Variations Overview for Main Contractors

Prime Contract Variations

Create a Prime Contract Variation (PCV) to change the project budget (contract value) for the Main Contractor's contract.

After creating the PCV, the application sends an email tor Project Managers as a reminder to allocate the variation. Modify the budget on the Variation Allocation page. The WB is out of balance until the variation is allocated.

Subcontract Variations

Create a Subcontract Variation (SV) to change the contract value of an existing subcontract.

SVs that create a new component automatically allocate the new component to Subcontractor WB.
SVs that change existing components require a Subcontractor to allocate the variation.
Note: When the Specified WB setting is selected on the Project Settings page, the Main Contractor allocates the variation.

See Period Settings.

The Allocate Variation page shows one variation at a time. If a contract has more than one variation, save the allocations for the first variation to see the next variation display on the page.

After creating the SV, the application sends an email to Subcontractors as a reminder to edit the Work Breakdown (WB) to allocate the variation. The WB is out of balance until the variation is allocated.

Map Imported Subcontract Variations

Variations entered in an accounting package can be imported into the application. If a project uses the Notify MC to map new Subcontract Variations project setting, a Map Variation action appears when a variation is imported.

A Main Contractor can map imported variations for the current period before completing the Send to Signer step. It is possible to map variations if the Payment Application is rejected after the Send to Signer step. All imported, unmapped variations are then included on the Contract Maintenance page.

You can map variations regardless of whether a Subcontractor's Payment Application is sent to the Signer. The updates are reflected in the Main Contractor's current period context.

Variation Compliance

Main Contractors can require the signed receipt of SVs or apply other variation requirements.

See Managing Variation Compliance for how to require and update variation compliance.

Hidden Variations

Hidden Variations modify the Contract Sum to Date column in a project's Work Breakdown. They do not appear in the Net Change by Variation column. They are also not identified as variation-related values on the Payment Application documents.

A variation can only be identified as Hidden when it is created. The setting cannot be reversed.

Variation details can be viewed by authorised Main Contractor users, and Owner Participants. This visibility can be removed for any Hidden Variation at any time.

Delete Subcontractor Variations

Subcontractor Variations can be deleted before they are allocated. If the variation can be deleted, a Delete button displays on the Variation page.

Reject Subcontractor Variation Requests

You can reject Subcontractor variation requests from the Variations Register tab of the Variations page. In the Status column, select the Submitted link in the row for the variation you want to delete. When prompted, select Reject Variation Request from the drop-down list.

Note: You can also delete a variation request from the Review Variations tab. See Rejecting a Subcontractor Variation Request from the Review Variations Tab for more information.

Next: Working with the Variation Page for Main Contractors