Using Fluid Candidate Gateway to Search for Job Postings

Applicants use this filter to narrow the list of jobs based on the job opening’s recruiting location(s). If a job has multiple recruiting locations, all of the recruiting locations are represented in the list of values.

This filter offers hierarchical filtering based on the hierarchy that you set up on the Recruiting Locations Page. The initial list of values in the Location filter includes only top-level recruiting locations (including recruiting locations that are not part of any hierarchy). For example, if the top level of your hierarchy is for countries, then the filter lists the countries where you have job postings. Clicking a country name filters postings based on the selected country, and the Locations filter now shows the next level of the hierarchy.

Recruiting location hierarchies are limited to five levels (the top level and up to four levels of nested recruiting locations).

Applicants use this filter to narrow the list of jobs based on the job opening’s department.

Applicants use this filter to narrow the list of jobs based on the job family that is associated with a job opening. If the system is not configured to segment job openings by job family, the job opening does not have job family data. In this situation, the system uses the job family that is associated with the primary job code.

This filter offers hierarchical filtering based first on the year that the job was posted and then, after an applicant selects a year, based on the month that the job was posted. The values for months are two-digit numbers rather than month names. For example, if there are open job postings from January and February, of 2017, then when an applicant clicks the filter for the year 2017, the new values in the Jobs Posted In filter will be 01 (for January) and 02 (for February).

If you are using PeopleTools 8.54 or later, consider removing this filter and adding the Jobs Posted Within filter instead. The Jobs Posted Within filter enables applicants to filter based on how recently the job was posted (for example, Last Week or Last Month).

For more information about the Jobs Posted Within filter and for instructions on adding and removing filters, see Configuring Recruiting Search Facets.

A box for each current filter appears above the list of search results. Applicants can remove a single filter by clicking anywhere in the box with the filter description; it is not necessary to click the x in the corner of the box.

This link appears only if more than one filter has been applied. Click the link to remove all filters. Clicking this link does not clear the keyword search.

Applicants use this field to enter search keywords. The system looks for the keywords across all indexed fields, including the posting title, posting description, job opening ID, regular/temporary, full/part time, business unit, department, recruiting location, job function, and job family. For internal applicants, the keyword search also searches the hiring manager’s name and the recruiter’s name.

Keyword searching enables applicants to use search criteria that’s more specific than the broad categories. Also, because administrators can set a maximum number of search results, keyword searching enables applicants to find posted job openings that might not be shown in the current list of jobs. For example, an applicant can use the keyword search to search for a known job opening ID.

Applicants click this button to perform a keyword search. Clicking this button clears all filter criteria and updates the filter options to reflect the values that are present in the new set of search results.

If an applicant searches without entering a keyword, the search results show the latest job postings.

Applicants click this link to clear all search criteria, including both keyword criteria and filters. This reset restores the Search Jobs page to its initial state.

Applicants click this link to open the Save Search Page, where applicants can save search criteria for later use or for automated search result notifications.

If an external applicant who is not signed in attempts to save a search, the system displays the Sign In page, and the applicant must sign in before continuing to the Save Search page.

Applicants click this link to begin a job application that is not associated with any particular job. The site settings control whether this link is shown and, if so, whether it appears above the job list, below the job list, or in both places.

Even if this link is configured to appear in both locations, accessibility mode displays the link only once, above the job list.

Click to open a dialog box with explanatory text about applying without a job.

Text above the list of search results states how many jobs are listed in the search results.

In the following situations, the text also includes information about the search criteria:

• If the search criteria includes keywords, the summary includes the keyword text.

• If the search results were accessed using the View Jobs Posted in Last <number>Days option, the summary refers to the “latest” jobs.

The number of postings that are included in the Search Results list is limited based on any maximum allowed by the search engine and by the Max Jobs Returned from Search field on the Recruiting Installation - Jobs Page. If the number of matches found exceeds the maximum, the text includes a statement that Only the first <number> jobs can be displayed.

Applicants click this button to begin a job application for one or more selected jobs.

This button appears only if the Site Setup Page is configured to allow applicants to select and act on multiple jobs.

Internal applicants click this button to begin the process of referring a friend for one or more selected jobs.

When an internal applicant clicks this button, the Refer Friend - Resume Page appears.

The Refer Friend button is not visible if any one of the following is true:

• The user is an external applicant.

• The “Do Not Allow Refer a Friend” check box is selected on the Site Setup Page.

• The “Allow Multiple Job Selection” check box on the Site Setup page is not selected. (Multiple job selection is necessary because the applicant needs to select the jobs for the referral.)

• The user is on a small form factor device such as a phone. (These devices do not display the check boxes for selecting jobs.)

Applicants click this button to display a pop-up list of sorting options. When the applicant clicks a sort field, the system performs the sort immediately. However the pop-up list remains open until the applicant clicks outside the pop-up or clicks the x (close) button in the pop-up.

If the applicant select the same sort option again, the sort order is reversed.

The default sort is by posted date (most recent first), then by job title. If the site is configured to show the hot job indicator, then hot jobs are listed first.

These sort options are always present: Job Title, Job ID, Location, Department, and Posted Date.

Additional sort options are available if the site is configured to show the corresponding fields in the search results. The additional sort options are Business Unit, Job Family, and Job Function.

If the result set is truncated because the number of jobs that meet the filter criteria is greater than the search engine’s maximum number of search results, sorting reorders the current set of jobs and does not bring missing jobs into the result set. Also, the default sort that puts hot jobs first only applies to hot jobs within the truncated data set of jobs with the most recent posting dates.

When an applicant clicks an item within the pop-up list of sorting options, this icon appears next to the item to indicate the current sort field and sort direction.

An upward-pointing arrow indicates that jobs are currently sorted in ascending order (A to Z); clicking the icon or the field changes to a descending sort (Z to A). Conversely, a downward-pointing arrow indicates that jobs are currently sorted in descending order, and clicking the icon or the field changes to an ascending sort.

All sort options except for Posting Date initially use an ascending sort. Sorting by posting date shows jobs in descending order (most recent first).

If the Site Setup Page is configured to allow applicants to select and act on multiple jobs, check boxes appear next to each job listed.

Applicants can select the check box for one or more jobs and then use the Apply for Job button above the job list to start a job application.

Internal applicants can also select jobs and then use the Refer Friend button above the job list to start a referral for the selected jobs. (However, the Refer Friend button is hidden if the Do Not Allow Refer a Friend check box is selected on the Site Setup page.)

When the check boxes are not visible, applicants can click anywhere on a row to access job posting details. But because the check boxes are an interactive area within a row, the presence of the check box means that the row as a whole is no longer treated as a single clickable object. Therefore, when check boxes appear, each row also has a button that an applicant clicks to access the Job Description page.

The job posting title is the first line in each row of search results.

Displays the unique identifier for the job opening.

If a job has one recruiting location, that location name appears here.

If the job has multiple recruiting locations, the text Multiple appears. To see a full list of locations, the applicant must access the Job Description page.

Displays the department for the job opening.

Job family information is shown only if the site is configured to show this data.

If the system is not configured to segment job openings by job family, the job opening does not have job family data. In this situation, the system uses the job family (if any) that is associated with the primary job code.

Job function information is shown only if the site is configured to show this data.

Business Unit information is shown only if the site is configured to show this data.

Displays the date that the job was posted to the current site.

Displays the last day that the job is posted. This is the day before the remove date that is specified in the job opening.

When a job posting does not have a remove date, the text catalog entry HRAM_FL_CLSDT_TXT provides text that appears instead of a date. The delivered text is Open Until Filled.

Job postings that are past their close date are removed from Candidate Gateway when the job posting search index runs. Depending on the timing of the search index process, there can be a lag time where the posting is still visible in Candidate Gateway even though it is past its close date. In this scenario, clicking on the job posting displays an explanatory message, and the applicant is not able to view the job details or act on the job.

The Close Date field appears only if the site is configured to show this field. The configuration to display the Close Date field does not activate the Close Date search filter. For instructions on setting up the Close Date search filter, see Configuring Recruiting Search Facets.

If the site is configured to identify hot jobs, postings for hot jobs include this icon.

This icon indicates that the posting has been added to the applicant’s personal list of favorites. The applicant cannot favorite or unfavorite a job on this page. Instead, the applicant must access the Job Description page to favorite or unfavorite a job.

Applicants can see a list of all their favorite jobs on the My Favorite Jobs Page

Click this button to view job details on the Job Description Page. If a job posting has been updated in Talent Acquisition Manager but has not been re-indexed since it was updated, an applicant who tries to access job details will see a message that the information is temporarily unavailable.

This button is only visible when the check boxes for selecting postings are visible. Because check boxes are an actionable area within a row, the presence of the check box prevents the row as a whole from being actionable. This makes the View Details button necessary.

When the check boxes are not visible, the row still displays the > icon to indicate that applicants can click the row to access the job details.

Applicants tap this button to display a panel with the search filters. The filter panel overlays the Search Jobs page.

This button is green when filters have been applied.

This button appears only if filters have been applied. When an applicant taps this button, a list of current filters pops up. The applicant can tap the Clear All link to cancel all filters, or tapping the x for an individual filter to close just that one.

The job posting title appears in the center of the gray header at the top of the page.

When an applicant accesses this page from a list containing multiple job postings, the gray header at the top of the page includes these links. Applicants click these links to navigate between postings without returning to the list.

This area of the page includes read-only summary information about the job opening, including the Job ID, Location, Full/Part Time information, and Regular/Temporary information.

If a job has multiple recruiting locations, the location field lists all of them.

Applicants click this button to begin an application for the job.

See Using Fluid Candidate Gateway to Apply for Jobs.

An applicant clicks these icons or links to favorite and unfavorite the job.

If the job is not a favorite, the icon is an empty outline of a star and the link is Add to Favorite Jobs. Clicking the icon or link favorites the job.

If the job is already a favorite, the icon is a solid star and the link is Remove from Favorite Jobs. Clicking the icon or link unfavorites the job.

Applicants can access a list of favorite jobs by going to the My Favorite Jobs Page.

Applicants click this link to access the Email Job Page, where they can email the job posting information to email addresses that they supply.

This link is hidden if the Do Not Allow Email a Friend check box is selected on the Site Setup page.

Internal applicants click this link to begin the process of referring a friend for one or more selected jobs.

When an internal applicant clicks this link, the Refer Friend - Resume Page appears.

This link is hidden if the Do Not Allow Refer a Friend check box is selected on the Site Setup page or if the applicant is external.

The complete job posting description appears below the links section of the Job Description page. The posting description comes from the Posting Information Page.

When a recruiter creates a posting description, sections within the description can be marked as visible to internal applicants, external applicants, or both. In Candidate Gateway, the appropriate sections are included in the posting description based on whether the applicant is internal or external.