Prerequisites

To run the Matching process, you must have installed PeopleSoft Payables and PeopleSoft Purchasing and you must complete the following setup:

1. View and define new match rule types if necessary on the Match Rule Type page.

   Use workflow user lists to specify the routing recipients of any exceptions.

   Indicate that the match rule type allows debit memo creation to have the system automatically create debit memo adjustment vouchers for match exceptions.

2. View, clone, and create new match rules on the Match Rules component (AP_MTCH_RULES).

   Override the workflow user lists defined at the match rule type level for individual match rules.

   Specify amount or percent tolerances at the match rule control level.

3. View and define new match rule controls if necessary on the Match Rule Control page.

   Each match rule control has the applicable match rules for the supplier or PeopleSoft Purchasing business unit.

   Specify amount or percent tolerances for individual match rules. These tolerances appear by default on the purchase order line, and the Matching process uses them. You can also include matching tolerances in the SQL statement at the match rule level, or define matching tolerances at the purchase order level.

4. View and add document association criteria on the Document Association Rules page.

   The rules determine how the system associates receivers with purchase orders and vouchers.

   Specify that the document association criteria applies to amount only purchase orders.

5. View and modify the document association group on the Document Association Group page.

6. Specify the document association group to use in the Matching process on the Installation Options - Payables page.

7. Establish the matching options, document association rules, and enable posting of unmatched vouchers for a business unit on the Payables Definition component (BUS_UNIT_TBL_AP).

8. (Optional) Override the match delay days defined at the PeopleSoft Payables business unit level on the Voucher Origin - Vouchering Options 1 page or the Group Information - Vouchering Options page.

9. Specify matching options and enable the Matching process on the Matching/Approval Options collapsible region on the Supplier Information - Payables Options page.

   If applicable, you can also use this page to enable receipt-only matching for the supplier location.

   Override the match delay days defined at the PeopleSoft Payables business unit level, the voucher origin level, or the group level.

10. (Optional) Specify debit memo options for supplier locations on the Debit Memo Options collapsible region on the Supplier Information - Payables Options page.

11. (Optional) Define price and receiving tolerances at the purchase order level on the Item Categories component and the Purchasing Attributes component.

    You can do this by item or by item category.

12. (Optional) Configure Integration Broker for the AP_VCHR_MESSAGE_OUT EIP (enterprise integration point).

    Use the AP_VCHR_MESSAGE_OUT EIP to publish debit memo and voucher information to a predefined site where the suppliers can access the information. The web server and the application server should be configured for setting up the Integration Gateway. Also, the application server should be configured to have the Pub/Sub servers established before bringing up the application server.

    Note: In addition to delivering the AP_VCHR_MESSAGE_OUT EIP as an application message, PeopleSoft also delivers it as a web service (VoucherOut). Enabling web services is discussed in the PeopleTools: Integration Broker.