Creating Paysheets Automatically

During the Create Paysheet process, the system scans all employees and selects the employees that are scheduled to be paid for the specified pay period. It recognizes them because their pay groups are assigned to a pay calendar entry that is associated with the pay run ID.

When you create paysheets, the system performs the following tasks:

• Initializes input for salary or hourly rates, hours, additional earnings, tax methods, and accounting information.

• Provides a data entry point for hours, additional earnings, one-time deductions, one-time garnishments, one-time taxes, and overrides to previously established employee-level data (such as the department to which it charges earnings).

• Provides for earnings and hours to be divided among two or more departments, accounts, or locations.

• Uses the pay calendar and holiday schedule to automatically set up the holiday earnings code and hours for pay periods that contain holidays, using the holiday earnings code from the Pay Group Table - Calc Parameters (Pay Group table - calculation parameters) page.

• Establishes prorations for employees who work for only part of a pay period or have a data change (such as a pay increase or department change).

• Creates multiple lines for employees who work at multiple jobs during a pay period (if you use the Multiple Job feature and established multiple jobs, or employment record numbers, for the employees).

• Provides for printing turn-around or data-entry documents, which you can distribute to department managers or supervisors.

• Automatically approves paysheet data, as specified by the Confirmation Required check box on the Pay Group Table - Process Control page.

• Automatically creates multiple lines for Fair Labor Standards Act (FLSA) employees when the FLSA period is smaller than the pay period.

To indicate for whom you want to create paysheets, specify a pay run ID on the Create Paysheets page. This pay run ID groups together pay calendar entries from different pay groups for payroll processing.

When you set up the payroll process tables, you assigned a pay run ID to each pay calendar entry. At this point, you already know how to organize the payroll cycles, and whether to run paysheets for multiple pay groups and companies at the same time by combining them under the same pay run ID.

All pay calendar entries that share a pay run ID generally have the same pay period end date, but not necessarily the same pay frequency. In most cases, you set up a different pay run ID for each pay period end date on the Pay Calendar Table page.

Use the Create Paysheets page (RUNCTL_PAYSHEET) to specify a pay run ID and create a paysheet. Also, use to confirm a pay run that processed paysheets loaded with variable compensation data.

Navigation:

• Payroll for North America > Payroll Processing USA > Create and Load Paysheets > Create Paysheets > Create Paysheets

• Payroll for North America > Payroll Processing CAN > Create and Load Paysheets > Create Paysheets > Create Paysheets

• Payroll for North America > Payroll Processing USF > Create and Load Paysheets > Create Paysheets > Create Paysheets

This example illustrates the fields and controls on the Create Paysheets page.

Use the Review Payroll Error Messages page (PAY_MESSAGES) to view payroll error messages that arise when creating paysheets.

Navigation:

• Payroll for North America > Payroll Processing USA > Review Processing Messages > Review Payroll Error Messages > Review Payroll Error Messages

• Payroll for North America > Payroll Processing CAN > Review Processing Messages > Review Payroll Error Messages > Review Payroll Error Messages

• Payroll for North America > Payroll Processing USF > Review Processing Messages > Review Payroll Error Messages > Review Payroll Error Messages

This example illustrates the fields and controls on the Review Payroll Error Messages page.