Comp Journal

Comp Journal - OEDS

The Comp Journal feature provides summary and detail information on all transactions that have been routed or transferred to the comp windows (101...108). This feature is available when the OPERA Comp Accounting license (OPP_GCA) is active.

When one of the OPERA Gaming Interface licenses is active, you may use this feature to determine which transactions were approved by the PTS and which transactions the PTS "staged" (did not approve). Staged transactions may be re- submitted to the PTS for approval, or they may be transferred to another of the guest's Billing screen windows or to another room. In addition, for any transaction you may access the Edit Transaction Details screen; this screen provides details such as price, quantity, cashier ID, supplemental and reference information, posting window, and other information related to the transaction.

To access the Comp Journal screen, select Comp Accounting>Comp Journal. The Comp Journal screen appears.

Search Criteria

Approval Code. Enter the approval code assigned by the PTS to an approved transaction.

Authorizer. Select the down arrow to display a list of authorizers. Choose the authorizer whose comp transactions you want to review in the comp journal.

Transactions. Select the down arrow to display the list of transaction codes. Select transaction codes to review in the comp journal.

Rooms. Select the down arrow to choose from a list of room numbers. Multiple rooms may be selected.

Date From/Date To. Use the calendar tools to select the range of dates to review transactions. Or, you may enter dates manually. The default date range is the seven-day period immediately preceding and including the current date.

Approved. Select this check box to see transactions that were approved by the PTS. (Available when the PTS interface license code is active.)

Staged. Select this check box to see transactions that are staged by the PTS. (Available when the PTS interface license code is active.)

Note: When Staged is selected and Approved is not selected, the display shows both staged and non-approved transactions. Non-approved transactions are those that are neither staged, nor declined, nor approved.

Declined. Select this check box to display transactions that were declined by the PTS. (Available when the PTS interface license code is active.)

Comp Journal Screen Fields

Room. The guest room.

Trn. Code. The transaction code.

Description. The transaction code description.

Date. The date when the transaction was posted.

Amount. The amount of the comp transaction.

Authorizer. The OPERA user ID belonging to the authorizer of the transaction.

Approval. The approval code for an approved transaction. This code is assigned by the PTS.

Status. The comp status of the transaction.

Approved. The PTS has approved this comp transaction. An approval code appears in the Approval column.
Staged. The PTS has not approved this comp transaction. No approval code appears in the Approval column. There may have been a temporary break in communications between OPERA and the PTS at the time the comp transaction was submitted to the PTS for approval.
Declined. The transaction was declined outright by the PTS.

Comp Journal Screen Buttons

Submit. If the highlighted transaction has been staged (regardless of reservation status), submit the transaction to the PTS for approval. This button is not available if the highlighted transaction has already been approved.

Details. Highlight a transaction whose Status is other than Approved (Staged, Declined, or blank) and select this button to see the Pending Transactions screen. This view-only screen lists the system messages that define why the transaction was/is staged or declined, along with the system code for the action and the date and time. When the transaction is approved, all messages are deleted from this screen.

Edit. Highlight a transaction and select the Edit button to display the Edit Transaction Details screen for the transaction.

Options. The Options menu gives you fast access to frequently used OPERA functions. Highlight the guest record to access these options and select the Options button. The following choices are available:

Billing. Displays the Billing screen for the selected guest (available for in-house guests only). Use this screen to post transactions and to review and manage the guest's folio.

Profile. Displays the guest's Profile screen. Use this screen to review and edit guest profile details, including credit card and membership information.

Reservation. Displays the Reservation screen for the selected guest. This screen allows you to view and edit reservation details such as stay dates, room assignment, preferred payment method, etc.

Routing. Displays the guest's Routing screen. Use the Routing screen to set up and edit routing instructions, including comp routing, for the guest.