Configuring Email Receipts

  1. Select the property, click Setup, and then click Property Parameters.
  2. On the General tab, click the Primary SMTP Server subtab.
  3. Enter information in the fields as described in the following table:

    Table 12-10 Email Receipt Fields

    Field Description

    Server

    Enter the email server or service to use. Click Select to choose from the SMTP Server list of commonly used mail servers (for example, Outlook, Gmail, or Yahoo).

    Port

    Enter the port number for the SMTP email server. A default port of 587 works for most SMTP servers.

    SSL

    Select this option to require secure Internet communication.

    User Name

    Enter the user name of the email address that will send receipts.

    Password, Confirm Password

    Enter the password associated with the email user name.

    Source Email

    Enter the full email address to appear as the sender in the emailed receipt. Depending on the SMTP server, this may not create a copy of emails sent.

    Name

    Enter the business name or sender name to appear along with the email in the sender field. Depending on the SMTP server, this value may or may not appear in the sent email (for example, Username = jsmith Name = John could appear as: John<jsmith@oracle.com>).

    BCC List

    Enter the email addresses to receive a blind carbon copy of the email receipt that is sent to the guest. Oracle recommends that you list the source email in the BCC field so you can resend copies of email receipts later if necessary.
  4. Click the Send Test Email button to send a test email receipt message to the source email address. A confirmation appears after the email is successfully sent.
  5. Click the Backup SMTP Server subtab.
  6. Configure the Backup SMTP Server with the same settings as the Primary SMTP Server or an alternate server from which to send emails in the event the primary server becomes unavailable.
  7. Click the Text Formatting subtab, and then enter information in the following fields:

    • Email Subject: Enter text in rich text format to appear as the subject line of email receipts.

    • Email Body: Enter text in rich text format to appear as the body of email receipts. You must include @@Check in the body in order to send a copy of the receipt.

  8. Click the HTML Formatting subtab, and then enter information in the following fields:

    • Email Subject: Enter text in HTML format as the subject line of email receipts.

    • Email Body: Enter text in HTML format as the body of email receipts. You must include @@Check in the body in order to send a copy of the receipt.

  9. Select the Send Html Email check box to dim the Text Formatting tab and send only the HTML format. Deselect this option to dim the HTML Formatting tab and send only the text formatted email.
  10. Click Save.