Understanding Purchase Administration

Before you administer participant purchases:

• Make sure that your system administrator sets up the currency related General Option Tables. Specific steps the system administrator should take are:

  • Define the market rate index.

  • Define the rate type.

  • Define the exchange rates.

  • Define the rate definitions.

• Run the Update Participants and Gather Contributions processes.

Stock purchase process consists of several separate steps that you perform in the following order:

1. Update participants as described in the topic Running the Update Participants Process

2. Gather contributions as described in the topic Understanding Participant Contribution Administration

3. Convert currencies as described in the topic Running the Convert Currencies Process

4. Calculate prices as described in the topic Running the Calculate Prices Process

5. Purchase stock as described in the topic Running the Purchase Stock Process

6. Confirm purchase as described in the topic Running the Confirm Purchase Process

You can run the Calculate Prices process at any time, but you must run it before the Purchase Stock process. To correct errors in a confirmed run, you must run the Unconfirm Purchase process, make your corrections, then run the Confirm Purchase process again.

Stock Administration delivers a number of reports that enable you to view detailed and summary information on stock purchase activity:

• Plan Summary (STES001)

• Purchase Receipts (STES010)

• Refund/Carry Forward (STES006)

• Grant Value Limit Detail (STES015)

• Transfer Agent Instructions (STES008)

• Broker Deposits (STES009)

• Disposition Receipts (STES013)

• Disposition Survey (STES0011)

• Options Shares Granted (STOP002)