Setting Up Sites

Displays the unique identifier for the site definition. This is used as a parameter on the URL to direct users to the correct site.

Select the default resume template for the site. If an applicant applies without a job opening, or if an applicant applies for a job opening that is not associated with a resume template, the system uses the default resume template to control the application process.

This field is informational only. Select Employee, External Applicant, or Non-Employee to indicate which type of applicant uses this site.

This setting does not control the applicant type that is assigned to applicants who submit applications on this site; that value is determined by the navigation used by the applicant. For example, if an applicant accesses the site using an external link, the applicant is created as an external applicant.

Select the default country for the site. The selected country controls the following:

• The default name format for applicants.

• The default country for applicant addresses.

The default country is also supplied to your resume extractor if the resume extractor requires country information for formatting names and addresses.

Choose which types of OFCCP self-identification information to request from applicants during the Candidate Gateway application process. Because the self-identification pages are intended for federal contractors, not federal agencies, this field is not visible in a federalized system.

The options are Disability and Veteran, Disability, Veteran, and Not Applicable. Any value other than Not Applicable causes the relevant self-identification pages to appear in applications for external applicants.

Even if the site is configured to request disability information, the Disability and Veteran pages appear only if the job is in the United States or, if the applicant is applying without a job, if the applicant’s address is in the United States.

For internal applicants, disability and veteran status information is based on the data provided in the Human Resources system, so Candidate Gateway does not collect this information during the application process. Instead, an informational message (Text Catalog ID HRAM_CE_DIS_INSTR4) appears on the Start page for internal applicants. As delivered, this text provides internal applicants with information about using the Human Resources pages to review and update their disability and veteran information. Configuring a site to collect self-identification information causes the Start step to appear in all internal applications even if it has no other content and would not otherwise appear.

Select this check box to present applicants with a simplified version of the Veteran page. The simplified version enables applicants to self-identify as protected veterans, but it does not ask applicants to indicate specific classifications of protected veterans. The simplified page also does not provide a field for the applicant’s military discharge date.

This check box is disabled if the site is not configured to request veteran information.

Select a default resume extractor. The system uses the resume extractor that you specify here to extract information from applicant's resumes. If you do not select a value, applicants can attach resumes but the system cannot extract information from the resumes.

Select the setID that controls the values for the Location field in the Preferences section of an application without a job opening. (Applications with a job opening use the business unit of the job opening to determine the appropriate setID.)

Use this field to match internal and external sites so that Email to Friend and Refer a Friend notifications that are triggered in the current site have the correct links for both internal and external applicants. These notifications include two links because the system cannot know whether the recipient is internal or external.

To build the external link for a notification that is triggered by an internal applicant:

• If an External ERP Site is specified, and its configuration includes an external portal and node, the system uses that portal and node and site ID.

• If an External ERP Site is specified, but its configuration does not include a portal and node, then the system uses the current site’s external portal and node along with the External ERP Site’s site ID.

• If the External ERP Site field is blank, the current site’s external portal and node and site ID are used.

To build the internal link for a notification that is triggered by an external applicant: , the system checks whether the current site is the External ERP Site for any other sites:

• If the current site is not the External ERP Site for any other sites, the system uses the current site’s internal portal, node, and site ID to build the internal link.

• If the current site is the External ERP Site for one other site, then the system uses the other site’s internal portal and node and site ID to build the internal link.

• If the current site is the External ERP Site for multiple other site, then the system uses any one of the other sites for the portal and node and site ID in the internal link, giving preference to a site where the job posting in question has been posted.

  Note: Except for this preference, the system does not validate that the emailed or referred job is posted to a particular internal or external site. For example, if an employee emails a job to a non-employee, but the job is not posted to any external sites, the link that is supposed to go to the posting on the external site will not work.

Notice that this field is not used to build the external link in notifications triggered by external applicants, nor is it used for the internal link in notifications triggered by internal applicants. Instead:

• When an external applicant uses Email to Friend, the external link is built using the current portal, node, and site.

• When an internal applicant uses Email to Friend or Refer a Friend, the internal link is built using the current portal, node, and site.

The system uses the portal and node that you specify here to build links to this site for internal applicants. If you do not specify a portal and node, then the user’s current portal and node are used.

The system uses the portal and node that you specify here to build links to this site for external applicants. If you do not specify a portal and node, then the user’s current portal and node are used.

Select this check box to have Classic Candidate Gateway display a welcome page when external users navigate to the site. The welcome page includes an area for your own custom content along with a button that applicants click to continue to the Job Search page.

Click the Edit icon or link to access the Edit Welcome Page page, where you can configure the content of the welcome page.

Select this check box if you want the Name Format field to appear on the pages where applicants register and where they maintain account information (external applicants) or view contact information (internal applicants).

Displaying the Name Format field enables external applicants to choose a name format other than the default format for the site.

Select this check box to prevent applicants from creating more than one application for a job opening.

If this option is active, applicants who attempt to start an additional application for a job opening see a message that an application already exists. The message tells the applicant to go to the My Activities page to review the existing application (or to restart it if the existing application is still unsubmitted). If this check box is not selected, applicants still see a warning when an application already exists, but they are allowed to continue with the new application.

If an applicant already has multiple applications for the same job opening at the time you activate this option, the applicant will be able to continue with a draft application as long as there are no submitted applications for the same job opening.

Even if this check box is selected, applicants can reapply for jobs in these situations:

• The original application was withdrawn.

• The original application failed prescreening or online screening (that is, the application disposition is either 112 Failed Prescreening or 115 Reject Online Screening)

• The original application was created when a recruiter linked the applicant to a job with a questionnaire. In this situation, the original application does not include questionnaire answers, and the applicant is specifically invited to submit a new application so that questionnaire answers can be provided.

Note that this setting also applies to referrals if the person who was referred has already submitted an application. More commonly, however, the person who was referred has not submitted an application and is therefore able to update and submit the draft application that was created by the referral process.

Select this check box to hide the Email this Job option in Fluid Candidate Gateway.

Select this check box to hide the Refer Friend option in Fluid Candidate Gateway.

Use this field to choose whether Candidate Gateway displays alternate character names and addresses for China, Japan, and Hong Kong. Select from these options:

• Address: Display alternate character fields only for the applicant’s address.

• Name: Display alternate character fields only for the applicant’s name.

• Name & Address: Display alternate character fields for the applicant’s name and address.

• None: Do not display any alternate character fields.

• Organization: Apply user-based settings for alternate character fields. User settings come from the primary permission list for the applicant’s user ID. (For an external applicant, the user ID is the guest user ID that provides access to the system.) The alternate character setting for the permission list is on the Org Defaults by Permission Lst - Defaults Page.

If you leave this field blank, the system selects None when you save the page.

The following Classic Candidate Gateway pages can display alternate character fields:

• Register Page

• Registration Update Page

• My Account Information Page

• My Contact Information Page

The following Fluid Candidate Gateway pages can display alternate character fields:

• New User Registration Page

• Registration Update Page

• My Account Information Page

• My Contact Information Page

Select this check box if you want the Search Results list to display a hot job icon next to postings for hot jobs.

Select this check box if you want job family information to appear for each job posting.

If your system is configured to segment jobs by job family, the job family is specified on the job opening pages. Otherwise, the job family for a job opening is derived from the job code.

Select this check box if you want job function information to appear for each job posting.

The Job Function for a job opening is derived from the job code.

Select this check box if you want business unit information to appear for each job posting.

Select this check box if you want the job posting close date to appear for each posting.

The close date is the last day that the job is posted. This is the day before the remove date that is specified on the Posting Information Page in the job opening. For example, if the remove date is June 11, 2017, then the close date is June 10, 2017.

When a job posting does not have a remove date, the text catalog entry HRAM_FL_CLSDT_TXT provides text that appears in the Close Date field. The delivered text is Open Until Filled. To change this value, click the Edit icon or the Edit link next to this check box to access the text catalog entry on the Maintain Text Catalog page.

If you select this check box, consider also activating a search filter based on close date. For instructions on setting up this search filter, see Configuring Recruiting Search Facets.

Note: This setting applies only to Fluid Candidate Gateway.

Select this check box to allow applicants to apply for multiple jobs from the job search results and from the My Favorite Jobs page.

When this check box is selected, buttons for applying for jobs appear with job search results and on the My Favorite Jobs page. Applicants can select multiple jobs using the check boxes that appear next to each job on the list, and then they can initiate a single online application that includes all selected jobs.

If you do not allow multiple job selection, applicants must initiate job applications and referrals from the Job Description page, which means that applications are always limited to a single job opening.

Allowing multiple job selection also enables internal applicants to initiate a referral for selected jobs on the job search page. (The My Favorite Jobs page always allows internal applicants to initiate referrals for selected jobs, regardless of the site configuration.)

Choose whether and where to display the link that allows applicants to apply without selecting a job.

Top, Bottom, and Both refer to the location of the link relative to the job search results list. You can show the link above the list , below the list, or in both places.

If you select Off, then the link does not appear at all, and applicants must select a job before applying to your organization.

Enter a value from 1 to 99 if you want the Fluid Candidate Gateway Careers page to show the View Jobs Posted in Last <number> Days search option. For example, if you enter 30, the Careers page will include the option to View Jobs Posted in Last 30 Days.

The default value is zero. When the value is zero, the Careers page does not display the View Jobs Posted in Last <number> Days search option.

Select this check box to include administrator-configured text in the Start step, immediately following any OFCCP Self-Identify text.

Use this text for any purpose: to introduce your organization, make announcements, and so forth.

Click the adjacent Edit icon or link to view or edit the related text catalog entry on the Maintain Text Catalog page. The system prompts you to choose one of these entries:

• HRAM_CE_ADMIN_TXT for Classic Candidate Gateway

• HRAM_FL_ADMIN_TXT for Fluid Candidate Gateway

Select this check box to include instructional text in the Start step, immediately following any administrator-configured text.

This text is intended for general instructions related to the application process. Do not use it for instructions related to terms and agreements. If any terms and agreements appear on the Start step, separate agreement-specific instructional text appears after your Start Step Instructional Text.

Click the adjacent Edit icon or link to view or edit the related text catalog entry on the Maintain Text Catalog page. The system prompts you to choose one of these entries:

• HRAM_CE_INSTR_TXT for Classic Candidate Gateway

• HRAM_FL_INSTR_TXT for Fluid Candidate Gateway

Select this check box to include application terms and agreements in the Start step. Use this text for general terms related to the submission of any job application. If you include this text, applicants must accept the terms before they can continue past the Start step.

Click the adjacent Edit icon or link to view or edit the related text catalog entry on the Maintain Text Catalog page. The system prompts you to choose one of these entries:

• HRAM_CE_APPL_INSTR for Classic Candidate Gateway

• HRAM_FL_APPL_INSTR for Fluid Candidate Gateway

Select this check box to include prequalification (prescreening) terms and agreements in the Start step. The prequalification terms and agreements appear only when an application includes prescreening. If you include this text, applicants must accept the terms before they can continue past the Start step.

Click the adjacent Edit icon or link to view or edit the related text catalog entry on the Maintain Text Catalog page. The system prompts you to choose one of these entries:

• HRAM_CE_PREQ_INSTR for Classic Candidate Gateway

• HRAM_FL_PREQ_INSTR for Fluid Candidate Gateway

Select this check box to require applicants to answer all questions in job applications. When this option is active, the system will prevent applicants from continuing to the next step if there are any unanswered questions on the current step. This settings applies to prescreening questions as well as to any non-prescreening questionnaire.

Select this check box to display the Language field on the Resume step of the job application. The Language field is informational only. Leaving this check box deselected so that the Language field is hidden does not affect resume processing.