Perform the following procedure to enable projects for publication, and to set options for automatic project publication. Then, as you work, P6 automatically detects the changes to your projects that trigger the publication of their data.
To enable Publication Services for project data:
- Click Administration.
- On the Administration navigation bar, click Application Settings.
- On the Application Settings page, select Services.
- On the Services page, in the Project Publication section:
- Select Enable Publish Projects to enable automatic project publication based on defined thresholds. Selecting this option also allows users to manually publish projects.
- In the Publish projects every field, select an interval by which projects are polled to be published.
- Enter a number in the Number of changes exceeds field. This threshold setting determines the number of edits users can make to the project data before P6 publishes its data. Assuming a constant rate of change among projects, a lower value will result in more frequent publication of project data. If you enter a value of 0, projects with tracked changes will be automatically published.
- Enter a time period for the Time since last publication exceeds field. This threshold setting determines how often the publication of project data should occur. For example, if you enter 12 hours, the project data will be published every 12 hours unless the threshold for the number of changes has already been reached.
- Select Publish idle projects to add projects to the service queue that are enabled for publication but have not been changed during the time threshold. This setting is only valid for the initial run of the service.
- In the Maximum number to publish field, enter the maximum number of pending idle Publish Project services that can be present at once in the service queue. This prevents performance problems during peak demand when enabling the publication of a large number of projects. For example, if the service runs and queues 40 projects that have exceeded specified thresholds and must be published, or that have been manually published, and you have set the maximum to 100, P6 will schedule up to 60 idle projects for publication.
- Select Publish resource and role data if you want to be able to publish resource and role data in the Team Usage view.
- Select Enable Baseline Publication if you want to be able to publish baseline data.
- Select Enable Notification Email and type an email address in the Notification Email address field if you want to receive an email if publication services fail.
- Click Save.
Tips
- If your organization is upgrading to P6, select Publish idle projects to add your migrated projects to the service queue after your database is upgraded. This will publish all your projects in the queue and refresh the available data for reporting. After an upgrade, this setting is no longer applicable, and projects will be submitted to the service queue based on threshold values specified on the Application Settings page.
- Clear the Publish idle projects option if your organization does not report against completed projects.
- The Maximum number to publish field is only applicable immediately following an upgrade, when all projects are considered idle. When all projects have been published, the service queue will no longer be constrained based on this setting.
- A project will be automatically submitted to the service queue if you change the project baseline, calendar, or data date. Projects are also automatically submitted to the queue if you select or clear Calculate Activity % Complete from activity steps option, or modify the default price/unit value for assignments without activities, from the Set Project Preferences dialog box available from the Actions menu on the EPS page.
- For threshold settings, projects are added to the service queue based on tracked changes to data. Only changes to activities, resource/role assignments, relationships, and the WBS are tracked.
- You can delete published project data by selecting Delete Published Data on the Actions
menu of the EPS page.