7 Quick Billing

The Quick Billing function is designed to expedite the check-out process during disembarkation, and enable invoices to be printed in batches using a filter. This function is accessible from File Menu, Cashier, Guest Quick Billing.

Figure 7-1 Quick Balance Selection Criteria

Table 7-1 Quick Balance Selection Criteria

Field	Description
Passenger Invoices	Type of invoice form.
Embarkation Date	Embarkation Date filter.
Disembarkation Date	Disembarkation Date filter.
Express Check Out	Select to include/exclude in Express Check-Out.
Payment Type	Payment type filter.
Redirected Payment Type	Redirect selected payment to another payment method.
Package Plan	Filter by Package Plan.
Folio Balance	Filter by folio balance, for example: greater than or equal to X value.
Do not collect non-refundable credit	Credit balance withheld for use in future cruise.
Deck	Invoice sort order by deck.
Starboard/Portside	Invoice sort order Starboard/Portside.
Section	Invoice sort order by section.
Disable accounts	Update account status to "allow manual postings only" or "blocked all postings"
Process 0 bal with transactions	Include guests that have already settled in full and allow a reprint of the invoice in Quick Billing window.
Process 0 balance accounts	Include 0 balance accounts with/without transactions.
Group	To include Group Account.
Printer	Printer assigned for invoice printing, number of copies to print and print orientation.
Charge Commission	Define whether applicable commission applies when balancing the accounts.

Figure 7-2 Quick Balance Selected Tab

Table 7-2 Field Definition of Guest Quick Balance

Field	Description
Cabin	Cabin number.
Deck	Location of Cabin.
Name	Guest Name.
Balance	Total Invoice Balance.
Auth	Authorization Status.
Print	Invoice Printed status.
Status	Close Posting status or Invalid Address validated during Balance process.
Statistics	Indicator count of selected, processed, and remaining accounts and close posting - successful/fail with its value is in balance or charged.
Send eMail	Invoices are emailed to guest on-board email account.
Close Postings	Set invoice postings to close.
Balance	Process balancing for selected accounts.
Print	Print invoices for selected accounts.

Guest Quick Billing

Quick Bill Printing

The Selection Criteria tab in the Guest Quick Billing function determines the type of invoices to print/pay based on the criteria chosen for all disembarking passengers, for example, passenger paying by credit card or only guest with x outstanding amount.

1. From the Cashier file menu, select Guest Quick Billing function.

2. In the Guest Quick Balance window, select an invoice type, Embarkation Date, Disembarkation Date, Payment Type, Folio Balance (if applicable), Deck, and Section.

3. In the Printer section, select an invoice printer, enter the number of copies to print, select the print orientation, and click Print.

4. In the Quick Printing prompt, select Yes to continue.

Quick Bill Balance

Other than printing invoices by batch, balancing the passenger account is possible if there is a credit card on file.

1. Repeat steps 1 to 3 of the above.

2. In the Disable accounts field, select the appropriate Posting status from the drop-down list.

3. Navigate to the Selected tab to verify the result, and adjust the selection until the desired result is achieved.

4. To exclude a passenger from the search results, right-click on the name and then click Remove. Once the passenger is removed, the statistic count updates accordingly.

5. At the Confirmation prompt, click Yes to confirm and then click Balance.

6. Click Yes at the Quick Balance prompt, then click OK at the Quick Balance Info prompt.

   Figure 7-3 Quick Balance Info Prompt

   
   
   

7. In the Quick Balance Info warning prompt, read the warning, and then click OK to proceed.

   Figure 7-4 Quick Balance Info on Balance

   
   
   

8. The total charged value and number of accounts processed are shown in the Statistic section once the account is balanced successfully.

   Figure 7-5 Statistic of Account Processed and Value Charged

   
   
   

9. Click the Close Postings to flag the posting as close.

Quick Bill eMail

Passengers or crew members that haves on-board email accounts can opt to receive copies of their invoices by email. This function is controlled by a parameter. Consult your IT Department for setup if this capability requires configuration.

1. See steps 1 to 4 of Quick Bill Balance. If no printer is assigned, the system disables the Send eMail feature.
2. Navigate to the Selected tab and click Send eMail.
3. Without balancing the invoice, click Send eMail.
4. At the Quick Printing prompt, click Yes to proceed. An “e-Mail sent” status is added to the Auth column when the invoice is successfully sent.

   Figure 7-6 Invoice Successfully Emailed Indicator

   
   
   

Quick Bill Balance with Commission

The Quick Bill Balance with Commission feature enables you to charge credit card commissions at the point of balancing the passenger account. By default, the Charge Commission is selected in the Criteria Selection tab, and the commission values are then calculated by the system based on the pre-defined commission linked to the Financial Department — Credit.

1. Perform steps 1 to 4 from the Quick Bill Balance section above.

   Note:

   To exclude a commission charge for certain payment type, filter using the Payment type and deselect the Charge Commission check box.
2. Navigate to the Selected tab to verify the results and adjust the selection until you achieve the desire results. The chargeable commission appears in the commission column.
3. To exclude a passenger from the search results, right-click on the name and click Remove.
4. Click Balance to proceed.
5. In the prompt, click OK and note each prompt message before proceeding to the next.
6. In the Statistic section, the total value charged and number of accounts processed get updated.
7. Click Close Postings flag the posting as close on these accounts.

Residents Quick Billing

The Residents Quick Billing function is the exact same function as Guest Quick Billing with the exception that it only filters the Residents accounts instead of passengers. Those accounts must have a check mark in the Residents field in Edit Information, Other Parameter Resident.

System Accounts Quick Billing

System Accounts Quick Billing is a process that only balances the System Accounts and has lesser criteria to select from than Guest Quick Billing.

Figure 7-7 System Account Quick Billing

1. From the Cashier file menu, select the System Account Quick Billing option.
2. In the Invoices section, select the Invoice format, then navigate to the Criteria tab and select Balancing End Date, Payment Type, Folio Balance, if any.
3. If Enable System Account to post to future cruise on embarkation date after full payment is selected, all postings posted after the invoice is fully paid are recorded in the next cruise.
4. In the Printer selection, select ans invoice printer, enter the number of copies to print and the print orientation, and click Print.
5. Perform steps 3 to 9 of Quick Bill Balance.

Group Quick Billing

The Group Quick Billing function is similar to Guest Quick Billing, and only filters the Group Account, excluding all group members.

Figure 7-8 Group Quick Billing Window

Perform steps 1 to 9 of Quick Bill Balance.