Rates Screen

Purpose: Use this screen to work with shipping rates for freight by weight or best way shipping.

How to display this screen: Enter WSHR in the fast path field at the top of any menu, or select Work with Shipping Rates from a menu.

Field	Description
Ship via	A code that represents the shipper. Numeric, 2 positions; optional.
Delivery Code	A code that indicates the type of address for delivery. Valid values are: • Business • Residential • No Distinction (Note: Not a valid delivery code for UPS) Certain shippers use the delivery code to determine shipping rates, charging a different rate for a delivery to a business address. Optional.
Weight	The weight of the shipment. Numeric, 7 positions with a 3-place decimal; optional.
Zone	The shipping zone within the country where the shipping rate applies. See About Zones. Numeric, 2 positions; optional.
Rate	The charge to ship the package. Numeric, 9 positions with a 2-place decimal; optional.

.

Screen Option	Procedure
Create a new shipping rate	Select Create to advance to the Create Shipping Rate Screen.
Change a shipping rate	Select Change for a shipping rate to advance to the Change Shipping Rate screen. At this screen, you can change only the rate. See Create Shipping Rate Screen for field descriptions.
Delete a shipping rate	Select Delete for a shipping rate and select OK to delete it.
Display a shipping rate	Select Display for a shipping rate to advance to the Display Shipping Rate screen. You cannot change any information on this screen. See Create Shipping Rate Screen for field descriptions.

Create Shipping Rate Screen

How to display this screen: At the Work with Shipping Rates Screen, select Create.

Field	Description
Ship via	The shipper that will deliver merchandise to the customer. Ship via codes are defined in and validated against the Ship Via table. See Working with Ship Via Codes (WVIA). Numeric, 2 positions. Create screen: required. Change screen: display-only.
Delivery code	This code identifies a business (commercial) or residential address. Used when shipping an order by a carrier that uses business or consumer rate tables (e.g., UPS). A code that indicates the type of address for delivery. Valid values are: • Business • Residential • No Distinction (Note: Not a valid delivery code for UPS) Certain shippers use the delivery code to determine shipping rates, charging a different rate for a delivery to a business address. Create screen: required. Change screen: display-only.
Weight	The total weight of the shipment. The system uses the Sell weight (for Freight by Weight) defined in the Item table to calculate the total shipping weight for all units of each item included in the shipment. The system may round the total weight up or down to find a match in the shipping rate table; see the description Freight by Weight. You must define a shipping rate for each whole pound to have the system use the shipping rate. For example, if the total weight of the items is 3.75 pounds, the system uses the shipping rate defined for 4 pounds. If there is no matching shipping rate record for 4 pounds, then best way shipping or freight by weight will not apply. When you are using Freight by Weight, no shipping rate will apply for shipments weighing .49 of a pound or less. Numeric, 7 positions with a 3-place decimal. Create screen: required. Change screen: display-only.
Zone	The geographic zone where the merchandise is being shipped in relation to the drop point. See About Zones. Numeric, 2 positions. Create screen: required. Change screen: display-only.
Rate	The shipping charge for this weight. In the case of freight by weight, this is the freight charge to add to the order. Numeric, 9 positions with a 2-place decimal; required.