Understanding Refunding Setup

Note: If you implement Campus Solutions and a separate instance of PeopleSoft Human Capital Management/Payroll, you cannot use refunding through payroll.

For information on managing processes that require data from both applications, see Campus Solutions‐HCM / Payroll Integration: Student Financials Impacts on My Oracle Support (ID 1464024.1).

To process refunds, first create refund item types. An item type defines how the item is applied to a student or corporate account within Student Financials. Use the SF Item Type component to define refund item types.

Prerequisites for AP Refunding

If you use the accounts payable (AP) method to create and distribute refunds, your accounts payable department must set up their system to recognize students and corporations as vendors to distribute refunds to them by direct deposit or check.

You must also define an AP refunding option on the SF Installation page.

If you select the Use Single Payment Voucher option on the SF Installation page, to distribute refunds by direct deposit, you must also:

  • Associate event IDs on the SF Installation page for bank accounts and direct deposit distributions, and on the SF Business Unit - Refund Setup page for refunding, if you want to send notifications using the 3C engine.

  • Complete the setup on the SF Institution Set - General Options page to enable the creation and maintenance of bank accounts and direct deposit distributions using Self Service.

  • Complete the setup on the SF Institution Set - Business Units page to allow for a service impact for the Manage My Bank Accounts feature (optional).

Note: To set up AP Refunding, see Addendum: Direct Deposit Through AP Refundingin My Oracle Support (ID 1982664.1).

Make sure you verify and complete other Student Financials setup requirements for creating direct deposit refunds through AP.

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