8 Quick Postings

Quick Postings function allows you to perform posting by batch to single account or multiple accounts.

Quick Posting to Single Account

This function is extremely useful when you have a large quantity of guest check to post at a time, for example Laundry or Telephone. The function applies to Guest, Crew, Group and System Accounts.

Figure 8-1 Quick Posting Window

1. From the Cashier File Menu, select Quick Posting option.

2. Select the Account using the drop-down list, then navigate to Department and select the department code and then enter the value to post.

3. At the Additional Information section, insert the check number, Server#1, if any, and then choose the invoice number to post to. System default Invoice is 1.

4. Click Add to add the account to Posting List grid. repeat step 3 until all checks are added to the Posting List.

5. Note and tally current count and Current Totals with physical guest checks.

6. Click Post to confirm posting.

Quick Posting to Multiple Account

Quick Posting to Multiple Account allows you to post transaction to many Guest, Crews, Group and System Account.

1. From the Cashier Menu, select Quick Posting option.

2. Under the Account field, click Advanced.

3. In the Multiple Accounts Selection window, select the Status and Account Type from the drop-down list.

4. Select the account name from the Non Selected Accounts pane, and then click Add to add the account singly or Add All> to add all account listed or use the Criteria Add>. See next section to select accounts using Criteria Add.

5. Account selected are shown in the Selected Account.

6. Click OK to return to Quick Posting window.

7. Navigate to the Department field and select the department code and then enter the value to post.

8. In the Additional Information section, insert the Check number, Server#1, if any, and then choose the invoice number to post to. System default Invoice is 1.

9. Click Add to add the account to the Posting List grid.

Selecting Account Using Criteria Option

The criteria options are made available to further filter the accounts based on the criteria entered, for example by embarkation/disembarkation date, cabin category, VIP status, nationality and etc.

1. At the Multiple Accounts Selection window, click Criteria Add>.

2. Select the options from the drop-down list in the General tab, then navigate to Guest tab.

   Figure 8-2 Account Selection Criteria

   
   
   

3. At the Guest tab, select from the available options using the drop-down list and continue to select from the remaining tabs if required, and then click OK to return to the Multiple Account Selection window.

   Figure 8-3 Account Selection Criteria — Guest

   
   
   

   Note:

   Tabs in Accounts Criteria Selection may varies depending on the Guest Type chosen in Multiple Account Selection window.

Quick Posting Status

Quick Posting Status allows you to Enable/Disable the account posting status by batch.

Figure 8-4 Enable/Disable Posting Selection

1. From the Cashier File menu, select Quick Posting Status from the drop-down list.

2. At the Enable/Disable Posting by Selection window, select the account from the drop-down list or click Advanced to select multiple accounts.

3. Insert a reason in the Reason field.

4. Check Allow manual postings if manual posting is allowed in Disabled accounts.

5. Select on of the option — Enable or Disable the account.

Quick Discount

Quick Discount allows you to set up discounts for multiple passenger’s accounts using the available selection criteria — by percentage or value. See Invoice Tab, Item Discount for discount assignment to individual passengers.

Figure 8-5 Quick Discount Window

Quick Discount to Multiple Guest by Percentage/Value

1. From the Cashier File Menu, select Quick Discount option.
2. Repeat step 2 to 5 of Quick Posting of Multiple Account, then click OK to return to Discounts window.

   Figure 8-6 Quick Discount to Multiple Account

   
   
   
3. At the Discounts window How much section, enter the percentage value, number of applicable discounts and reason. To apply a Value discount, deselect the check box next to Percentage.
4. At the What section, select the department group or code the discount is applicable to, then click OK to confirm.

Quick Check-Out

Quick Check-Out allows you to check-out passenger’s by Deck and selected Check Out Date.

Figure 8-7 Quick Check Out

1. From the Cashier File Menu, select Quick Discount option.

2. Repeat step 2 to 5 of Quick Posting to Multiple Account, then click OK to return to Discouns window.

3. At the Selected Guest section, cabin number and name of passengers due to check out will appear, and the total selected account is shown in the Statistic section.

4. Click Process and then select Yes at the confirmation prompt to proceed. This updates the number of recor processed and its status in Statistic section.

5. Click Close to return to the Main Window.

Quick Service Charge Posting

The Quick Service Charge Posting is a function that post service charges in bulk or individually based on the criteria set in Quick Edit tab.

Posting a Service Charge by Batch

1. From the Cashier File Menu, select Quick Service Charge Posting option and navigate to Quick Edit tab.
2. At the Guest Selection section, click Advanced to open the Multiple Account Selection window.
3. At the Multiple Accounts Selection window, select the Status and Account Type from the drop-down list.
4. Select the account name from the Non Selected Accounts pane, and then click Add to add the account singly or Add All> to add all account listed or use the Criteria Add>.
5. Accounts selected are shown in the Selected Account.
6. Select Post the following amount daily, and check Use System Default Value or manually enter the value in the field beside it, if the value is different.
7. Click Update to update the service charge value and information is shown in Guest Handling, Guest Info, Cabin Information section.
8. Navigate to the Service Charge Posting tab to review the accounts with Service Charge pending.

   Figure 8-8 Service Charge Posting

   
   
   
9. Click Post to post the service.

   Note:

   By default, the Skip Credit Limit Check is checked, allowing System to post the service charge even when the account exceed the credit limit.
10. At the confirmation prompt, click Yes to the value of the service charge to post.

Figure 8-9 Service Charge Prompt

Disabling Service Charge Posting

1. Repeat above steps 1 to 5.

2. Select Disable Service Charge Posting, then click Update.

3. Updated accounts are shown in Exception tab and and Guest Handling, Guest Info, Cabin Information section.

Quick Messages

Quick Message function allow user to send messages to a group of passengers or individually, using the Advanced Selection.

1. From the Cashier File Menu, select Quick Messages option.
2. At the Quick Message window, click Advanced to open the Multiple Account Selection window.
3. At the Multiple Accounts Selection window, select the Status, Account Type from the drop-down list.
4. Select the account name from the Non Selected Accounts pane, and then click Add to add the account singly or Add All> to add all account listed or use the Criteria Add>, then click OK to return to Quick Message window.
5. At the Quick Message window, enter the Sender’s name and message content.
6. Select the Delivery Mode and Acknowledge mode from the drop-down list, then click OK to save.
7. The system places a check mark in the guest account in Guest Handling, Message tab as an indicator for undelivered messages.

   Figure 8-10 Quick Message Form