Defining Strategic Sourcing Business Units

Location Code

Enter default geographic locations for events within this business unit.

Billing Location

Enter mailing addresses for billings that are to be used for this business unit. This applies only to sell events.

AM Business Unit

Enter the Asset Management (AM) business unit that is to be used for sell events within this business unit. Selected assets are based on the asset management business unit that is associated with the event business unit.

Bill Source

Enter the external and online systems from which PeopleSoft Billing receives bills. When you integrate with PeopleSoft Asset Management and sell an asset by using a PeopleSoft Strategic Sourcing sell event, the Strategic Sourcing system sends the asset sale information to PeopleSoft Asset Management. PeopleSoft Asset Management then sends that information to PeopleSoft Billing to create the bill. The PeopleSoft Billing system uses the bill source to identify that the bill originated from PeopleSoft Strategic Sourcing. The system displays this field only if you have PeopleSoft Asset Management installed.

Dispatch Method

Enter the default means by which bidders are notified: Email, Print, or Fax.

Currency Code

Enter the default currency that is to be used for events that are within this business unit.

Rate Type

Enter the default rate type that is to be used for events that are within this business unit.

Allow Multicurrency Events

Select this check box to allow events to be created in currencies other than the default.

Log History of Event Changes

Select this check box to indicate that you want to track the event change dates and times, and the user making changes to a sourcing event.

Require New Version for Edits

Select this check box to indicate that a new event version must be created when an event is changed.

Permit Award to Previous Round

Select this check box to indicate whether a previous event round can be awarded. If this option is not selected, you can award bids only from the current round.

Allow Supplier Create at Award

Select this check box to allow suppliers to be created from bidders at the time of award.

When awarding events to suppliers converted from bidders, the user must also have the appropriate access on the Procurement - Supplier Processing Authority page to enter and approve suppliers. To award purchase orders or contracts, users must have access on the User Preferences - Procurement page to create contracts and purchase orders.

See User Preferences – Procurement Page.

Create PDF on Event Post

Select this check box to create a PDF version of the sourcing event. If this option is not selected, PDF creation is suppressed.

Allow Bidder XML Downloads

Select this check box to enable bidders to download events to an XML file. If this option is not selected, a PDF version of the sourcing event is created; however, an XML version is not created when the events are posted.

Factor Event Score Into:

Use to indicate that you want the system to factor the header score into the total score for the event or the individual line score, or both the line score and total score.

Select Total Score to factor the header score into the total score of the event, which is calculated by adding the weighted line scores plus the weighted header score. Select this option if you intend to award the entire event to one bidder.

Select Line Score to add a header score bid factor automatically to each line within an event. The line score will be calculated by adding the weighted scores of each line bid factor plus the weighted header score. Select this option if you intend to award different lines within the event to different bidders, or if you intend to use the optimization engine to recommend sourcing awards. The optimization engine uses the bidders line scores, not total scores, to determine an ideal award allocation.

Round/Version Display

Select a value to indicate how the rounds should appear to bidders:

• Display Round: The system displays the round number to bidders.

• Display Round and Version: The system displays the round and version number to bidders.

• Do Not Display: The system does not display any round or version information.

Event Header Weighting

Enter a default weighting to determine how the system weighs the event header score in relation to the total or line score.

For example, if the header score is factored into the total score and you set the default event header weighting to 20 percent, then create an event with three lines. Line 1 is weighted 50 percent, line 2 is weighted 20 percent, and line 3 is weighted 10 percent. The total weighting of the lines is 80 percent plus the defaulted weighting of the header (20 percent), totaling 100 percent.

For example, if the header score is factored into the line score and you set the default event header weighting to 20 percent, then the sum of the remaining bid factors for each line must total 80 percent. For example, you could have the price bid factor with a weighting of 50 percent and warranty with a weighting of 30 percent. The remaining 20 percent would be the header score bid factor, which is automatically added to each line.

Bid Quantity Rule

Select the bid quantity rule that will be the default value for all lines in the event. You can change this during event creation:

See Understanding PeopleSoft Strategic Sourcing Events.

• Allow Extra Quantity to be Bid: Bidders can bid more than the requested quantity up to the specified maximum bid quantity.

• Bid Up to the Maximum Quantity: Bidders can bid up to the specified maximum or requested line quantity.

• Quantity Not Applicable: Bidders are not required to enter a bid quantity—only their bid price for lines that are marked with this option.

  If this value is selected, the requested line quantity and bid quantity are automatically set to 1.

  This option is most commonly used for service-type lines that do not require an actual quantity to be bid.

  When a line using this option is awarded to a purchase order or contract, the line is noted as Amount Only on the awarded purchase order or contract.

  See Awarding Events.

• Requested Quantity Required: Bidders must bid the exact line requested quantity.

  If this value is selected, the bid quantity is automatically set to the line requested quantity on the bid response pages.

Start Price Rule

Select a value to indicate the rule that the system is using as a basis for pricing:

• Display - Not Required to Beat - The line start price is displayed to bidders, but bidders are not required to beat the start price.

• Display and Also Must Beat - The line start price is displayed to bidders and bidders are required to beat the start price.

• Do Not Display - The start price is hidden from the bidders.

Bid Required on All Lines

Select to indicate that the bidders must submit bids for all lines in the event.

Do Not Use Best Bids on New Rounds

Select to indicate that new rounds should not be created using best bids when the bids are countered. If you select this option, then bidders will not be able to accept the counter offer on the Create Bid Response page; bidders will be forced to rebid. In this scenario, bidders will still be able to either counter or withdraw the bid.

This setting will default to the Event Details page based on the business unit. However, you can change the setting at the event level on the Event Settings and Options page.

Display Bid Factor Best/Worst and Display Bid Factor Ideal Value

Select to show the best and worst values for the bid factor or the ideal value for the bid factor on the Create Bid Response page. If you deselect these options, then bidders will not be able to see the best and worst values or the ideal value for a bid factor on the Create Bid Response page.

These settings will default to the Event Details page based on the business unit. However, you can change the settings at the event level on the Event Settings and Options page.

Multiple Bids Allowed

Select to allow multiple bids on RFx sourcing events. Auction events inherently allow multiple bids by the same bidder on the same event.

Allow Edit of Posted Bids

Select to enable bidders to edit their posted bids for RFx and RFI events. Bidders cannot edit their posted bids on auction events.

Sealed Event

Select to indicate that the event is sealed, which means that the event originator cannot view either bids or bid history until the event has ended. This option is available only for RFx events.

Display Bid Factor Weightings

Select to display to bidders the weightings associated with bid factors for RFx and RFI events. Bid factor weightings are always displayed to bidders on auction events.

Allow Proxy Bidding

Select to enable bidders to use automatic proxy bidding.

See Entering Bids Using Automatic Proxy Bidding.

Rank Options

Select a value:

• Display Rank Only

• Display Rank/Total # of Bids (display rank/total number of bids)

• Do Not Rank

Event Will Be:

Select a value to indicate the basis on which the event will be awarded:

• Price Based - Price is the only bid factor allowed on the event.

  Header bid factors cannot be added nor any other line bid factors. Bidders will compete based on price.

• Score Based - Bidders will compete based on the score of their bid factor responses.

Bidders Must Beat:

Select a value:

• Own Bid - Bidders are required to beat their last posted bid, not the current winning bid.

• Winning Bid Bidders must beat the current winning bid.

Display Winning Bid to Bidders

Select this check box if you want the winning bid to be displayed to all bidders.

Bid History Display

Select a value to indicate how to display the bid history to bidders:

• Display and Show Identity: The system displays the bid history including the identity of all bidders.

• Display but Hide Identity: The system displays the bid history but does not display the identity of the bidders.

• Do Not Display: The system does not display any bid history.

Bidders Compete At:

Select either Event Level or Line Level.

If Event Level is selected, bidders compete based on best total price or best total score. In some cases, a bidder can post a subsequent bid that has a worse score or price on one or more lines as long as the total score or price is better than the bidder's previous bid or the current winning bid.

If Line Level is selected, bidders compete based on the best line price or line score.

Respond to all Bid Factors

Select to indicate that bidders must respond to all bid factors associated with sourcing events.

Allow Edit of Posted Bids

Select to enable bidders to edit their posted bids for RFx and RFI events. Bidders cannot edit their posted bids on auction events.

Score RFI Event

Select to indicate that you want the system to calculate a score for RFI responses.

Display Bid Factor Weightings

Select to display to bidders the weightings associated with bid factors for RFx and RFI events. Bid factor weightings are always displayed to bidders on auction events.

Allow Line Groups

Select to allow line groups in events.

Allow Constraints

Select to allow constraints in events.

Allow Split Analysis Review

Select this check box to enable split analysis review functionality, which can be used for event creation or analysis collaboration. If this check box is not selected, split analysis review is not available for events.

Allow Consolidated Bidder Attachment Download

Select this check box to display the Download Bidder Attachment option in the Go To drop-down list on the Analyze Events page.

Allow Price Breaks

Select to allow price breaks in events.

Allow Price Components

Select to allow price components in request for quote events.

Allow Cost Contribution

Select to allow cost contribution for auction events.

Notify Bidders On Posting

Select an option to send an e-mail notification at a preferred time after an event is posted.

• On Preview Date: Select this option to send a notification on the preview date as set in the Event Summary Page.

  When an event is posted, the event rows whose preview date is at a later date are sent to Stage. When the preview date is reached, a batch program retrieves the event rows from Stage and sends the notification to the bidders or suppliers on the preview date.

• Immediate: Select this option to send a notification immediately when an event is posted.

External PO Integration (external purchase order integration)

Select to enable awarded events to be published to external purchasing systems. Values are:

• EnterpriseOne Integration

• No External Integration

• PeopleSoft 8.4 Integration

The system automatically publishes the purchase order when you click the Post Award button on the Award Details page. With this selected, you can't award buy events to PeopleSoft Purchasing.

Integration Node

This field appears when you select an external PO integration. Select the integration node for the external PO integration. All events created under the business unit are posted to the same external system.

Allow Event Reminder Notification

Select this check box at the business unit level to display the Event Reminder Notification Options. Based on the specified configuration settings, email notifications are sent to suppliers or bidders as the end dates of the events approach.

You can modify the configuration settings on the Event Reminder Notification page while creating events.

For more information, see Event Reminder Notification Page.

Day(s) Prior to Event End Date

Enter the number of days prior to an event end date. Based on the dates entered, the Bidding Opportunities tile displays the total count of events with the closest end dates.

For more information on Bidding Opportunities tile, see Bidding Opportunities Page.

Audience

Select the type of audience - Accepted, All, In Progress, and Not Started- to whom you want to send notifications.

Message Priority

Select the message priority as High and Normal as desired.

Notification to Event Creator X Day(s) Prior to Event End Date

Enter the number of days prior to an event end date, so that the event creator receives a notification X days before the event end date.

Allow send NOIA Notification

Select to send a communication to the bidders that they have been identified for awarding a PO or contract.

If you select this check box, all the related fields in this group box becomes available.

An email is necessary, and an NOIA report template must be populated to use the NOIA feature.

Notification to be Sent

Select an option to choose bidders for sending the NOIA notification. This setting can be overridden on the Event settings and Option page.

NOIA Report Template

Select a NOIA report template. This adds a NOIA report template to the BI report. The NOIA report template of type RTF will then be used to generate a PDF which will be attached to the NOIA email Notification and sent to bidders identified for the award.

This setting can be overridden on the Event Settings and Options Page.

Standard Email Template

Select a Standard Email Template to notify bidders on an email. The template specified at the business unit level will be used as the standard email template for that business unit and it cannot be overridden or changed in the transaction.

NOIA Opening and Closing Text

Select this link to default opening and closing texts on the RTF report. This uses standard comments entered in the Standard Comments Page

Award Only after Notice End Date

Select this check box to prevent a user from posting an award to PO or Contract before the notice period has ended.

This setting can be overridden on the Event Settings and Options Page.