Maintaining Departments

If you selected EmplID, the system makes this field available for you to select the ID of the manager. The manager ID that you select becomes the default supervisor ID on the Job records of all people who are assigned to this department. If you have more layers in your organization, override the default.

If you selected Position, and you have created positions for this department, select a Manager Position number. This field is optional, but you might find it useful for reporting activities such as departmental hierarchical data.

The system displays the name and EmplID of the current position incumbent in the EmplID field.

If you handle your budgeting in PeopleSoft Human Resources, enter the last month and day of the budget year as the date for all positions in this department.

Select Department, Job Code, Line Item, Position Number, or None to define budgeting for this department.

Specify the tax jurisdiction for the department. The code that you enter populates the Tax Distribution pages (TAX_DISTRIBUTION or TAX_DIST_CAN) of employees of this department. You can override this information for individual employees.

Select the industrial committee for the company. This can be overwritten at the department level if necessary.

Enter the NACE code for the company.

The North American Industrial Classification System (NAICS) is a common framework for the production of comparable industry statistics for Canada, Mexico and the United States. Its hierarchical structure is composed of sectors (two-digit codes), subsectors (three-digit codes), industry groups (four-digit codes), and industries (five-digit codes). At each level of the hierarchy, additional digits are appended to those from the previous level. For example, the NAICS-2007 sector code for health care is 62, so all of the subsector, industry group, and industry codes for healthcare begin with 62.

Use the Canadian Industrial Sector field to select the two-digit sector code for the department. Sectors with a large number of industries have multiple sector codes. Although there is no difference between the codes at the sector level, the best practice is to select the code with the correct digits for the department's industry. For example, although you can use 31, 32, or 33 for the Manufacturing sector, if you are a clothing manufacturer with an industry group of 3151, you should select 31 as the sector code.

Codes are effective-dated so that you can easily update this field when new codes are published. For example, the NAICS-2007 codes became effective on January 1, 2007 and are available for entry only in rows with effective dates on or after that date.

Enter the four-digit NAICS code for the department's industry group. The NAICS code is used for Canadian employment equity reporting purposes and appears in the Employment Equity Report (PER101CN).

When new NAICS codes are published, create a new effective-dated row to capture any changes to a department's industry group code.

Enter a department code to be reported in the Canada Academic Teaching Survey. This field is intended for Canadian higher education degree-granting institutions only.

For reporting periods that start before October 1, 2009, the system uses this code for the department when you load data (see Loading Data Into the Academic Teaching Survey Tables) into the Academic Teaching Survey Tables and when you create the survey result flat file (see .Creating the Survey Report Flat Files).

Enter the code that classifies the department’s instructional programs. This field is intended for Canadian higher education degree-granting institutions only.

For reporting periods that start on or after October 1, 2009, the system uses this code for the department when you load data (see Loading Data Into the Academic Teaching Survey Tables) into the Academic Teaching Survey Tables and when you create the survey result flat file (see Creating the Survey Report Flat Files).

Select a code to associate a faculty with a department. Faculty codes are set up on the Faculty Code Stats CAN Page and are used to associate medical and dental categories with faculties. The system uses the faculty code that is associated with this department to determine the medical and dental categories that are reported in the Canada Academic Teaching Survey. This field is intended for Canadian higher education degree-granting institutions only.

Select a code.

Select an establishment ID for this department. French Social Security defines a risk code for your establishment, based on the number of work accidents that have occurred in the past three years in a particular establishment. Your establishment must contribute to a Work Accident fund, based on the number of work accidents that occur in your establishment; the more accidents you have, the more you pay into the fund.

This field is required for Global Payroll for France. The system will default this value into a worker's Job record when you use PeopleSoft Human Resources: Manage Positions.

Select a risk code from the list of risk codes. You define your organization's percentage of contributions to the French Social Security fund at the department level, based on the risk code that you enter.

Select the AT section for the risk code selected in the Risk Code field. Risk Code / AT sections are defined for establishments. When there are several AT sections defined for the establishment, use this field to specify the AT section to use.

Select the functional category, such as health or fire protection, that applies to this department. The option that you select affects your EEO reporting to the U.S. federal government.

Enter the classification unit for your company. This information comes from the Classification Unit Table. The system uses this data for Accident Rehabilitation Compensation Insurance (ARCI) employer premium calculations.

Enter the appropriate Higher Education organizational unit code.

Enter the four-digit Australian Public Service code for this department.

Identify the cost center for this department.

Enter the parent department responsible for CNAO reporting for SOE and PSGM.

When this check box is selected, the parent company information does not appear on the CNAO XML file. If you want the parent company information to appear, you must deselect this check box.

Select to be able to grant tenure to qualified people in this department.

Select if you use Commitment Accounting processing for this department. When you select this check box, the other page elements in this group box become available for entry.

An accumulated budget for a group of departments rolls up to the department that you enter.

The department that you enter must be in the same Set ID as the department that you are defining, and it must be higher on the security tree. For example, if departments 00010 and 00012 are lower on the security tree than department 00005 and they have the same Set ID, then departments 00010 and 00012 can budget with department 00005. The budgets for 00010 and 00012 roll up into a single budget with 00005.

See Setting Up and Assigning Tree-Based Data Permission.

Select if you use Commitment Accounting encumbrance processing for this department.

Select if you use Commitment Accounting's Actuals Distribution process for this department.

Choose how to process job data and position data changes that can affect encumbrance calculations.

Certain processing options result in different actions depending on whether the job data or position data change is considered critical. Critical changes in the Job Data component include hiring, rehiring, and adding a concurrent job. Critical changes in the Position Data component include creating a position, increasing the head count for a position, changing a position from inactive to active, and changing the Pre-Encumbrance Indicator for a position from None or Requisition to Immediate,

The following table describes your processing option choices:

This check box is available only if the selected Process Option is All or Critical.

Select this check box if you want the system to immediately perform a real-time budget check when a user attempts to save a change to job data or position data.

Deselect this check box if you want the system to present a pop-up window when a user attempts to save a change to job data or position data. The pop-up window gives the user the choice of performing the budget check immediately or saving the transaction without performing the budget check. If the user bypasses the budget check, the system generates a transaction that can be processed from the Budget Check by Job page or the Budget Check by Position page.

Select to take into account the task information that is entered into PeopleSoft Time and Labor during Commitment Accounting's Actuals Distribution process. This check box applies only to PeopleSoft Time and Labor customers.

If you select this check box, the Actuals Distribution process creates an entry for each Time and Labor task entry. It then distributes the earnings in the appropriate ratio (the same ratio that is used for Labor Distribution).