Changing Bill Status

The Invoice Status Change process (BIIVCSTS) enables you to change the status of multiple bills at once. For example, you can change a large group of bills to RDY (ready) status for invoicing, or place an entire group of bills on hold.

Two methods are available for changing bill status:

  • Change the status of a large number of bills at once using the Status Change page.

  • Change the status of a limited number of bills, one at a time, using the bill entry pages.

Note: If you define the status change range selection to include bills of a specific copy group ID, the status change affects only selected bills (which you indicate by selecting the Select check box on the Define Copy Group Detail 1 page) in the corresponding copy group.

If you define the range selection with a copy group ID, select a copy group that was updated using the Replace Template option. After copy completion, the template invoice IDs are new invoice IDs resulting from the copy.

The Status Change SQR program (BIIVCSTS) induces the batch program to cancel any pending invoice approval if any bills are canceled (status changed to Canceled).

Page Name

Definition Name

Usage

Status Change Page

RUN_BI_STSCHG

Change the status of a large number of bills at the same time.

Standard Billing - Header - Info 1 Page

BI_HDR

Change the bill status of each bill, saving each time.

Create Consolidated Header - Header Page

BI_CONS_HDR

Change the status of a limited number of consolidated bills.

Use the Status Change page (RUN_BI_STSCHG) to change the status of a large number of bills at the same time.

Navigation:

Billing > Maintain Bills > Change Status of Bills > Status Change

Field or Control

Description

From Status

Select the status of the bills that you want to change. Select any combination of bills in New, Hold, Pending, Ready, or Canceled status.

To Status

Select a new bill status of Hold, New Bill, Ready Bill, or Pending.

Include Consolidation Group

Select to include all consolidation headers that fall within the range selection, along with any attached bills, in the status change process. If you do not select this check box, the process processes only nonconsolidated bills.

Use the Standard Billing - Header - Info 1 (standard billing - header - information 1) page (BI_HDR) to change the bill status of each bill, saving each time.

Navigation:

Billing > Maintain Bills > Standard Billing > Header - Info 1

Change the bill status of each bill, saving each time. Use the Create Consolidated Header - Header page to change the status of a limited number of consolidated bills.