Understanding Accounting for Distributions
This topic discusses:
Accounting rules.
The Process Project Accounting process.
The Journal Generator process.
The Accounting Rules component (PSA_ACCT_SETUP) is used to define accounting entries for distributions that are created by the Funds Distribution process. Accounting entries record the movement of a charge from the ChartField combination to which the source transaction (such as a voucher) was originally recorded to the ChartField combinations that are specified on the target distribution rows.
Create an accounting rule for each analysis type that is defined on the Funds Distribution - Target page, excluding analysis types that have the same ChartField combination as the original source transaction. Also, define an accounting rule for the reversal analysis type (FDR) if reversals are selected on any distribution row.
For more information about accounting rules:
See Accounting Rules.
See Defining Accounting Rules.
Example of Accounting Rule Setup
This example illustrates how accounting rules are used to generate accounting entries.
This table lists the ChartFields for a voucher that is processed in accounts payable for 100 USD and sent to Project Costing:
|
Analysis Type |
Fund |
Account |
Project |
Activity |
Amount |
|---|---|---|---|---|---|
|
ACT |
Fed |
600000 |
A |
Design |
100 |
This table lists the target rows that are created for the voucher in PROJ_RESOURCE during the Funds Distribution process:
|
Analysis Type |
Fund |
Account |
Project |
Activity |
Amount |
Comment |
|---|---|---|---|---|---|---|
|
FDF |
Fed |
600000 |
A |
Design |
70 |
|
|
FDS |
State |
600000 |
A |
Design |
20 |
|
|
FDL |
Local |
600000 |
A |
Design |
10 |
|
|
FDR |
Fed |
600000 |
A |
Design |
-20 |
This amount reverses the amount of the FDS row from the Fed Fund ChartField. |
|
FDR |
Fed |
600000 |
A |
Design |
-10 |
This amount reverses the amount of the FDL row from the Fed Fund ChartField. |
This table illustrates how the accounting rule selection criteria for the state fund target distribution row (FDS) should be set up to generate accounting entries:
|
Analysis Type |
Project |
Activity |
Source Type |
Category |
Subcategory |
|---|---|---|---|---|---|
|
FDS |
% |
% |
% |
% |
% |
This table illustrates how the accounting rule entry values for the state fund target distribution row (FDS) should be set up to generate accounting entries:
|
DR/CR |
Account Type |
Fund |
Account |
All GL ChartFields |
Project |
|---|---|---|---|---|---|
|
Debit |
Exp |
% |
% |
% |
Source |
|
Credit |
Cash |
% |
100000 |
% |
Source |
This table illustrates how the accounting rule selection criteria for the local fund target distribution row (FDL) should be set up to generate accounting entries:
|
Analysis Type |
Project |
Activity |
Source Type |
Category |
Subcategory |
|---|---|---|---|---|---|
|
FDL |
% |
% |
% |
% |
% |
This table illustrates how the accounting rule entry values for the local fund target distribution row (FDL) should be set up to generate accounting entries:
|
DR/CR |
Account Type |
Fund |
Account |
All GL ChartFields |
Project |
|---|---|---|---|---|---|
|
Debit |
Exp |
% |
% |
% |
Source |
|
Credit |
Cash |
% |
100000 |
% |
Source |
This table illustrates how the accounting rule selection criteria for the reversal target distribution rows (FDR) should be set up to generate accounting entries:
|
Analysis Type |
Project |
Activity |
Source Type |
Category |
Subcategory |
|---|---|---|---|---|---|
|
FDR |
% |
% |
% |
% |
% |
This table illustrates how the accounting rule entry values for the reversal target distribution rows (FDR) should be set up to generate accounting entries:
|
DR/CR |
Account Type |
Fund |
Account |
All GL ChartFields |
Project |
|---|---|---|---|---|---|
|
Debit |
Cash |
% |
100000 |
% |
Source |
|
Credit |
Exp |
% |
% |
% |
Source |
To process the accounting rule that is defined for each analysis type, run the Process Project Accounting process. To ensure that the correct accounting rule is processed, verify that each analysis type for which an accounting rule exists is included in the accounting costs analysis group (PSCST).
For more information about the Process Project Accounting process:
Use the CAPCCOST accounting entry definition to create journals from the project transactions that are created by the Funds Distribution process. This accounting entry definition selects only accounting entries that contain an analysis type that is included in the PSCST analysis group.