(USF) Referring Delinquent Items to the DMS

To refer delinquent items to the Debt Management Service (DMS):

• Select items for referral to the DMS.

• Create a DMS referral file.

• Create a debt adjustment file.

• Process DMS receipts.

The Debt Collection Improvement Act (DCIA) requires that any non-tax debt or claim owed to the United States that has been delinquent for a period of 180 days be turned over to the DMS of the U.S. Department of Treasury for appropriate action. This is known as cross-servicing. Debts less than 180 days delinquent can be voluntarily submitted to private collection agencies and agency Debt Collection Centers (DCCs). These are referred to as pass-through debts.

Using the PeopleSoft Receivables Delinquent Accounts feature, you can:

• Enter DMS information for individual items on the DMS Information page.

• Select items for referral.

• Run the DMS Referral Application Engine process (AR_DMSREFRRL) to create the electronic flat file for submission to the DMS.

• Run the DMS Adjustment Application Engine process (AR_DMSADJST) to create an electronic flat file containing adjustments and corrections to previously referred debt for submission to the DMS.

• Run the DMS Process Receipts Application Engine process (AR_DMSRECEIP) to process any inbound files from the DMS containing collections or adjustments against the previously referred debt.

You can verify that each process runs successfully by viewing the log files for errors.

Before creating debt referral files:

1. Enable DMS processing by selecting the DMS Interface check box on the Installation Options - Receivables page.

2. Enter business unit-level DMS data on the DMS Information page.

3. Enter customer DMS information in the DMS Customer 1, DMS Customer 2, and DMS Customer 3 pages.

Use the Select Referral Items page (DMS_CONTROL) to select items to be referred to the DMS.

Navigation:

Accounts Receivable > Customer Accounts > Delinquent Accounts > Select Referral Items > Select Referral Items

This example illustrates the fields and controls on the Select Referral Items page. You can find definitions for the fields and controls later on this page.

Select a business unit and referral type. The system processes one file for each business unit and referral type combination.

The page displays delinquent items for referral.

Use the Create Referral File page (DMS_REFERRAL) to create a file of referred debt for submission to the DMS.

Navigation:

Accounts Receivable > Customer Accounts > Delinquent Accounts > Create Referral File > Create Referral File

Select the business unit for which you want to create the referral file, the referral type that you want to process (Cross-Servicing or Passthrough), and enter the file path and name for the destination file.

Run the DMS Referral process to create the referral file for the DMS.

Use the Create Adjustment File page (RUN_DMS_ADJST) to create a file of subsequent collections and adjustments of previously referred debt.

Navigation:

Accounts Receivable > Customer Accounts > Delinquent Accounts > Create Adjustment File > Create Adjustment File

Select the business unit and enter the destination file path and name.

Run the DMS Adjustment process. This process generates a file of subsequent adjustments or collections for debt that was previously referred to the DMS.

Use the Process Receipts page (RUN_DMS_RECEIPT) to process an inbound file of collections or adjustments against previously referred debt.

Navigation:

Accounts Receivable > Customer Accounts > Delinquent Accounts > Process Receipts > Process Receipts

Run the DMS Process Receipts process to insert delinquent account data from the DMS into the Pending Item PS_PENDING_ITEM table using the DMS Inbound process.