Applying Unallocated Payments

If the AR account has unallocated payments, you can apply those payments to selected invoices. Unallocated payments appear with a minus sign (-) in the Amount and Open columns on the Manage Account Invoices screen.

Applying unallocated payments to a specific invoice

You can apply one or more unallocated payments to an invoice.

1. From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.

2. Search for the account.

3. From search results, locate and click the amount in the Balance column to open the account.

   Note:

   As an alternative, you can click the expand icon and then click the Invoices link on the account.

4. On the Manage Account Invoices screen:

   1. Select the unallocated payment(s).

   2. Select the invoice to apply the payment(s) to.

      Note:

      The summary bar totals will update accordingly.

   3. Click the Apply Payment button; the payment or payments are immediately applied to the selected invoice, and the updated invoice balance appears in the Open column. NOTE: If the payment total is greater than the outstanding balance of the invoice, an unallocated payment will remain in the AR account.

Selectively applying an unallocated payment to more than one invoice

When an unallocated payment needs to be applied and apportioned to multiple invoices, do the following:

1. Select the unallocated payment.

2. Select the invoices.

   Note:

   The summary bar totals will update accordingly.

3. Click the Apply Payment Selectively button.

4. The selected invoices appear in a list. Enter the (partial) payment amount to apply to each invoice listed. The Total Specified indicates the total applied to the invoices listed.

   Note:

   Any remaining amount will remain as an unallocated payment in the AR account

5. Click Apply Payment to apply payments to the respective invoices.

• Unapplying Payments