Creating Project Business Units

To create project business units, use the Project Costing Business Unit Definition component (PC_BU_DEFN).

Page Name

Definition Name

Usage

Project Costing Definition Page

BUS_UNIT_TBL_PC

Create, define, and modify project business units.

You must establish at least one GL business unit.

Use the Project Costing Definition page (BUS_UNIT_TBL_PC) to create, define, and modify project business units.

Navigation:

Set Up Financials/Supply Chain > Business Unit Related > Project Costing > Setup PC BU Definition

This example illustrates the fields and controls on the Project Costing Definition page.

Project Costing Definition page

Note: Create business unit IDs that are exactly five characters long. Depending on the operating system, performance degradation can occur if business unit IDs have fewer than five characters.

Field or Control

Description

Default SetID

Enter the default SetID from the available values to associate with this business unit. To establish a new SetID, enter the same name as the business unit ID that you are creating.

The default SetID is used to set up tableset sharing by determining the SetID that is assigned to each record group for the new business unit. The SetID that is assigned to a record group determines which tableset is used to determine valid values for that specific business unit. You can modify the default SetID for the record group on the TableSet Control - Record Group page.

This field is available in Add mode. However, if you create a new project business unit with the same name as an existing business unit in PeopleSoft General Ledger or PeopleSoft Receivables, then the Description field is automatically populated and the Default SetID field does not appear.

Note: Until you create the business unit, you cannot attach the calendar and GL business unit to the new business unit.

SetIDs are defined on the TableSet Control page in PeopleSoft PeopleTools.

See PeopleTools: System and Server Administration

Create FS BU (create Financials business unit)

Click to create the business unit. This button appears only in Add mode.

Business Unit / Project Currency Default Values

Field or Control

Description

Currency Code

Enter the base currency for this business unit. This field serves two purposes. First, for all new projects created for this business unit, this currency code becomes the default currency code for the newly created project. You can override this default value during project creation. Second, this value is the base currency for the business unit. For all transactions that are stored in the Project Transaction table (PROJ_RESOURCE), the system stores two amounts. The Project Transaction table stores the source transaction amount (the foreign amount) and then converts this amount to the base currency identified at the project business unit level.

A project's currency code can differ from the project business unit's base currency.

Currency codes are defined on the Currency Code page. See Maintaining Currency Tables.

Incoming Transaction Rate Type

Select the rate type on which multicurrency processing is based. Available options are:

  • Projects BU: Use the project business unit's conversion method as defined in the Rate Type field on this page.

  • Source: Use the conversion method that is used by the feeder application from which the incoming transaction originates.

Valid options are based on either the project business unit or the source transaction with the default value set at the project business unit. If you select the Source option, all multicurrency conversions will use the rate type that is passed with the source transaction. If you select Projects BU, all multicurrency conversions will be performed based on the rate type chosen at the project business unit level.

Multicurrency conversions only occur when the feeder system’s base currency is different than the Project Costing business unit currency. If the base currency of the feeder system is the same as the Project Costing business unit currency, then the multicurrency conversion process does not occur and the base amount becomes the Project Costing resource amount. For Contracts-related billing and revenue priced rows, the contract currency code and rate type determines the final priced amount.

Rate Type

Enter the default rate type to use for currency conversions that occur for this business unit. Rate types are defined on the Rate Type Pagelocated at Setup Financials/Supply Chain > Common Definitions > Market Rates > Market Rate Type. For more information about market rates, see Defining Market Rates

Unit of Measure

Use this group box to define default values that are used for analysis and PeopleSoft Program Management scheduling. The system uses these fields to convert all units of measure into hours or days.

Field or Control

Description

Hours Unit of Measure

Enter the unit of measure that represents hours for the organization. Units of measure are defined on the Units of Measure page. The default value is MHR (Work Hour).

See Defining Additional Common Information.

Days Unit of Measure

Enter the unit of measure that represents days for the organization. The default value is MDY (Person Day).

Dynamic Edit Tables

Field or Control

Description

Category Edit Option

Specify whether category prompt lists display all values that are in the system, or a subset based on dependencies that are established among source types, categories, and subcategories. Available options are:

Independnt (independent): All categories that are in the system are available for selection. Project Costing uses the Project Resource Category record (PROJ_CATG_TBL) to populate prompt lists.

Override: Categories that are available for selection are restricted by established criteria. Project Costing uses the selected category edit table to populate prompt lists.

Related: Categories that are available for selection are restricted by predefined relationships with source types. Project Costing uses the Project Type Category record (PROJ_TYPE_CATVW) to populate prompt lists.

You can select the Related option only if the Source Type ChartField is selected on the Standard ChartField Configuration page. If you select Related and Source Type ChartField is inactive, an error message appears when you save the page, indicating that you cannot specify a Category Edit Option of Related because the Source Type ChartField is inactive.

Available category edit options are based on the translate values in the Category Edit Options field (CAT_EDIT_OPTION) properties. The default value is Independnt.

SubCategory Edit Options

Specify whether subcategory prompt lists display all values that are in the system, or a subset based on dependencies that are established among source types, categories, and subcategories. Values are:

Independnt (independent): All subcategories that are in the system are available for selection. Project Costing uses the Project Resource SubCategory record (PROJ_SUBCAT_TBL) to populate prompt lists.

Override: Subcategories that are available for selection are restricted by established criteria. Project Costing uses the selected subcategory edit table to populate prompt lists.

Related: Subcategories that are available for selection are restricted by predefined relationships with resource category types. Project Costing uses the Project Category SubCategory record (PROJ_CAT_SUB_VW) to populate prompt lists.

You can select the Related option only if the Category ChartField is selected on the Standard ChartField Configuration page. If you select Related and the Category ChartField is inactive, an error message appears when you save the page, indicating that you cannot specify a SubCategory Edit Option of Related because the Category ChartField is inactive.

Available values are based on the translate values in the SubCategory Edit Options field (SUB_EDIT_OPTION) properties. The default value is Independnt.

Accounting Periods

Field or Control

Description

Calendar ID

After you create the business unit, select the calendar that is used for such things as open period accounting and allocations from the Project Transaction table.

See Define Allocation Step - Pool Page.

Update Open Periods

Click to access the Open Period Update page in a new browser window in PeopleSoft General Ledger to modify project source transaction settings for open period validation.

You must create the business unit before you can access the Open Period Update page.

Close the new browser window to return to the Project Costing Definition page.

General Ledger Business Unit

If open period control is enabled on the Installation Options - Project Costing page, enter the GL business unit for the selected calendar ID that the system uses to validate accounting dates. You must select a calendar ID before you select a general ledger business unit.

If open period is enabled and the open period source is Projects, when you select the calendar ID and associated GL business unit, the system creates a row in the Open Periods by Products table (FIN_OPEN_PERIOD) and Business Unit Mapping table (FIN_BU_MAPPING). This enables you to update the project calendar for open period control.

See Defining and Updating Open Periods and Adjustment Periods.