Managing AR Invoice Payments

Use the Manage Account Invoices screen to apply payments to accounts receivables invoices. To apply payments to an invoice or multiple invoices, select the invoice(s) and click the Make Payment button on the Pay Invoices screen.

The Apply Payment button is available only when the invoice has an open balance.

Applying Payments to Invoices

1. From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.

2. Search for the account.

3. From search results, locate and click the amount in the Balance column to open the account.

   Note:

   As an alternative, you can click the expand icon and then click the Invoices link on the account.

4. On the Manage Account Invoices screen, select one or more Invoices and click Apply Payment to open the Pay Invoices dialog.

5. Complete the following required fields and options:

   1. Property: Select or confirm the property.

   2. Account: Select or confirm the AR Account (defaults to the current AR Account).

   3. Invoice Selection: Select the desired option

      • Selected Invoices: This option is automatically selected if you have selected one or more invoices to apply the payment to prior to selecting the Make Payment button. The payment is divided equally among the invoices you select. When you select more than one invoice for payment, the total outstanding for all selected invoices appears in the Amount field.

        • If the amount is changed to less than the total of all selected invoices, the payment is applied to the greatest outstanding balance.

        • If there is any part of the payment remaining after the greatest outstanding balance is paid, it is applied to the next largest outstanding balance, and so on.

        • If the payment is larger than the total outstanding balance on the selected invoices, the remainder is applied to the account as an unallocated payment.

   4. Unallocated: Selecting this option applies the payment to the AR account, but the payment is not allocated to any invoice. To apply unallocated payments to invoices at a later stage, refer to Applying Unallocated Payments. For more information, see Applying Unallocated Payments.

   5. Oldest: This options applies the payment to the outstanding invoice with the earliest date. If the amount of the payment is greater than the outstanding amount of the oldest invoice, the remainder of the payment is applied to the next oldest invoice that has an outstanding balance, and so on, until the payment is completely allocated. Any remaining payment amount is credited to the account as an unallocated payment.

   6. Selective(ly): This option lets you see a list of invoices with open balance so that you can select invoices to apply payment to, along with the portion of the payment total.

   7. Method: Select a payment method such as a credit card and so on. An additional screen opens for you to complete the payment details.

   8. Amount: Enter the payment amount.

   9. Supplement: Enter a comment relevant to the payment you are entering.

   10. Reference: Enter any reference information relevant to the payment.

       To post multiple payments to the AR account, you can add an additional payment panel, click vertical ellipse and click Add Payment to display an additional payment panel. To remove the payment panel click the vertical ellipse and click Remove.

6. Click Post Payments.