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Function and Booking Details in the Function Space Diary for Siebel Open UI

Color-coded indicator bars and icons are used to indicate different types of functions and bookings. For more information about icon usage in the diary in the Function Space Diary, see Icons in the Function Space Diary for Siebel Open UI.

Color-Coded Day Indicators

Color-coded indicators differentiate between weekdays and weekends in the Function Space Diary. Holiday and Special Events do not have background color displayed, rather, the date is highlighted in the time scale pane. Users can customize the colors only for weekends in the Function Space Administration screen, using the Weekend Color drop-down menu in the Function Space Diary Administration.

Color Code Legend

The color code legend displays the different colors used to display bookings. The color code legend displays a sample color and a label that displays the color code scheme status. This option is selected in the Display By drop-down menu in the Filter Panel. The legend changes when you change the display settings in the user preferences or when you change the option in the Display By drop-down menu in the Filter Panel and click Set. You can use the Menu button to set the Show Legend and Hide Legend options.

Order of Bookings Displayed in Diary

In the Function Space Diary, bookings are displayed in the utility pane. There are different sorting schemes which control the order of the bookings to be displayed in the utility pane. Overlapping and partially overlapping bookings are displayed in the following order:

• Reserved
• Option Reserved
• Overbooked
• Optioned
• Unreserved
• Unavailable
• Unavailable Instance
• Out of Order
• Temporary

Active and Backup Bookings

If certain function spaces require backup spaces, then an icon is displayed next to the appropriate function space names on the resource pane.

Backup bookings have a dotted line border, while active bookings have a solid line border.

Dependency Bookings

Dependency bookings are displayed in the diary to indicate bookings that affect other function spaces. For example, if a combined space (A and B and C) is booked, then individual spaces A, B, and C have dependency bookings. If, however, AB is booked, then the combined space ABC has dependency bookings.

The color for the dependency bars is defined by the administrator. Users cannot change the dependency bookings. In many cases, dependency bookings can be the result of multiple bookings.

NOTE:  Unreserved functions do not result in a corresponding dependency booking.

Overbookings and Optioned Bookings

When an overbooking or optioned booking occurs, the indicator bar is split vertically. Each booking can be displayed with a separate color if defined by the administrator. The predefined colors and patterns assigned to each bar represent the function's inventory status and setup and tear-down information.

Out of Order, Unavailable, and Temporarily Assigned Function Spaces

When a function space is set to Out of Order or Unavailable, users can view this information in the Function Space Diary. The color for an Out of Order and Unavailable function space is configured by the administrator. The label shows the booking type (Unavailable or Out of Order) with no setup and tear-down time. Temporarily Assigned category spaces are shown against specific spaces in a color predefined by the administrator.

You can pause the pointer on the unavailable and out of order booking to see more information.

Unreserved Bookings

An unreserved booking is when a function has a function space listed, but the inventory status is Unreserved. Unreserved bookings display in the color set configured by the administrator. Unreserved bookings do not factor into the dependency booking. You can use the Display Options panel to show or hide unreserved bookings. You can also set the show or hide unreserved bookings in either the user preferences or Function Space administration for the initial loading of the Function Space Diary.

Time-Shifted Bookings

A time-shifted booking appears when a bookings has been shifted to a different time period or date, and are indicated by the addition of the word Shifted to the function name on the indicator bar. The original booking also appears in the utility pane if the user has not accepted the shift. The Siebel Open UI Function Space Diary supports displaying of unreserved bookings as well, irrespective of booking status, the shifted booking will appear in the diary based on Display option settings.

Effective Start and End Times

If effective start and end times have been added for any function spaces or categories, then these can be viewed in the diary.

Categories and specific spaces are typically removed from the diary view if they are not effective for any of the dates currently displayed. The exception to this is if the dates shown in the diary are within the cached date range of the diary. The diary caches information about a certain range of dates beyond what is currently shown and can begin showing a category or specific space up to approximately a month before it becomes effective. The cached date ranges depend on the Time Scale option that users are using to view the information.