Batch Entry of A/P Invoices (F02)

Purpose: Use this screen to define whether you enter A/P invoices in batch mode or with immediate update to A/P.

Yes/no field: Select this field if you want to use batch entry of A/P invoices. You might prefer to use batching to increase the accuracy and controls of A/P invoice entry.

If you select this field:

• The initial Enter A/P Invoices screen that displays when you select A/P Invoice Entry (fast path = MAPE) requires you to enter totals to use as batch controls.

• Each invoice you enter will be in suspended (S) status until you accept or reject the batch it belongs to. Suspended invoices are not available for check generation, do not appear on most reports (except those that specifically include suspended invoices), and do not post to A/P until you accept the batch. If you are matching a purchase order receipt to a suspended invoice, the item(s) on the purchase order will not be available for matching to another invoice until you accept or reject the batch. Only upon acceptance will the invoices go to open (O) or held (H) status.

• You have access to additional screens that allow you to work with and review batches and suspended invoices within batches.

Leave this field unselected to enter invoices and have them update interactively. The Enter A/P Invoices screen will not require batch controls, and you will not have access to the batch-related fields in A/P entry. Also, each invoice you enter will go directly to open (O) or held (H) status.

This field must be selected if you are using the A/P invoice upload interface. See A/P Invoice Upload Values (H69).

For more information:

• screens you use to enter A/P invoices: Working with A/P Invoice Entry (MAPE)

• secured features that control working with A/P batches: Setting Up Secured Features