If Email Statusing Service is configured at your organization, you can send your team members an email request for status updates using Email Statusing Service. The email request includes a list of activities for the projects you specify. Team members can provide updates by replying to the email and updating their status in the body of the email.
To send team members an email with their activity list:
- Log into the email account uniquely associated with your P6 user account.
- Create a new email to send to the Email Statusing Service address provided to you by your P6 administrator.
- In the email subject line, enter Notify and the Email Statusing Service Activity Filter Options for the activity list you want to send to team members, using the following format:
Notify <Activity Status> <Time Frame, optional> <Project, optional> - In the body of the email, identify the list of team members to send activities to by entering their email addresses, separated by a comma, semi colon, space, or by entering one address per line. If the body of the message is blank, the service will send an email to every team member assigned to the projects identified for which you have access rights.
Note: When listing multiple email addresses, use only one type of separator. Do not mix separators in the list. For example, if you choose to use a comma to separate email addresses, use a comma to separate every email address in the list.
- Send the email message.
After you send the message, each team member will receive an email with their activity list and you will receive a confirmation message with a list of all team members who were sent an email.
Tips
For help sending notification emails, send an email to the Email Statusing Service address provided by your P6 administrator with the words Notify Help in the subject line.