Creating and Sending Ad Hoc Notifications and Announcements

Announcement

Select to deliver the ad hoc information as an announcement. The announcement you create appears in the Announcements pagelet of the Learning Home for the specified recipients.

Email Notification

Select to deliver the ad hoc information as an email notification. The system sends the notification you create to the specified recipients in an email.

Both Email and Announcement

Select to deliver the ad hoc information as both an announcement and an email notification.

Add Recipients

Select a category of recipients on which you can search. Values are: Class, Customer, Department, Job Code, Learner Group, Learning Environment, Program, and System-Wide. When you select a recipient category other than System-Wide, a field with a label identical to that recipient category becomes available to the right of the Add Recipients field.

Class, Customer,Department, Job Code, Learner Group, Learning Environment, and Program

Look up and enter the ID of the class, customer, department, job code, learner group, learning environment, or program you want to receive the ad hoc information.

Status

If you select the recipient category of Class or Program, select the class or program status of the recipients you want to receive the ad hoc information.

Add

Click to add the email address of the ID you selected in the Class, Customer, Department, Job Code, Learner Group, Learning Environment, or Program field to the To field.

To

Includes any addresses added using the Add button.

In addition, you can use this field to manually enter the addresses of the recipients to whom you want to send the ad hoc notification.

CC (carbon copy)

Enter the addresses of the recipients to whom you want to send a copy of the ad hoc notification.

BCC (blind carbon copy)

Enter the addresses of the recipients to whom you want to send a blind copy of the ad hoc notification.

Subject

Enter the subject text of the ad hoc notification or announcement.

Message

Enter the message text of the ad hoc notification or announcement.

Link Type and Link Key

Select the type of link you want to add to the ad hoc information along with a link key. Link Type values are:

• Class: Links with this type take the user to the Class Details page for the class you select in the Link Key field.

• Course: Links with this type take the user to the <Course Name> page for the course you select in the Link Key field.

• Location: Links with this type take the user to the Find Learning page with search results for the location you select in the Link Key field.

• Program: Links with this type take the user to the Program Details page for the program you select in the Link Key field.

• Search Text: Links with this type take the user to the Find Learning page with search results for the text you enter in the Link Key field.

Add Attachment

Click to attach a file to the ad hoc notification or announcement. The Attachments group box displays the files you add as attachments.

Posting Date

Enter the date on which the system posts this announcement in the Announcements pagelet of the Learning Home or sends the notification email when you run the Process Ad Hoc Notifications (LM_NOTIF_ANN) process.

Announcement Expiration Date

Enter the date on which the system removes this announcement from the Announcements pagelet of the Learning Home.

Users may hide this announcement

Select to give your learners the option to hide the announcement after they have read it.

Save

Click to save the ad hoc information. When you click Save and the Posting Date is equal to the system date, the system queues the Process Ad Hoc Notifications (LM_NOTIF_ANN) process in the Process Monitor.