Work with Component Upload Screen (WCUP)
Purpose: Use this screen to create new sets and set components based on the records in the Set Component Upload table for your company. You can use this screen to create records in the following tables:
• Continuity Detail
Note: You cannot create the Continuity Header record through the set component upload; instead, you need to create these header records manually through Entering Continuity Set Information (WCNT).
• Kit and Kit Detail
• Set and Set Detail
• Variable Set, Variable Set Detail, and Variable Set Group
Background on sets: See Working with Sets for general background on sets in CWSerenade.
How to display this screen: Enter WCUP in the Fast path field at the top of any menu, or select Work with Set Component Upload from a menu.
Field |
Description |
Type |
The type of set record being uploaded. Valid values are: • Continuity: See Entering Continuity Set Information (WCNT) for background. • Finished Good: See Entering Finished Goods Information (WFGD) for background. • Set: See Entering Set Information (WSET) for background. • Variable Set Group: See Entering Variable Set Information (WVST) for background. • Variable Set Item: See Entering Variable Set Information (WVST) for background. If the Type in the Set Component Upload table is set to any other value, that value is displayed. The Type is an alphanumeric, 2-position field. Optionally, select a Type to restrict display to upload records of that type. |
Master item |
The set master item specified in the Set Component Upload record. You identify an item as a set master through the Kit type field. The SKU fields, if any, are to the right. Note: To determine the set component item, select Change or Display. See the Component Upload Screen (Change Mode) for more information. Item code: alphanumeric, 12 positions; optional. SKU codes: alphanumeric, three 4-position fields; optional. |
Error |
The description of the error, if any, flagged by the upload program. This field is blank if you have not yet attempted to upload the record, or if you have corrected the error and the record can be resubmitted. See Understanding Set Component Upload Errors for more information. |
Option |
Procedure |
Submit the set component upload process |
Select Process to generate set headers and components based on the information in the Set Component Upload table. See Submitting the Set Component Upload for more information. |
Change a set component upload record |
Select Change for a record to advance to the Component Upload Screen (Change Mode) in Change mode. |
Review a set component upload record |
Select Display for a record to advance to the Component Upload screen in Display mode to review the set component and other detail information. You cannot change any information at this screen. See the Component Upload Screen (Change Mode) for field descriptions. |
Delete a set component upload record |
Select Delete to delete a set component record. |
Submitting the Set Component Upload
Select Process at the Work with Component Upload Screen (WCUP), or submit the UPLSETS periodic function, to submit the UPLSETCOMP job.
Job processing:
• The job evaluates each record in the Set Component Upload table that is associated with your current company.
• If the job can create the record in the specified table without error, it creates the record and deletes the Set Component Upload record.
• If the Set Component Upload record is in error for any reason, the job leaves the record in the table and updates it with a description of the error.
• The job produces the Component Upload Error Report.
• Since the job selects records in your company, records that do not have a valid company number remain in the table.
Note: You can also submit the upload through the UPLSETS periodic function. See WinRetail Setup Requirements for more information.
Set Component Upload Table (INSCUP)
The contents of this table are described below.
To populate this table: You can use the Working with File Uploads (WUPL) menu option to upload records to the Set Component Upload table. To do this:
1. Create an upload file by:
• creating your own, using a text editor, or
• copying the sample file upload data, pasting the data into a text editor, and saving it with the file extension .TXT.
2. Once you create the upload file, on the Work with File Upload Screen:
• use the File Name field to select the upload file you created,
• select Set Components as the File Type, and
• select Submit File Upload to create records in the Set Component Upload table based on the records in the upload file.
Sample Set Component Upload data: You can use the sample data below to create a record in the Set Component Upload table.
Sample Type C: Continuity Detail upload record:
7|C|CONTINUITY||||RF123SKU4567|ROSE|XSML|WMNS|1|0|1|1|0||0|
Sample Type F: Kit and Kit Detail upload record:
7|F|FINISHEDGOOD||||FINISHCOMP1||||1|0|0|0|0||0|
Sample Type S: Set and Set Detail upload record:
7|S|SET||||SETCOMP1||||1|50.00|1|0|0||0|
Sample Type VG: Variable Set and Variable Set Group upload record:
7|VG|VARIABLE||||VARIABLECMP1||||0|0|0|0|1|VARIABLE GROUP 1|2|
Sample Type VI: Variable Set Detail upload record:
7|VI|VARIABLE||||VARIABLECMP2||||0|0|0|0|1||0|
Additional information: Any additional information beyond the fields listed below is discarded in most cases; however, if a non-SKUed set master or component item includes SKU fields, the process puts the record in error. See Understanding Set Component Upload Errors for more information.
Field |
Description |
Company |
The company field is required for all record types and is validated against the Company table. Numeric, 3 positions; required. |
Set type |
Indicates the type of record to create. Valid values: • Type VG: Variable Set and Variable Set Group • Type VI: Variable Set Detail Note: This field is not case-sensitive; the process treats c the same as C. Alphanumeric, 2 positions; required. |
|
Note: You need to first use the Entering Continuity Set Information (WCNT) option to create the Continuity Header before you can upload continuity details. See that menu option for background. |
|
Master item |
The continuity item for which you are building the components. The item must have its Kit type set to Continuity Item, and a Continuity Header record must already exist. Alphanumeric, 12 positions; required. |
Master SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the continuity item has SKU’s. |
For each component to add to the order when the customer orders the continuity item: |
|
Component item |
Alphanumeric, 12 positions; required. |
Component SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the item has SKU’s. |
Quantity |
The quantity to add to the order. Numeric, 5 positions; required. |
Interval |
The number of days or months to delay until this continuity component item is eligible to ship. The arrival date is calculated from the interval number for the component multiplied by the Interval type (days or months) for the continuity program. Numeric, 5 positions; required. |
Coordinate group |
A number you can assign to components to make sure they ship together. Numeric, 3 positions; optional. |
|
See Entering Finished Goods Information (WFGD) for background. |
|
Master item |
The finished good item for which you are building the components. The item must have its Kit type set to Finished Good. If the Kit Header does not already exist, the process creates it when you upload the first component. Alphanumeric, 12 positions; required. |
Master SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the kit master item has SKU’s. |
For each component used to make the finished good: |
|
Component item |
Alphanumeric, 12 positions; required. |
Component SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the item has SKU’s. |
Quantity |
The quantity of the item used to create the finished good. Numeric, 5 positions; required. |
|
See Entering Set Information (WSET) for background. |
|
Master item |
The set master item for which you are building the components. The item must have its Kit type set to Set. If the Set record does not already exist, the process creates it when you upload the first component. Alphanumeric, 12 positions; required. |
Master SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the set item has SKU’s. |
For each component to add to the order when the customer orders the set: |
|
Component item |
Alphanumeric, 12 positions; required. |
Component SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the item has SKU’s. |
Quantity |
The quantity of the component to add to the order. Numeric, 5 positions; required. |
Cost % |
The percentage of the set’s total cost contributed by this component. Numeric, 5 positions with a 2-place decimal; optional. |
Coordinate group |
A common coordinate group number assigned to components to make sure they ship together. Numeric, 3 positions; optional. |
Type VG: Variable Set and Variable Set Group Note: • When you use the Set Component Upload, you can create only one group for each variable set at a time. Because the group code is not part of the key to the table, creating more than one group for the same variable set would produce a duplicate key error. • You cannot create a variable set item as part of the VG set type. You need to use the VI set type to create a variable set item and assign it to the group. See Entering Variable Set Information (WVST) for background. |
|
Master item |
The set master item for which you are building the variable set group(s). The item must have its Kit type set to Variable Set. If the Variable Set record does not already exist, the process creates it when you upload the first variable set group. Alphanumeric, 12 positions; required. |
Master SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the variable set item has SKU’s. |
For each group to add to the variable set: |
|
Group |
The code identifying the group of like items from which the customer selects in order entry. Numeric, 3 positions; required. |
Group description |
The description of the group. Displayed in order entry. Alphanumeric, 30 positions; required. |
# of items |
The number of items or units that the customer can order from this group. Numeric, 3 positions; required. |
Master item |
The set master item for which you are building the variable set components. The item must have its Kit type set to Variable Set, and the Variable Set record and Variable Set Group must already exist. Alphanumeric, 12 positions; required. |
Master SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the variable set item has SKU’s. |
For each component item to add to the variable set group: |
|
Component item |
Alphanumeric, 12 positions; required. |
Component SKU elements 1, 2, and 3 |
Alphanumeric, three 4-position fields. A valid SKU is required if the item has SKU’s. |
Group |
The variable set group in which to include the item. Numeric, 3 positions; required. |
Understanding Set Component Upload Errors
When you run the upload, the job clears any Set Component Upload records if it was able to create a new record in the related target table. It updates each remaining record with a description of the error that prevented the update of the target table.
Which errors can you correct?
• You can use the Component Upload Screen (Change Mode) to correct errors related to any additional fields beyond the company, set type, component item and SKU, and component item and SKU.
• Otherwise, you can correct the record directly in the Set Component Upload table, or delete the record and recreate it, or create the record in the target table using the standard menu option.
Error |
Notes |
All component upload types See the Set Component Upload Table (INSCUP) for a summary of the requirements of each record type. |
|
Record already exists |
The record already exists in the destination table. |
Invalid Type |
The Type was not C, K, S, VG, or VI. The error displayed at the Component Upload Screen (Change Mode) is Master Item kit type not C,F,S,V. |
Invalid Master Item |
The master item specified does not exist. |
Invalid Master SKU |
The master item specified is a SKU’d item, and no SKU’s were specified in the upload table; or the master item specified is a non-SKU’d item, and SKU’s were specified. |
Missing Type |
No type was specified. |
For all types except Variable Set Group (VG): |
|
Invalid Component Item |
The component item specified does not exist. |
Invalid Component SKU |
The component item specified is a SKU’d item, and no SKU’s were specified in the upload table; or the component item specified is a non-SKU’d item and SKU’s were specified. |
Continuity (Type C) Unlike the other types of sets, continuity programs require you to first set up the Continuity Header before you upload the components. See Entering Continuity Set Information (WCNT) for background. |
|
Master Item kit type must be C |
The master item specified does not have its Kit type set to Continuity Item. |
Continuity Header does not exist |
You have not previously set up the Continuity Header through Entering Continuity Set Information (WCNT). |
Missing Interval |
No Interval was specified for the component. The Interval is a required field. |
Quantity required for record type |
No Quantity was specified for the component. The Quantity is a required field. |
Note: The following do not cause errors when you upload continuity components: • Additional fields populated (except for SKU fields for a non-SKU’d item) • Adding components to an existing continuity program, even with the same item/SKU code, interval, and quantity • Creating a continuity program with just one component |
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Kit (Type F) When you upload the first component for a finished good master item, the system automatically creates the Kit header. See Entering Finished Goods Information (WFGD) for background. |
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Master Item kit type must be F |
The master item specified does not have its Kit type set to Finished Good. |
Quantity Required for record type |
No Quantity was specified for the component. The Quantity is a required field. |
Work Order exists |
There is an open work order for the finished good. See Finished Good Work Order Processing (WWOR) for information. |
Note: The following do not cause errors when you upload finished good components: • Additional fields populated (except for SKU fields for a non-SKU’d item) • Adding components to an existing finished good • Creating a finished good with just one component |
|
Set (Type S) When you upload the first component for a set master item, the system automatically creates the Set header. See Entering Set Information (WSET) for background. |
|
Master Item kit type must be S |
The master item specified does not have its Kit type set to Set. |
Quantity Required for record type |
No Quantity was specified for the component. The Quantity is a required field. |
Note: The following do not cause errors when you upload set components: • Additional fields populated (except for SKU fields for a non-SKU’d item) • Adding components to an existing set • Creating a set with just one component • The Cost % amounts not adding up to 100% |
|
Variable Set Group (Type VG) When you upload the first group for a variable set master item, the system automatically creates the Variable Set header. Note: • You must create the Variable Set Group before you can upload any of the items assigned to that group. • You cannot create multiple groups at a time for the same variable set. Because the group code is not part of the key to the table, creating more than one group for the same variable set would produce a duplicate key error. See Entering Variable Set Information (WVST) for background. |
|
Master Item kit type must be V |
The master item specified does not have its Kit type set to Variable Set. |
Missing # of items |
No # of items was specified for the group. The # of items is a required field. |
Missing Group |
No Group number was specified. The Group is a required field. |
Missing Group Description |
No Group description was specified. The Group description is a required field. |
Note: Populating additional fields (except for SKU fields for a non-SKU’d item) does not create an error when you upload a variable set group. |
|
Variable Set Item (Type VI) The variable set header and group must already exist before can upload a variable set item. See Entering Variable Set Information (WVST) for background. |
|
Master Item kit type must be V |
The master item specified does not have its Kit type set to Variable Set. |
Missing Group |
No Group number was specified. The Group is a required field. |
Invalid Group |
The Group number specified does not exist for the variable set. |
Component Upload Screen (Change Mode)
Purpose: Use this screen to review or change the information in a Set Component Upload record.
For more information: See the Set Component Upload Table (INSCUP) for information on how to create Set Component Upload records.
What can you change? At this screen, you can change any of the information except the upload type, the master item/SKU, and the component item/SKU. If this information is incorrect, you can delete the upload record and create the component another way, such as sending a correct upload record or using the related menu option to create the component manually.
Errors flagged at this screen: This screen flags:
• All of the errors identified under Understanding Set Component Upload Errors, with the exception of the Record already exists error. The upload program identifies this error by comparing the information for the upload record with the information in the target table. You can delete records flagged with this error, as the upload will not process them. Also,
• Errors related to additional information that is not used for the component upload type. This is information that the upload program ignores. These errors are described below under the fields that trigger the errors.
How to display this screen: Select Change for a Set Component Upload record at the Work with Component Upload Screen (WCUP).
Field |
Description |
Type |
The type of component to upload: • CONTINUITY: See Entering Continuity Set Information (WCNT) for background. • FINISHED GOOD: See Entering Finished Goods Information (WFGD) for background. • SET: See Entering Set Information (WSET) for background. • VARIABLE SET GROUP: See Entering Variable Set Information (WVST) for background. • VARIABLE SET ITEM: See Entering Variable Set Information (WVST) for background. If the Type in the Set Component Upload table is set to any other value, that value is displayed. The Type is an alphanumeric, 2-position field. Alphanumeric; display-only. |
Master item |
The set master item specified in the Set Component Upload record. You identify an item as a set master through the Kit type field. Alphanumeric, 12 positions; display-only. |
Master SKU |
Additional information identifying the master item, such as its color or size. Alphanumeric, three 4-position fields; display-only. |
Component item |
The component item to upload. Alphanumeric, 12 positions; display-only. |
Component SKU |
Additional information about the component item, such as its color or size. Alphanumeric, three 4-position fields; display-only. |
Quantity |
The quantity of the component item/SKU to add to the order. Required for continuity, finished good, and set components (types C, F, and S). Not valid for variable set group or variable set items (types VG or VI). Numeric, 5 positions; required or invalid depending on type. |
Cost |
The percentage of the set’s cost represented by the component. Used only for set components (type S). Invalid for other record types. Numeric, 5 positions with a 2-place decimal; optional or invalid depending on type. |
Coordinate group# |
A number you can assign to components to make sure they ship together. Valid for set and continuity components (types S and C). Invalid for other record types. You cannot assign a coordinate group number of 999 to a component of a regular set (type S). Numeric, 3 positions; optional or invalid depending on type. |
Interval |
The number of days or months to delay until this item is eligible to ship. The arrival date is calculated based on the interval number for the component and the Interval type (days or months) for the continuity program. Required for continuity program components (type C). Invalid for other record types. Numeric, 5 positions; required. or invalid depending on type. |
Group |
The code identifying the group of like items from which the customer selects in order entry for a variable set. Required for variable set groups and components (types VG and VI). Invalid for other record types. Numeric, 3 positions; required or invalid depending on type. |
Description |
The description of the variable set group. Required for variable set groups (type VG). Invalid for other record types. Numeric, 3 positions; required or invalid depending on type. |
# of items |
The number of items or units that the customer can order from the variable set group. Required for variable set groups (type VG). Invalid for other record types. Numeric, 3 positions; required or invalid depending on type. |
Error |
The error assigned by the upload program. See Understanding Set Component Upload Errors for a list of errors. |
| Importing Set Components (WCUP) | Contents | SCVs | Search | Glossary | Reports | Solutions | XML | Index | Component Upload Error Report |
WCUP OROMS 5.0 2018 OTN