Using Fluid Candidate Gateway to Respond to Job Offers
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
HRS_ONL_OFR_DTL_FL |
Review a job offer, accept or reject it, and upload documents to send to the recruiter. |
|
|
Job Description |
HRS_JOB_DTL_SCF |
View job details for the interview. This modal page displays the same information as the Job Description Page, but it does not include options for acting on the job (applying, marking as a favorite, or emailing the job). |
|
HRS_CE_ATTNOTE_SCF |
View offer-related notes that were created using the document definition capabilities of the PeopleSoft HCM attachment framework. Note: Document definitions are not typically used in recruiting. See Setting Up Online Job Offer Attachments |
|
|
HRS_ONL_OFR_DD_SCF |
Enter a description for a file that is being attached to the Return Documents grid on the Job Offer page. |
|
|
HRS_ONL_OFR_NT_SCF |
Send attached documents to the primary recruiter for the job opening. |
When PeopleSoft Talent Acquisition Manager is configured to support online job offers, recruiters can post offers to Candidate Gateway. Applicants can then review offer documents and accept or reject the offer. Applicants can additionally upload and send any documents that need to be returned to your organization.
When the job offer is posted to Candidate Gateway, the system sends the applicant an email (notification template HRS_OFFER_NOTICE) alerting the applicant that the offer is posted. In Candidate Gateway, both the offer and the offer notification appear on the My Job Notifications page. Clicking either the offer or the offer notification displays the detailed offer information on the Job Offer page.
The system creates an applicant note and sends the recruiter an email notification when:
The applicant accepts or rejects the offer (notification template HRS_OFFER_RESPONSE)
The applicant uses the option to send uploaded documents to the recruiter (notification template HRS_OFFER_DOC_ATCH).
The recruiter notifications are sent to the email address that is associated with the recruiter’s user ID rather than the recruiter’s personal data record. Note that the workflow settings for the recruiter’s user ID must specify that the user is an email user.
Applicants use the Job Offer page (HRS_ONL_OFR_DTL_FL) to review job offers, accept or reject them, and upload documents to send to the recruiter.
Navigation
Click an offer or an offer notification on the My Job Notifications page.
Image: Job Offer page (1 of 2)
This is the first of two examples illustrating the Job Offer page.
Image: Job Offer page (2 of 2)
This is the second of two examples illustrating the Job Offer page. In this example, the applicant has not yet accepted or rejected the offer.
Offer Message
The greeting at the top of the offer page varies depending on the offer status. The following table lists the text catalog entries for the greeting:
|
Offer Status |
Text Catalog ID for Message |
Delivered Text |
|---|---|---|
|
Accepted |
HRAM_FLONLNOFR_10 |
Congratulations! We are delighted that you have accepted this offer of employment. |
|
Rejected |
HRAM_FLONLNOFR_11 |
We are sorry you have decided to reject this offer of employment. |
|
Expired |
HRAM_FLONLNOFR_12 |
We are sorry this offer for employment has expired. |
|
Open |
HRAM_FLONLNOFR_13 |
We’d like to hire you for the following position. |
Offer Summary
|
Field or Control |
Definition |
|---|---|
| Job Title |
Click to open the Job Description page in a modal page. This page displays the same information as the Job Description Page, but it does not include options for acting on the job (applying, marking as a favorite, or emailing the job). |
| Job ID |
Displays the unique identifier for the job opening. |
| Offer Date |
Displays the offer date as shown on the Prepare Job Offer Page. |
| Expiration Date |
Displays the last date that the applicant can respond to the offer online. |
| <instructional text> |
Lists the steps for the applicant to respond to the offer. |
Step 1 - Review Offer
This grid lists the documents, links, and notes that were attached to the offer on the Prepare Job Offer Page. Typically this grid includes an offer letter.
|
Field or Control |
Definition |
|---|---|
 Action
Required |
The Action Required icon appears when the Action Required check box was selected for an item on the Prepare Job Offer page. This icon draws highlights items that the applicant needs to review or return. |
| Type |
Indicates whether the item is a Document, a URL, or a Note. Typically, the recruiting system is not configured to support notes in offers. Instead, recruiters incorporate any notes into the offer letter. |
| Details |
Displays the item name. Clicking this link opens the document, URL, or note. Documents and URLs open in new windows. Notes are displayed on the Job Offer Note page. |
Step 2 - Accept/Reject Offer
The fields in this step are disabled after the applicant accepts or rejects the offer. This prevents applicants from changing their responses. To change a response, the applicant must contact the recruiter, who can update the response in Talent Acquisition Manager.
|
Field or Control |
Definition |
|---|---|
| Comments |
The applicant can enter comments before accepting or rejecting an offer. The comments are included in the contact note that the system adds to the applicant record when the applicant clicks the Accept or Reject button. In Talent Acquisition Manager, contact notes appear on the Manage Applicant Page: Notes Tab. |
| I acknowledge that I have reviewed and understand the job offer details for the position listed. |
Before accepting an online job offer, the applicant must select this check box to acknowledge that the offer has been reviewed and understood. The Accept button is not enabled until the applicant selects this check box. |
| Accept |
An applicant clicks this button to accept a job offer. This button is not available until the applicant selects the acknowledgement check box. An applicant who clicks the Accept button is prompted to confirm the accept action. If the action is confirmed, the system does the following:
|
| Reject |
An applicant clicks this button to reject an offer. An applicant who clicks the Reject button is prompted to confirm the reject action. If the action is confirmed, the system does the following:
|
Note: Depending on the status change effects that you have configured, updating the offer status can also trigger various other status changes, including changes to the applicant's disposition. If notifications are active for the particular status changes that occur, the status changes also trigger the relevant recruiter notifications. Notifications for changes to the Offer status use the OtherStsEffct template. Notifications for changes to an applicant's disposition use the ApplicantStsEffct template.
Step 3 - Return Documents
Applicants can optionally upload and send documents such as completed employment forms either before or after accepting an offer. For example, an applicant can print a confidentiality agreement, sign it, scan and upload it, then send it to the recruiter.
The Return Documents grid shows the documents that the applicant has uploaded and provides a mechanism for sending those documents to the job opening’s primary recruiter.
|
Field or Control |
Definition |
|---|---|
 Add Document |
An applicant clicks this button to open a generic File Attachment dialog. The options for selecting files depend on the device and on any available integrations to cloud storage. After the applicant uploads a document, the Document Description page appears to prompt the applicant to enter a descriptive title. |
| Send to Recruiter |
An applicant clicks this button to send the selected documents to the job opening’s primary recruiter. Applicants are not required to select documents before clicking this button. If no documents are selected, clicking this button enables the applicant to send a text notification to the recruiter. |
| Remove |
An applicant clicks this button to remove any selected documents from the grid. After a document has been sent to the recruiter, it can no longer be selected, and the applicant cannot remove it. |
| <check box> |
A check box appears next to documents that have been uploaded but not sent to the recruiter. Applicants select this check box to choose the documents that the Send to Recruiter or Remove button will act on. |
| Attached File |
Displays the file name of a document that the applicant has uploaded. Clicking the link opens the document. |
| Description |
Displays the description that the applicant provided when uploading the document. The applicant cannot change the description except by deleting the document and uploading it again. |
| Date Attached |
Displays the date and time that the applicant uploaded the document. |
| Date Sent |
If the applicant has already sent the document to the recruiter, this field displays the date and time that the document was sent. Otherwise, this field is blank. |
Applicants use the Job Offer Note page (HRS_CE_ATTNOTE_SCF) to view offer-related notes that were created using the document definition capabilities of the PeopleSoft HCM attachment framework.
Note: Document definitions are not typically used in recruiting. See Setting Up Online Job Offer Attachments
Navigation
On the Job Offer page, click the link for an offer note. These are items in the Review Offer grid that have the type Note.
Image: Job Offer Note page
This example illustrates the Job Offer Note page.
This page displays the note subject, date, and text.
Applicants use the Document Description page (HRS_ONL_OFR_DD_SCF) to enter a description for a file that is being attached to the Return Documents grid on the Job Offer page.
Navigation
Click the Add Document button on the Job Offer page, then upload a file. This page appears immediately after the upload is complete.
Image: Document Description page
This example illustrates the Document Description page.
|
Field or Control |
Definition |
|---|---|
| Cancel |
Click to close this page without adding the uploaded document to the offer. |
| Save |
Click to save the document and description to the offer. |
| Description |
The applicant enters an optional document description. The default value is the file name. The applicant cannot edit this description after closing this page, nor can the applicant add a description later after leaving the field blank on this page. To change or add a description, the applicant needs to remove the original document and upload the file again. |
| Attached File |
Displays the file name of the document. Clicking the link opens the attached file in a new window. |
Applicants use the Send Notification to Recruiter page (HRS_ONL_OFR_NT_SCF) to send attached documents to the primary recruiter for the job opening.
Navigation
Click the Send Document button on the Job Offer page.
Image: Send Notification to Recruiter page
This example illustrates the Send Notification to Recruiter page.
|
Field or Control |
Definition |
|---|---|
| Cancel |
Applicants click this button to close the dialog box without sending a message to the recruiter. |
| Send |
Applicants click this button to submit the message. The system creates a contact note that includes any attachments and sends an email notification (HRS_OFFER_DOC_ATCH) to the primary recruiter for the job opening. |
| Subject |
If no documents were selected when the applicant accessed this page, the applicant enters a subject for the message. If there were documents selected, then the system sets the subject text, and this field is read-only. |
| Notes |
Applicants use this field to enter additional information to send to the recruiter. |
| Completed Documents |
This grid appears only if the applicant selected documents before accessing this page. The read-only grid displays the file names and descriptions of the selected documents. |