Understanding Global Search for Recruiting

This topic provides an overview of using PeopleSoft Global Search to search for applicants and job postings.

For more information about PeopleSoft Global Search, including a list of search definitions that support Global Search, see Understanding PeopleSoft Search Framework Implementation for HCM and Using Global Search Definitions for HCM.

PeopleSoft Global Search, initiated from a global search bar, provides an alternate navigation mechanism that bypasses PeopleSoft menu navigation. As delivered, Global Search supports two recruiting searches: an applicant search and a job posting search.

The search results page for a global search includes:

  • Links for accessing the data in the appropriate component

  • A related actions menu that provides quick access to additional pages.

  • Facets for narrowing search results.

Note: Many recruiting pages include a Return toolbar button for navigating to the previous page. This button does not recognize the global search results page as the previous page. To return to global search results, click the Last Search Results link in the global search bar.

PeopleSoft Global Search uses the PeopleTools Search Framework and its underlying search engine. Deploy and build the following search indexers to support Global Searches for recruiting:

  • The Global Search for applicants uses the HC_HRS_APP_INDEX search definition and the HC_HRS_APP_INDEX_GS search category. The search category must be manually deployed after you deploy the search definition.

  • The Global Search for job postings uses the HC_HRS_JOB_POSTING search definition and the same-named search category. The search category is auto-deployed when the search definition is deployed.

Access to the recruiting global searches is available based on these roles and permission lists:

Search Type

Permission List

Delivered Roles With This Permission List

Applicant

HCCPRS1321

  • Recruiter

  • Recruiting Manager

  • Recruitment Administrator

Job Posting

HCCPRS1320

  • Recruiter

  • Recruiting Manager

  • Recruitment Administrator

  • Hiring Manager

  • Applicant

This section describes the search results when you use Global Search to search for applicants.

Image: Example of a Global Search for applicants

This example shows search results from a Global Search for applicants. In this example, the related actions menu is expanded so that you can see the available actions.

Results of a Global Search for applicants

The following table describes the results of a Global Search for applicants.

Applicant Search Results Area

Description

Page accessed when you click the link for a search result.

Manage Applicant Page.

Related actions

  • Forward Applicant

  • Send Correspondence

  • Link Applicant to Job

  • Add Applicant to List

  • Change Applicant Status

See Understanding Actions for Managing Applicants.

Facets

  • Applicant Type

  • Status

    This is the overall applicant status, not the disposition.

  • Applied In

    This field offers hierarchical filtering based first on the year that the application was created and then, after you select a year, based on the month that the application was created.

  • Location

    This field offers hierarchical filtering based first on the applicant’s country, then state or province, then city.

This section describes the search results when you use Global Search to search for job postings.

Image: Example of a Global Search for job postings

This example shows search results from a Global Search for job postings. In this example, the user is a recruiter who can see both internal and external postings. The related actions menu for an internal posting is expanded so that you can see the available actions. The presence of the Manage Job Opening action indicates that the user has access to the Manage Job Opening page (and to the specific job opening). The presence of the other related actions indicates that the user has access to Candidate Gateway pages.

This example shows the PeopleSoft Fluid User Interface version of the search results page.

Results of a Global Search for job postings

Note that a job opening can have multiple postings. For example, the search results can show both an internal posting and an external posting for the same job opening. However, non-recruiters do not see external postings in their search results.

The following table describes the results of a Global Search for job postings.

Job Posting Search Results Area

Description

Page accessed when you click the link for a search result.

The link goes to different pages depending on the user:

  • If the user has access to Talent Acquisition Manager pages (for example, through the delivered Recruiter role), then the link goes to the recruiter-facing View Job Posting Page.

  • If the user has access to Candidate Gateway pages (for example, through the delivered Applicant role), but the user does not have access to the Talent Acquisition Manager pages, then the link goes to the applicant-facing Job Description page..

Related actions

If the user has access to Candidate Gateway pages and the posting is internal, these actions are available:

  • Add to My Favorite Jobs

  • Apply for Job

  • Refer a Friend

  • Email to a Friend

These are the same actions that applicants can perform on the Job Description page in Candidate Gateway.

If the user has access to the Manage Job Opening page and the user has security access the job opening, then the Manage Job Opening action is also available. This action provides direct access to the Manage Job Opening Page.

Facets

  • My Association

    Options include Created by Me, Recruiter, Team Member, Hiring Manager, Primary Hiring Manager, Primary Recruiter, and Applied Jobs (jobs I applied for).

  • Recruiting Location

    This is the job opening’s primary recruiting location.

  • Jobs Posted In

    This field offers hierarchical filtering based first on the year that the job posting was posted and then, after you select a year, based on the month that it was posted.

  • Full/Part Time Status

  • Regular/Temporary Position

  • Desired Shift

The Global Search includes an advanced search mode that you access by clicking the More link in the New Search area of the Search Results page. A generic advanced search is used when the search type is All, but if you select Applicant or Job Posting as the search type, the system uses other recruiting pages for the advanced search:

For the Applicant search type, the system displays the Search Applicants Page: Quick Search Tab.

For the Job Posting search type, the system displays different pages to different users:

  • Users with access to Talent Acquisition Manager pages see the Advanced Search tab on the recruiter-facing Search Job Postings Page.

  • Users with access to classic Candidate Gateway pages (who do not also have access to Talent Acquisition Manager pages) see the Advanced Search tab on the Candidate Gateway Job Search Page.