3 Quick Encode

The Quick Encode is a program designed to transfer the board-card information onto an RFID wearable device, enabling the guest to access their cabin or purchase items from a shop with the RFID wearable tag.

Prerequisites, Supported Systems and Compatibility for Quick Encode

This section describes the supported system, device, and its configuration requirements and is version compatible with Quick Encode program.
Prerequisite

  • Quick Encode.exe

  • SPMS Parameters:

    • Quick Encode, Encode Mode Interval Time (Default is 5000ms)

    • Quick Encode, Verify Mode Interval Time (Default is 10000ms)

    • Quick Check-in, Extended Search Criteria: Must include the Reservation Board Card number in the value.

  • Download the following program executables from OMNIKEY website.

    • OMNIKEY_5x2x_unattended_w7_x64_r1_2_26_140_0.zip

Supported Operating Systems

  • Microsoft Windows 10 — 32–bit/x64–bit System

  • Ving Vision RFID 5.9

  • VisiOnline Online & Offline mode

  • VDA Micro Master (supports Mifare 1Kcard only)

Certifications

  • OMNIKEY RFID Reder software version 1.2.26.140

Compatibility

SPMS version 20.2 or later. For customer operating on a version below 20.2 database upgrade to the recommended or latest version is required.

RFID Encoder Setup

This section describes the steps to set up the OMNIKEY RFID Reader for use in SPMS.

Driver Installation

  1. Unzip the OMNIKEY_5x2x_unattended_w7_x64_r1_2_26_140_0.zip driver that you downloaded from OMNIKEY website to a temporary folder.

  2. Right-click on the Setup file and select Properties.

  3. Navigate to the Compatibility tab, select ‘Run this program in compatibility mode for’ and then select the operating system from the drop-down list.

  4. Run the HID_OMNIKEY_5x2x_unattended_w7_x64_r1_2_26_140_0.exe to install.

  5. At the License Agreement screen, accept the license terms and agreement, and then click Next.

    Figure 3-1 OMNIKEY License Agreement


    This figure shows the OMNIKEY License Agreement

  6. On the Ready to Install the Program screen, click Install to begin the installation.

  7. A Setup Status screen appears while the OMNIKEY driver is being installed, indicating the installation progress. Click Finish at the Install Shield Wizard Complete screen to exit.

Setting up VisiOnline Door Interface

This section describes the configuration steps for an SPMS Interface program such as VisiOnline Interface or Ving Vision RFID Interface.

VisiOnline Door Interface

  1. Start VisiOnline Door.exe.

  2. Navigate to the Settings tab, Communication Parameter section and enter the VingVision Computer Name and port number in their respective fields.

    Figure 3-2 Ving Connection


    This figure shows the Ving Connection

  3. Restart the Interface program and ensure the Interface connects to the VisiOnline System when it starts up.

    Figure 3-3 Visionline Interface Connection


    This figure shows the Visionline Interface Connection

Installing the Quick Encode

This section describes the steps to setup the Quick Encode software.

Configuring Quick Encode software

Before your begin, ensure the “Encode Track 3” option is enabled in the Management, Options, Hardware setting.

  1. Run Quick Encode.exe.

  2. Click the Settings icon.

    Figure 3-4 Device Selection in Software Setup


    This figure shows the device Selection in Software Setup

  3. Select one of the device/reader in the following option.

    • Card Reader #1: Select the RFID device to connect to.

    • RFID Reader #1: Select the correct RFID reader type.

      Figure 3-5 Device Selection in Software Setup


      This figure shows the Device Selection in Software Setup

    • Click Save to save the settings.

Customize Labels

The message prompts on the encoder are customizable and this is set up in Administration module, System Setup, Labels Setup.

  1. Log in to the Administration Module, System Setup, Labels Setup.

  2. In the Labels Setup window, look up for these labels and edit the text in the Description field.

    • QEC001: Place SeaPass card on Encoder

    • QEC002: Place Wearable on Encoder

    • QEC003: Wearable Successfully encoded

      Figure 3-6 Customize Labels


      This figure shows the Customize Labels

  3. Click Apply to save the changes.

Using the Quick Encode Functionality

The Quick Encode module has two modes: The Encode Mode that allows you to encode and verify an RFID wearable, and a Verify mode that verifies the encoded information. The mode chosen is shown.

Under the Encode Mode,

  • You can perform encoding of the wearable/access card.

  • Encodes information encoded to track 1, track 2, and track 3 on the wearable.

  • If the wearable RFID ID does not exist in the RFID table, the system encodes as a new card by requesting the door lock information from Ving Vision which has RFID record created with RFID PRINTED = “0”.

  • If the wearable RFID ID exists in the RFID table, the system encodes the card by requesting the door lock information from Ving Vision and updates the existing RFID record.

  • If the wearable RFID ID exists in the RFID table and wearable is printed directly from SPMS through a printer (RFID_PRINTED=1), it prompts the “Wearable is not allowed to be encoded”. See Figure 3-7

    If the card is not the Ving RFID card type (Mifare 1K), the system encodes the Track 1 and Track 2 data only and skips the Track 3 door encoding.

  • If the door system is an Online Lock (from IFC VisiOnline), the system encodes Track 3 door lock for Non Ving RFID card type and personalizes the card for the guest.

Figure 3-7 Encode Mode for Non Ving RFID Card


This figure shows the Encode Mode for Non Ving RFID Card

Encoding Wearable

  1. Place the guest SeaPass Card/Charge Card on the encoder when a message prompts you to do so.

    Figure 3-8 Reading a SeaPass


    This figure shows Reading a SeaPass
  2. The system searches for the guest information and displays the details on screen, followed by a request to place the wearable on the Encoder for encoding.

    Figure 3-9 Encoding a SeaPass


    This figure shows Encoding a Seapass
  3. Place the wearable on the RFID encoder to encode the Track 1, Track 2 and Track 3 door lock information onto the wearable.
  4. After encoding is successful, a Wearable successfully encoded is prompted.

Verifying RFID Wearable/Card

The Verify mode is to determine whether the card/wearable is properly encoded
  1. From the Main screen, click the Verify button to access the Verify Mode.
  2. Place the wearable on the RFID encoder. Information about the guest appears on screen once the reader detects the wearable.

    Figure 3-10 Wearable Successfully Verified


    This figure shows the Wearable Successfully Verified
Search record by Cabin
The Search feature enables you to search for a record using a cabin number and allows you to perform an encoding/verify. When using the Manual Search in Verify mode, the system only looks up the cabin record, displays the passenger names and does not cross check the RFID record.
  1. Click the Search button to begin the on-screen keyboard.
  2. Enter the cabin number in the dialog box and click Search.

    Figure 3-11 Manual Cabin Search


    This figure shows the Manual Cabin Search

    Figure 3-12 Search Result


    This figure shows the Search Result

    1. Select the name from the grid and click OK to proceed.

    2. Place the wearable/card on the RFID encoder to encode.

    3. Remove the wearable/card from the encoder when encoding is successful.