Understanding Managing Profiles

These topics discuss the profile management options available to profile administrators that enable them to:

  • Create and maintain person and non-person profiles.

    Person profiles are those profiles that are linked to a person ID, while non-person profiles describe business entities such as job codes, positions, and salary grades. These changes can be performed by accessing the profile pages directly or by using the Smart HR Transactions or Smart HR for Managers components to add or update a person’s profile.

  • Review and approve changes to profiles.

    Depending on the configuration of your profile types, approvals workflow is triggered when employees update their personal profiles and managers make changes to non-person profiles. Typically, managers approve changes to their employees' person profiles and administrators approve non-person profile changes.

  • Complete searches for profiles that match certain criteria.

    Administrators, managers, and employees use Search and Compare Profiles to run any of the search types that have been configured for them.

  • Compare profiles.

    Administrators can compare the content of a source profile with one or more target profiles. The Compare Profiles (in Classic) or Profile Compare (in Fluid) provides a summary of the common content sections in a simple readable format along with a score (Classic) or match percentage (in Fluid) for each content or criteria item indicating the degree of fit.

  • Manage interest lists.

    An interest list is a collection of non-person profiles that is associated with an employee. Any profile can be added to an interest list, but it is typically used to identify jobs that an employee is interested in applying for, or jobs that match an employee's profile. Employees maintain their own interest list using a self-service transaction. However, an employee's manager and administrators can also add profiles to an interest list or remove profiles from them.

  • Track training.

    Manage Profiles provides profile administrators access to employees' training history for training that is managed by the Administer Training business process. In addition, Manage Profiles enables you to track external training that is not managed using Administer Training.

For information about the employee and manager self-service transactions, see PeopleSoft eDevelopment.