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Calendar and Activities > About Calendar Work Days and Business Hours

About Calendar Work Days and Business Hours

The default work days and business hours for your company are specified on the company profile. If you want your calendar to show different work days and business hours, then you can select the work days and specify the business hours that you want in your default calendar settings. For more information, see Setting Your Default Calendar View.

In your own calendar and in the individual calendars of other users who share their calendar with you, in the weekly view, you can switch between viewing the full calendar week and viewing only the days that are specified as work days. If you use a classic theme, then you can use the Show Full Week and Show Work Week links to switch between the views. If you use a modern theme, then you can use the Full Week and Work Week menu options to switch between the views.

If you use a classic theme, then in the daily view, you can switch between viewing the full day and viewing only the business hours.

The settings for work days and business hours, as well as the theme that you use, determine the background colors for time slots in some of the calendar views, as follows:

• For modern themes, in the daily and weekly views of your own calendar and the calendars of other users who share their calendar with you, three different background colors are used, with one color for each of the following:
  • The business hours on work days.
  • The non-working hours, including all of the hours on days that are not work days, as well as the hours outside of business hours on work days.
  • The business hours on the current day.
• For classic themes, in the daily and weekly views of your own calendar and the calendars of other users who share their calendar with you, the background colors are as follows:
  • In the daily view, two different background colors are used, with one color for each of the following:
    • The business hours on work days.
    • The non-working hours, including all of the hours on days that are not work days, as well as the hours outside of business hours on work days.
  • In the weekly view, three different background colors are used, with one color for each of the following:
    • The work days.
    • The days that are not work days.
    • The current day.

NOTE: The work days and business hours are the same in your views of your own calendar and your views of the calendars of other users who share their calendar with you, even if those users specify different work days and business hours for their own calendar views. So, if you select work days that are different from the company-wide settings, then the work days that you select are reflected in your views of your own calendar and your views of the calendars of other users. Similarly, if you specify business hours that are different from the company-wide business hours for your calendar, then your specified business hours are reflected in your views of both your own calendar and the calendars of other users.

The settings for work days and business hours are not reflected in the background colors for time slots and days in the monthly view in your own calendar and your views of the individual calendars of other users who share their calendar with you. In the monthly view, only the current day is shown with a background color that is different from the other days in the month.

For information about how business hours are shown in group calendar and custom calendar views, see Viewing the Calendars of Other Users.