PO Allow Recurring (A50)

Purpose: Use this screen to define whether the system will automatically issue a new purchase order for merchandise or services that are ordered or provided on a regular basis.

Yes/No field: If you select this field, you will have the ability to create recurring PO's in Entering Purchase Orders (MPOE).

If you leave this field unselected, the Recurring PO field will not display on the PO Override window in P/O Entry.

Recurring POs: A recurring purchase order is used for merchandise or services that are ordered or provided on a regular basis.

A "template" purchase order can be created in PO Entry that is used by the system when creating the actual purchase order. A status of R (recurring) is assigned to this purchase order and intervals are defined on which the purchase order should be generated automatically.

A new PO number is generated (with a manually-assigned or system-assigned number) for each PO created at an interval.

For example, you might order 10 best-selling items on a regular basis. You can create a recurring purchase order for the item and define the periods in which they should be reordered. If the interval is 30 days or the 25th of the month, the system will evaluate recurring purchase orders and generate the necessary purchase orders on the scheduled dates.

Purchase orders with a recurring status are generated by the Recurring P.O. Generation function. Once the system has generated all of the necessary POs from the template (based on the number of intervals), the status will become complete.