Running the Update Participants Process

The Update Participants process (ESPP_PARTIC) enrolls participants into a stock offering and purchase period, and assigns a grant date. The system checks the benefit plan and participant enrollment rule defined on the Stock Purchase Plan Rules - General page to determine appropriate participants. If the enrollment rule is:

  • O (next offering): The system finds the first offering which has not begun, with an offering begin date that is greater than or equal to the coverage begin date of the participant from the Savings Plan Table.

  • P (next purchase period): The system finds the next purchase period which has not begun, regardless of the offering period, with a purchase begin date that is greater than or equal to the coverage begin date.

  • C (enroll in current): The system finds the first available grant date that is greater than or equal to the coverage begin date.

  • User defined: The system skips all processes. You must manually enter, import the participants, or modify this process.

For anyone who does not have a participation record, the system checks the employee' status at the time of processing. Participants who have terminated or elected to withdraw (waive) from the plan, are removed from the current enrollment.

To run the Update Participants process:

  1. Set up stock purchase plan rules using the Stock Purchase Plan Rules - General Page.

  2. Have the benefits administrator enroll participants.

  3. Set up the purchase ID using the Stock Purchase - General Page and the offering ID using the Offering/Purchase Periods - Offering Period Page.

  4. Run the Update Participants process using the Process Stock Purchase Page.

    Select the Update Participants check box.

  5. View enrollment records and make manual adjustments using the Review Purchase Participation Page.