Analyzing Bids

Use the Analyze Total page (AUC_ANALYZE_HD_PG) to review each bidder's overall bid and score.

Also review RFI responses.

Navigation:

• Click an event link on the Manage Events page.

• Sourcing > Maintain Events > Analyze Events > Analyze Total

This example illustrates the fields and controls on the Analyze Total page (1 of 2).

This example illustrates the fields and controls on the Analyze Total page (2 of 2).

Use the Download Bidder Attachments Secondary page (AUC_SELECT_ATCH) to download all attachments, or attachments for selected bidders.

Navigation:

Sourcing > Maintain Events > Analyze Events. Click the Download Bidder Attachments link from the Go To menu.

This example illustrates the fields and controls on the Download All Bidder Attachments. You can find definitions for the fields and controls later on this page.

This example illustrates the fields and controls on the Download Attachments for Selected Bidders. You can find definitions for the fields and controls later on this page.

After you have selected an Download Option, a .zip file is created, and all attachments will be downloaded into the .zip file. If the attachments download successfully, a View Download link appears. Click the View Download link to download the attachments to your computer. The .zip file is structured and labeled such that collaborators and other internal users can easily identify which attachment pertains to which element of the sourcing event.

Use the Event Comments and Attachments page (AUC_AW_HD_CMMT_SEC) to view the attachments.

Navigation:

Sourcing > Maintain Events > Analyze Events. Select the Analyze Total link and then click the Header Comments icon.

This example illustrates the fields and controls on the Analyze Total - Event Comments and Attachments page.

You can add bid factors during analysis for RFx and RFI events to see how various factors and weightings affect the final scoring. You can do this from the Analyze Total page or the Analyze Line page, depending on whether you are adding a header bid factor or a bid factor for a line item.

To add bid factors during analysis:

1. Access the appropriate page, either the Analyze Total page or the Analyze Line page, depending on the bid factor that you are adding.

2. Click Add/Edit Bid Factors to access the Event Bid Factors page.

3. Add the bid factor or factors to consider, and set their weightings.

   For example, you might enter the bid factor Working Relationship with Bidder.

4. Click the OK button to set the bid factor and return to the Analyze Total page or the Analyze Line page.

5. Enter an answer for the bid factor.

   For example, for the bid factor Working Relationship with Bidder, you would enter an evaluation of each bidder; for instance, an 8 for one bidder and a 2 for another.

6. Click the Recalculate button to score the event with the new bid factor in the equation.

Use the Bid Analysis Export page (AUC_ANL_EXP) to export and email bid data for offline analysis.

Navigation:

Click the Go To Analyze Export link.

To create a bid analysis export:

1. Enter the email addresses of those you want to receive the export.

2. Click the Create Analysis Export button.

   At this point, the system saves the Analyze Events pages and initiates a process to create the Bid Analysis Export file and email the data to the designated recipients.

3. Once you receive the email, open the XML attachment in Microsoft Excel.

   This report displays the total price, score, and cost information for each bidder. You can use Excel 2002 or Excel XP to view the information

You can analyze events linked in lots on the Analyze Total page.

Lots apply only to auction events.

For a multiround event, the system automatically displays the current round and version, and you can move between rounds by clicking the Round to View button on the Analyze Total, Analyze Line, Analyze Summary, or Award Details page. If the business unit is set to award previous rounds, you can select a previous round for award. You can also view the bid history for all rounds on the Multi-Round Bid History page.

You can counter bids on the Analyze Total page.

To counter bids and create a new round:

1. For each bidder that you want to counter, change the value in the Bid Action field to Counter.

2. Change the value in the Bid Action field to Reject for any bidders that you don't want to include in the next round.

   You can select a reject reason code for why the bid is not being carried forward to the next round, and you can enter comments and email the comments to the rejected bidders so that they know why their bids were rejected.

3. Select Create New Round in the Go To menu.

The system opens the Event Details page in a new page, provides the existing event ID including the event data, and increments the round number by 1. The bidders that you countered are listed on the Invite Bidders page. The system also takes the best bid factor values of the countered bidders and that becomes the worst bid factor value for the next round.

In general, you disallow a bid during auction events to correct a bid that was erroneously entered. For example, the bidder could have made a typo in the bid price. Rejecting is typically used for RFx events to indicate that the rejected bid is not being carried forward to the next round.

To disallow a bid from the Analyze Total page:

1. Navigate to the Analyze Total page, and select Disallow from the Award Event options.

2. Select a reject reason code that indicates why the bid is being disallowed.

3. View and update the comments related to the selected reason code and indicate whether the comments should be included in the email notification to the bidder.

The system sets the bid status to Disallowed, recalculates scores to exclude the disallowed bid, and sends the bidder an email notification indicating that the bid was disallowed. Also, the disallowed bid no longer appears on the Event Bid History page.

Use the Notice of Intent to Award page (AUC_NOIA) to view and send NOIA notification to bidders.

Navigation:

Sourcing > Maintain Events > Analyze Events. Select the Notice of Intent to Award link from the Go To menu.

Sourcing > Maintain Events > Analyze Events > Analyze Line. Select the Notice of Intent to Award link from the Go To menu.

Sourcing > Maintain Events > Notice of Intent to Award.

This example illustrates the fields and controls on the Notice of Intent to Award page. You can find definitions for the fields and controls later on this page.