Entering Bill Line Information

Page Name	Definition Name	Usage
Standard Billing - Line - Info 1 Page	BI_LINE	Enter bill line general data.
Standard Billing - Line - Info 2 Page	BI_LINE2	Enter additional bill line general data.
Standard Billing - Line - Tax Info Page	BI_LINE_TAX	Enter tax-exempt information and data necessary for calculating taxes.
Ship-to Override Page	BI_LINE_SHPTO_OVER	Override the ship-to location.
Standard Billing - Line - VAT Info Page	BI_LINE_VAT	Access and review bill line VAT information.
Standard Billing - Acctg - Rev Distribution Page	BI_LINE_DST	Enter bill line accounting information.
Standard Billing - Acctg - Deferred Page	BI_LINE_DFR	Enter information that is necessary to send the bill line accounting data to the general ledger system.
Standard Billing - Acctg - AR Offset Page	BI_LINE_AR	Enter bill line receivables offset information; specify different receivables accounts for each line.
Standard Billing - Acctg - Statistical Info Page	BI_LINE_DST_STA	Enter statistical data by way of a statistical account.
Standard Billing - Acctg - Contract Asset Page	BI_LINE_	Edit bill line unbilled receivables ChartFields.
Standard Billing - Acctg - InterUnit Exp/Inv Page	BI_LINE_IU_EXP	Edit bill line interunit expense and inventory ChartFields.
Standard Billing - Acctg - InterUnit Payables Page	BI_LINE_IU_PAY	Edit internit payables ChartField information.
Standard Billing - Disc/Surcharge Page	BI_LINE_DS	Enter any discount and surcharge information for any bill line. List any combination of discounts and surcharges as appropriate.
Disc/Surcharge Distribution Page	BI_LINE_DS_DTL	Enter the full ChartField accounts for a discount or surcharge.
Disc/Surcharge Deferred Page	BI_LINE_DS_DFR	Enter ChartFields for a deferred discount or surcharge information.
Standard Billing - Line - Note Page	BI_LINE_NOTE	Enter and review bill line notes information.
Review Billing Information - Details - Line List Page	BI_LINE_INQ	Review general bill information at the line level in the specified currency perspective.
Review Billing Information - Details - Line - Info 2	BI_LINE2_INQ	Review additional general bill information at the line level in the specified currency perspective.
Review Billing Information - Details - Line - Tax Info	BI_LINE_TAX_INQ	Review bill tax information at the line level in the specified currency perspective when using the delivered tax solution in PeopleSoft Billing.
Review Billing Information - Details - Line - VAT Info	BI_LINE_VAT_INQ	Review bill VAT information at the line level in the specified currency perspective.
Review Billing Information - Details - Acctg - Rev Distribution	BI_LINE_DST_INQ	Review bill accounting information at the line level in the specified currency perspective.
Review Billing Information - Details - Acctg - Deferred	BI_LINE_DFR_INQ	Review deferred bill account information at the line level in the specified currency perspective.
Review Billing Information - Details - Acctg - AR Offset	BI_LINE_AR_INQ	Review bill receivables offset information at the line level in the specified currency perspective.
Review Billing Information - Details - Acctg - Contract Asset	BI_LINE__INQ	Review unbilled receivables ChartFields at the line level in the specified currency perspective.
Review Billing Information - Details - Acctg - InterUnit Exp/Inv	BI_LINE_IUE_INQ	Review bill expenses and inventory information at the line level in the specified currency perspective.
Review Billing Information - Details - Discount/Surcharge	BI_LINE_DS_INQ	Review discount and surcharge information in the specified currency perspective.
Review Billing Information - Details - Acctg - InterUnit Payable Info	BI_LINE_IUP_INQ	Review InterUnit payables information in the specified currency perspective.
Review Billing Information - Details - Acctg - Statistical Info	BI_LINE_STA_INQ	Review statistical information in the specified currency perspective.
Review Billing Information - Details - Line - Note	BI_LINE_NOTE_INQ	Review bill note information at the line level in the specified currency perspective. Bill line notes are notes that are associated with a particular line. When the invoice prints, these notes can appear either before the bill line, after the bill line, or as a footnote. When they are footnotes, the notes can appear before or after the bill totals.
Review Billing Information - Details - Line List	BI_LINE_LIST_INQ	Review bill line details.
Review Billing Information - Disc/Surcharge Distribution	BI_LINE_DSDT_INQ	Review the full ChartField accounts for a discount or surcharge.
Review Billing Information - Disc/Surcharge Deferred	BI_LINE_DSDF_INQ	Review ChartFields for a deferred discount or surcharge information.

Use the Standard Billing - Line - Info 1 page (BI_LINE) to enter bill line general data.

Navigation:

Billing > Maintain Bills > Standard Billing > Line - Info 1

Field or Control	Description
Identifier Look Up Date	The lookup date is used in Bill Entry for effective date prompting on charges, discounts, and surcharges. The lookup date is initialized to the invoice date if invoice date is populated and the option to use Invoice Date as look up date is set in Billing Installation. If this option is not selected or the invoice date is not populated, the Identifier Look Up Date is initialized to the current date. This date is used for prompting in the current entry session only and is not stored. Note: Identifier Look Up Date is available only if the option to allow the display and override of the lookup date is selected on the Installation Options - Billing - General Options page.
Qty (quantity), UOM (unit of measure), Unit Price, and Gross Extended Price	Enter line-specific values. You must enter or verify these for each bill line. The system automatically computes the gross extended amount when you enter a unit price, and the system computes the unit price when you enter a gross extended price.
Less Discount, Plus Surcharge, and Net Extended Amount	Displays information that refers to this bill line only.
VAT Amount and Tax Amount	Tax amounts on the bill line are broken down into a VAT amount and a sales and use tax amount. The system tracks these amounts separately. Although both a VAT code and a sales and use tax code can appear on the same bill line, that is unlikely.
	The Line VAT Alert warning appears if you modify VAT drivers after you applied VAT defaults for the associated bill line. Return to the Line - VAT Info page to review the VAT determinants and VAT defaults for the affected bill line and to ensure that these values remain accurate.
	If you are in a VAT environment, the Go To Bill Line VAT Info Page button is enabled. Click it to access the Standard Billing - Line - VAT Info page to view line VAT defaults.
Error Status	Displays the third-party tax provider error code and its description if you are using a third-party tax provider and a tax calculation error occurs.
Line Type	(Required) By default displays the type based on the identifier that you enter in the Identifier field and the table from which it came. The different line types enable you to categorize the bill lines. Translate values are BRT (billing retainage, which comes from PeopleSoft Project Costing), ADV (advanced billing), REV (standard chargeable revenue lines), DISC, (discount lines), SUR (surcharge lines), FRGT (freight), and RSTK (restock). The translate values FRGT and RSTK are used primarily with PeopleSoft Order Management. Even if PeopleSoft Order Management is not installed, you can use these values to define the surcharge line.
Accumulate	Select to enable the accumulations feature. Accumulated balances enable you to define and run balances for any set of essential combinations in PeopleSoft Billing. If you define the line item amount or quantity field for which you want to track cumulative balances on the Accumulation Description page, select this check box. If you update an existing bill line whose item amount or quantity field has been defined on the Accumulation Description page as one for which you track cumulative balances, the check box is selected by default. If you do not want to include this bill line amount or quantity in the cumulative balance for this line item, deselect this check box.
From Date and Through Date	If applicable, enter the dates that are associated with this bill.
Tax Code, Tax Exempt, and Exempt Certification Number	Enter a code that has been predefined on the Tax Code page if you are using the PeopleSoft Billing delivered tax solution and not a third-party tax provider. The tax code you enter for the bill lines determines the tax rate to calculate for each line. Tax is applied to each line separately, rather than applied to a subtotal of the bill, which enables you to establish different tax rates for each bill line. If a bill line is tax-exempt, select Tax Exempt and enter the exempt certification number instead of a tax code.
Tax Timing	Indicates whether a PeopleSoft Contracts bill line is taxed. PeopleSoft Contracts bills can be taxed upon generation or upon service. When a bill is taxed upon service, the system taxes only the service bill; the system does not apply tax to the initial bill or any utilization bills. This field appears on the Standard Billing - Line Info 1 page only when PeopleSoft Contracts populates this field with a value S (taxes on services rendered). The system does not calculate taxes or VAT for the bill line when this field has the value S. When the tax timing field is blank, the system applies normal tax or VAT calculations to the bill line.

Note: If all bill lines do not appear within the Bill Line group box, use the chunking buttons to view more bill lines.

Use the Standard Billing - Line - Info 2 page (BI_LINE2) to enter additional bill line general data.

Navigation:

Billing > Maintain Bills > Standard Billing > Line - Info 2

Field or Control	Description
Purchase Order and Contract No. (contract number)	If applicable, enter values in these fields and enter the corresponding line values.
Contract Date and Type	If applicable, enter the values that are associated with the bill line.
SubCustomer 1	If applicable, enter a value in this field the SubCustomer 2 field, and the Revenue Recognition Basis field. Enter new information or override the defaults for this information.
Use Effective Dated Price on Recurring Bills	Select if this is a recurring bill or a recurring bill template, and you want the price of this bill line to display the default prices, discounts, and surcharges effective as of the invoice date.
System Source	Displays the system where the bill originated.
Entry Event	Define the default entry event code for each bill line. Valid options include only those values that are identified with the Receivables Update process (ARUPDATE). This field appears for each bill line only if entry events are defined as Required or Optional in the Billing field on the Installation Options - Entry Event page. The code that you select overrides the values that you set at the business unit, bill type, and bill header levels.
AR Level (accounts receivable level)	Indicates the level at which PeopleSoft Billing passes open items to the receivables system.
AR Option (accounts receivable option)	Indicates the level of detail that passes to the PeopleSoft Receivables offset accounting entries. If it is Use Header for Distribution, the system creates receivables offset entry at the header level (one entry per invoice). If it is Use Line for Distribution, the system creates the receivables offset entry at the line level (one entry per bill line). This value is defined system-wide either by business unit or by bill type. When you enter a bill, the system derives this value from the table setup.
GL Level (general ledger level)	Displays the application that you use to pass accounting entries to the general ledger system: PeopleSoft Billing, PeopleSoft Receivables, or none. This value is defined system-wide either by business unit or by bill type. When you enter a bill, the system derives this value from the table setup.
Interunit AP Level (accounts payable level)	Indicates the level at which PeopleSoft Billing passes vouchers to the Payables system.

Use the Standard Billing - Line - Tax Info page (BI_LINE_TAX) to enter tax-exempt information and data necessary for calculating taxes.

Navigation:

Billing > Maintain Bills > Standard Billing > Line - Tax Info

Field or Control	Description
Certificate	You must enter a certificate number on all lines that are marked as exempt. Predefine certificate numbers for every customer in the Customer component on the General Information - Tax Exempt Certificate Info page before entering invoices that use the certificate. Select from the valid certificates that are defined in PeopleSoft, or enter a valid, effective certificate that is not defined in PeopleSoft. If you are using a third-party tax provider, PeopleSoft Billing passes this number to the tax provider, where the entire line amount is exempt from any tax calculations. The system uses this number in the tax provider register and audit file for reporting.
Customer Group	Enter the customer group code used for tax purposes.
Department	Identifies a department within an organization. Defaults from the Billing business unit.
Division	Identifies a division within an organization. Defaults from the Billing business unit.
Error Desc (error description)	If a tax calculation error occurs during third-party tax provider calculations, the returned error codes and messages appear in this field. Refer to the third-party tax provider documentation for an explanation of these errors. For transactions that are processed by Taxware, the error codes are returned in this order: General completion code. State completion code. County completion code. City completion code. District completion code. Secondary state completion code. Secondary county completion code. Secondary city completion code. For example, in an error description of 0095, 0099,0001, the first error code is a general return code, the second is a state completion code, and the third is a county completion code.
Group With Line	Enter an arbitrary code to group bill lines for tax treatment. All lines that should be treated together must use the same group code. Group lines when the taxability of one line item is linked to the taxability of another line item. For example, the taxability of travel expenses in some jurisdictions is dependent upon the taxability of the service for which the travel expenses were incurred.
Include VAT (include value-added tax)	A value of Y (yes) indicates that the VAT amount is subject to sales and use taxes. The system adds the VAT amount to the net-extended amount before calculating sales and use taxes.
Job Number	The system passes this value to the third-party tax application to determine tax exceptions only.
Ord Accept (order acceptance address)	The place of business where you accepted a purchaser's offer to buy or the place where you became contractually obligated to make the sale. This value defaults from the order acceptance location that is associated with the Billing business unit. Third-party tax providers use this field to determine tax jurisdiction. If you have not provided an order acceptance address, the third-party tax provider assumes the address is the same as the Ship From address.
Order Origin	The place of business where you receive a purchaser's offer to buy. The value appears automatically from the order origin location that is associated with the PeopleSoft Billing business unit. This field is used for jurisdiction determination. If you have not provided an order origin address, the third-party tax provider uses the order acceptance address as the order origin address.
Perform Loc (service performed location)	Billing passes the address information of the ship-to-location as the service performed location.
Use Tax Basis	Displays the basis of use tax due from seller for free goods. This field will be displayed only if the Calc Use Tax on Free Goods field is selected on the Billing Business Unit page. The use tax basis will be entered in Bill currency. When the bill currency and base currency are different, the use tax basis amount will be converted into the base currency by tax calculation processing in Billing.
Use Tax Amount	Displays the use tax amount due from seller.
Ship To	The system retrieves the ship-to address from: Address Override on the Standard Billing - Line - Tax Info page. This page contains a ship-to override address that takes precedence over the ship-to customer's address. To access this address, click Override and complete the appropriate address information. You must provide at least a valid state and postal code combination. The Override button appears only if you selected to use a third-party tax provider on the Billing Definition - Business Unit 2 page. Ship-To Customer on the Standard Billing Line - Tax Info page. This page also contains the ship-to customer and ship-to location that make up the address. These fields initially display defaults from the Ship-To Customer field and the Ship-To Loc (location) field on the Standard Billing - Header - Order Info page, but you can override the default for each bill line. If you have not entered anything on the header page and do not enter a ship-to customer and location, the third-party tax provider is not able to calculate taxes for this line. Note: The ship-to customer and location values are required, even if you provide a ship-to address override.
Ship-To Loc (ship-to location)	The customer location to which the goods will be shipped, or where the service was performed.
Ship From	Enter the ship-from location for the bill line. If you do not provide a value, the third-party tax provider uses the ship-to address as the ship-from address.
Store Loc (store location)	The system passes this value to the tax application as either the store code or the business location code.
Tax Customer	Enter the customer name to be passed to the third-party tax provider for exemption processing. If you leave this field blank, the system sends the ship-to customer to the third-party tax provider.
Tax Date	The tax date is the date on which tax should be calculated. Document and tax date will generally be the same. However, for an invoice whose lines have different ship dates, the system uses the ship date as the tax date. When you leave the tax date, it defaults from the document date.
Tax Detail	After you have calculated taxes, this scroll area displays the different applicable tax authorities, along with the percentage and amount of tax. If using PeopleSoft tax calculations, the tax authorities are associated with the tax code that is entered on the bill line. If using third-party tax providers, the tax authorities are: ST: Represents state tax. CTY: Represents city tax. CNY: Represents county tax. DST: Represents district tax. SCN: Secondary county tax. SCI: Secondary city tax. SDI: Secondary district tax. GST: Represents Canadian goods and services tax. PST: Represents Canadian provincial sales tax. OTH: Other. For Vertex O Series and Taxware Enterprise, the system also displays the Tax Jurisdiction Name and Max Tax indicator. If Max Tax is applied, the indicator will have a value of Y. Otherwise, it will have a value of N.
Tax Exempt	Select when entering invoice lines that are exempt from taxes.
Tax Group	The system passes this value to Vertex as the product category, or to Taxware as the product code. You can set a default value from the charge code ID.
Trans Type (transaction type)	Select None, Lease, Purchase, Return, Rental, Sale, or Service. You can set a default value from the charge code ID. The system passes this value to the third-party tax provider for tax calculation.
Sub Type	Select from the valid transaction subtypes. You can set a default value from the charge code ID.
Tax User Area	The system passes this value to the tax application for reference purposes only.
Title Pass (title passage)	Select the point of title passage. Select Seller, Buyer, or Destination. The system passes this value to the tax application for jurisdiction determination.
Use Loc (use location)	The location where the goods are to be used. Billing passes the address information of the ship-to-location as the use location.

Note: Refer to the third-party tax provider documentation for more information about specific third-party tax provider terms and values.

The tax solution that you select for the Billing business unit determines which fields appear on the Line - Tax Info page:

Field	Vertex Q Series	Vertex O Series	Taxware Sales and Use Tax	Taxware Enterprise	None
Bill Line fields
Certificate	Yes	Yes	Yes	Yes	Yes
Customer Group	Yes	Yes	No	No	No
Department	No	Yes	No	No	No
Division	Yes	Yes	Yes	No	No
Exempt Reason	No	No	Yes	No	No
Group With Line	No	No	No	Yes	No
Include VAT	No	No	No	No	Yes
Job Number	No	No	Yes	No	No
Ord Accept	Yes	Yes	Yes	Yes	No
Order Origin	No	No	Yes	Yes	No
Perform Loc	No	No	No	Yes	No
Ship From	Yes	Yes	Yes	Yes	No
Ship To	Yes	Yes	Yes	Yes	Yes
Ship-To Loc	Yes	Yes	Yes	Yes	Yes
Store Loc	Yes	Yes	Yes	No	No
Tax Customer	Yes	Yes	Yes	Yes	No
Tax Date	Yes	Yes	Yes	Yes	No
Tax Exempt	Yes	Yes	Yes	Yes	Yes
Tax Group	Yes	Yes	Yes	Yes	No
Tax User Area	Yes	No	No	No	No
Title Pass (title passage)	No	No	Yes	No	No
Transaction Type	Yes	Yes	Yes	Yes	No
Transaction Subtype	Yes	No	No	No	No
Use Loc	No	No	No	Yes	No
Tax Detail fields
Authority	Yes	Yes	Yes	Yes	Yes
Amount	Yes	Yes	Yes	Yes	Yes
Percent	Yes	Yes	Yes	Yes	Yes
MaxTax	No	Yes	No	Yes	No
Tax Juris Name	No	Yes	No	Yes	No
Use Tax Basis	Yes	Yes	Yes	Yes	No

Use the Ship-to Override page (BI_LINE_SHPTO_OVER) to override the ship-to location.

Navigation:

Click the Override button on the Standard Billing - Line - Tax Info page.

Enter an override address for the ship-to address for the current line. You must provide at least the postal code. When finished, click OK.

Use the Standard Billing - Line - VAT Info page (BI_LINE_VAT) to access and review bill line VAT information.

Navigation:

Billing > Maintain Bills > Standard Billing > Line - VAT Info

Field or Control	Description
	The Line VAT Alert warning appears adjacent to a bill line if you modify VAT drivers after you applied VAT defaults for the associated bill line. Review the VAT determinants and VAT defaults for the affected bill line to ensure that these values remain accurate.
Expand All Sections and Collapse All Sections	Click to expand or collapse all group boxes and display or hide all fields on this page.
Get VAT Defaults	Click to apply VAT defaults from the common VAT function. This button appears only if you have not previously applied VAT defaults for the associated bill line. Note: If you enter VAT bill lines and save the bill without going to the bill line VAT page, this button does not appear.

Physical Nature

The physical nature of a transaction indicates whether it is for a good or a service. For many countries, there is a requirement to report the sale and purchase of goods separately from services. The system retrieves the default value from the identifier value (charge code or product), or from the bill header.

Field or Control	Description
Change Physical Nature	Click to change the physical nature associated with the bill line, and to reset all VAT defaults on the line.

VAT Locations

The fields that appear in this group box depend on the physical nature that you select.

Field or Control	Description
Ship From Country	The system retrieves the default value from the ship-from business unit if available, or from the Billing business unit location when there is no ship-from business unit. Because a location code is required for all business units, this field always has an initial value. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment. Note: To save the bill in RDY status, this value must be the same as the ship-from country on the VAT bill header.
Ship From State	The system retrieves a default value from the Billing business unit location only when the ship-from country tracks VAT by province.
Ship To Country	The system retrieves a default value from the ship-to customer's address, or from the bill-to customer's ship-to address if the ship-to customer is not available. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment. Note: The Ship To Country field value on this page will default from the country of any ship-to address you enter on the Standard Billing - Line - Order Info page. Note: To save the bill in RDY status, this value must be the same as the ship-to country on the VAT bill header.
Ship To State	The system retrieves a default value from the ship-to customer location state only when the ship-to country tracks VAT by province.

The following additional fields appear if you define the physical nature as Service:

Field or Control	Description
Location Country	For services only. Displays the country of the business unit that is the source of the transaction. If the line is from PeopleSoft Order Management, the system uses the Order Management business unit location country. If the line is from PeopleSoft Inventory, the system uses the ship-from business unit location country. If the line is from PeopleSoft Contracts, the system uses the Contracts business unit location country. If the line is from PeopleSoft Asset Management, the system uses the Asset Management business unit location country. If none of these business units are available, or if the source of the transaction is not as listed above, then the system uses the Billing business unit location country.
Location State	For services only, displays the state of the business unit that is the source of the transaction. If the line is from PeopleSoft Order Management, the system uses the Order Management business unit location state. If the line is from PeopleSoft Inventory, the system uses the ship-from business unit location state. If the line is from PeopleSoft Contracts, the system uses the Contracts business unit location state. If the line is from PeopleSoft Asset Management, the system uses the Asset Management business unit location state. If none of these business units are available, or if the source of the transaction is not as listed above, then the system uses the Billing business unit location state. The system retrieves a default value for this field only when the location country tracks VAT by province.
Customer Location Country	For services only, displays the customer's (buyer) bill-to location country.
Customer Location State	For services only, displays the customer's (buyer) bill-to location state. The system retrieves a default value for this field only when the customer location country tracks VAT by province.
Service Performed Country	For services only. Depending on the services performed flag setting in the VAT defaulting hierarchy (for example, at the charge code or customer level), the system sets the value for this field as follows: If the services performed flag is the ship-from location, the system populates the service performed country with the ship-from business unit country. If there is no ship-from business unit, the system uses the billing business unit location country. If the services performed flag is the ship-to location, the system populates the service performed country with the ship-to customer location country. If the services performed flag is the location of the buyer, the system populates the service performed country with the customer's bill-to location country. If the services performed flag is the location of the supplier, the system populates the service performed country with the billing business unit location country.
Service Performed State	For services only. This field is defaulted only when the service performed country tracks VAT by province. Depending on the services performed flag setting in the VAT defaulting hierarchy (for example, at the charge code or customer level), the system sets the value for this field as follows: If the services performed flag is the ship-from location, the system populates the service performed state with the ship-from business unit state. If there is no ship-from business unit, the system uses the billing business unit location state. If the services performed flag is the ship-to location, the system populates the service performed state with the ship-to customer location state. If the services performed flag is the location of the buyer, the system populates the service performed state with the customer's bill-to location state. If the services performed flag is the location of the supplier, the system populates the service performed state with the billing business unit location state.

Defaults

Use this group box to view or update VAT defaults.

Field or Control	Description
Service Type	If the physical nature on the line is defined as Service, this field appears. The system retrieves the value from the service VAT treatment default, according to the VAT defaulting hierarchy. This value determines whether the VAT treatment is defaulted based on the ship-to and ship-from countries, or the buyer's and seller's countries.
Place of Supply Driver	If the physical nature on the line is defined as Service, this field appears. It is retrieved from the service VAT treatment default according to the VAT defaulting hierarchy. It is used in determining the default place of supply, which determines where VAT is liable.
Reporting Country	Displays the country for which this VAT will be reported. This determines many of the VAT defaults. Note: To save the bill in RDY status, this value must be the same as the reporting country on the VAT bill header.
Defaulting State	Displays the state that is provided as a default based on the VAT reporting country on the VAT header.
Customer Registration Country	Displays the registration country of the bill-to customer. Note: To save the bill in RDY status, this value must be the same as the customer registration country on the VAT bill header.
Place of Supply Country	Displays the country where the place of supply occurs. If the physical nature on the line is defined as Service, this field appears.
Reverse Charge Goods	Select this check box for the reverse charge to be applied to sales where specified goods are purchased by a VAT-registered business for business purposes.
Treatment	The system determines this value using a VAT defaulting algorithm. Options are: Deemed Service Export: Services that are provided in the supplier's country to a foreign buyer, where the supply of these services must be zero-rated (that is, the place of supply is the country in which the supplier is located and registered for VAT, but the customer is located in another country). Domestic Goods Sale: Sale of goods where the supplier and customer are located in the same country. Domestic Reverse Charge Sale: Sale of goods with reverse charge applied. EU Distance Sale: Sale of goods between European Union (EU) countries in which the supplier is registered in an EU country and the purchaser is not registered in an EU country. The VAT rate charged is the rate applicable in the supplier's country. EU Goods Sale: Sale of goods between European Union countries. EU Sale (Simplification): Used for a transaction between an intermediary and the purchaser in cases when there is a sale of goods between European Union countries involving three parties: the purchaser, an intermediary (bill-from) supplier, and the actual goods supplier. Each party is located in a different EU country and registered in his own country, and not in either of the other two countries. The only difference between this VAT treatment and that applied to normal EU sales is that the supplier is required to print a different message on the invoice referencing the statute that applies to triangulation, rather than the one that references the statute for normal EU sales. No VAT Processing: No VAT processing required. Out of Scope EU Services: EU services out of the scope of VAT. Outside of Scope: Outside the scope of VAT. Zero-rated EU Service: Sale of services within the European Union subject to zero-rated VAT. Zero-rated Goods Export: Export of goods subject to zero-rated VAT. Zero-rated Services Export: Export of services subject to zero-rated VAT. Within PeopleSoft detail VAT treatment values on the transaction lines are used for applying the precise defaults applicable to the transaction lines. The detail VAT treatment must belong to the VAT treatment group assigned on the bill header.
Applicability	Displays the VAT applicability. Options are: Taxable Exempt (not subject to VAT) Outside of Scope of VAT This value defaults from different levels in the VAT defaulting hierarchy.
VAT Code	Displays the VAT code that defines the rate at which VAT is calculated for this line. This value defaults from different levels in the VAT defaulting hierarchy.
Customer VAT Code	Displays the customer VAT code that defines the rate at which customer VAT is calculated.
Transaction Type	Displays the code that categorizes and classifies this transaction for VAT reporting and accounting. This value defaults from different levels in the VAT defaulting hierarchy.
Adjust Affected VAT Defaults	Click this button if you want the system to adjust the VAT Defaults on this page affected by changes you have made to this page. All changes you have made to VAT Defaults that affect other VAT Defaults will be retained.
	If you change the value of any VAT drivers, click the List of Fields to be Adjusted button to review which VAT defaults will be affected by the modification.
Levels	The system always sets this field to This Level Only.
Reset All VAT Defaults	Click this button if you want the system to reset all the VAT Defaults. All changes you have made to VAT Defaults will be lost.

Calculations

In this group box, the system displays the VAT calculation information for the associated bill line. You can review net extended amount, the percent that is used in the calculation, the calculated VAT amount, the VAT basis amount, the calculated customer VAT amount and the customer VAT basis amount. You can calculate VAT amounts in the Bill Summary component, or during the Pro Forma or Finalization processes (BIIVC000). If the bill has not had VAT amounts calculated, the VAT amount and the customer VAT amount on this page is zero, even if the VAT percentage is non-zero.

Intrastat

If both the source and destination business units are members of the European Union, the InterUnit transfers may require Intrastat reporting.

Field or Control	Description
Intrastat Transaction Flag	When selected, indicates that the bill line is applicable for Intrastat reporting. The system sets this value with the VAT defaulting process.
Nature of Transaction 1	Intrastat transactions are identified by the nature of transaction codes. All EU member states require the first digit for Intrastat reporting. In addition, several EU member states use a second digit to categorize transactions. Designate the first digit of the default codes that are used for Intrastat transactions that the system automatically compiles on the Nature of Transaction Codes - 1st Digit page.
Nature of Transaction 2	Intrastat transactions are identified by the nature of transaction codes. All EU member states require the first digit for Intrastat reporting. In addition, several EU member states use a second digit to categorize transactions. Designate the second digit of the default codes that are used for Intrastat transactions that the system automatically compiles on the Nature of Transaction Codes - 2nd Digit page.
Fiscal Regime	Determines the type of transaction that will be reported on the Intrastat report.

Use the Standard Billing - Acctg - Rev Distribution page (BI_LINE_DST) to enter bill line accounting information.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - Rev Distribution

You can have more than one account distribution line for each bill line. Information on this page is not required if you define the general ledger option as AR Creates GL Acct Entries or No GL Accounting Entries on the Installation Options - Billing - Integration Options page.

Field or Control	Description
Bill Line Distribution - Revenue	The ChartField values in this group box appear automatically based on the distribution code. If you leave the distribution Code field blank, you must enter the ChartFields here. Information on this page controls the revenue and inventory accounting entries that are created for the bill-from business unit's books.
Bill Line	The bottom of this group box displays the various totals for this line to provide an overall line status. This is particularly useful if you have distributed accounting information to several general ledger accounts.

Use the Standard Billing - Acct - Deferred page (BI_LINE_DFR) to enter information that is necessary to send the bill line accounting data to the general ledger system.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - Deferred

For each bill line, you can define multiple deferred account distribution lines. Accounting distribution information for contract liability is not required under the following circumstances:

If you have defined the GL Option as AR Creates GL Acct Entries or No GL Accounting Entries on the Installation Options - Billing - Integration Options page.
If you have not enabled contract liability accounting.
If you defined the revenue recognition basis on the Standard Billing - Line Info 2 page as Invoice Date or None.

Field or Control	Description
Contract Liability Distribution	The ChartField values in this group box appear automatically based on the distribution code. If you leave the Distribution Code field blank, you must enter the ChartFields here. Information on this page controls the revenue and inventory accounting entries that are created for the bill-from business unit's books.

Use the Standard Billing - Acctg - AR Offset page (BI_LINE_AR) to enter bill line receivables offset information; specify different receivables accounts for each line.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - AR Offset

For each bill line, you can have only one receivables offset line, which is valid only if you defined the accounts receivable option on the Installation Options - Billing - Integration Options page as Bill Line is AR Open Item. Otherwise, the information automatically appears from the header.

Field or Control	Description
AR Distribution (accounts receivable distribution)	The ChartField values in this group box appear automatically based on the distribution code. If you leave the distribution code blank, you must enter the ChartFields here. Information on this page controls the receivables offset accounting entries that are created for the bill-from general ledger business unit's books.

Note: ChartFields that are defined with inheritance options enabled on the ChartField Inheritance page are not available for entry.

Use the Standard Billing - Acctg - Statistical Info page (BI_LINE_DST_STA) to enter statistical data by way of a statistical account.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - Statistical Info

Field or Control	Description
Add	Click to add multiple bill lines. There is no distribution check to ensure the total of all accounting lines equals 100 percent on this page. The absence of a distribution check enables you to enter multiple types of statistical information, each bill line having different statistical accounts. Important! The Load GL process does not pass any entries to PeopleSoft General Ledger that are prorated into future periods. Statistical information that is associated with a contract liability bill is passed to PeopleSoft General Ledger with current period entries on a separate accounting entry line.
Bill Line Distribution - Statistical	Review or edit the value of each ChartField in this group box.

Field or Control

Description

Add

Click to add multiple bill lines. There is no distribution check to ensure the total of all accounting lines equals 100 percent on this page. The absence of a distribution check enables you to enter multiple types of statistical information, each bill line having different statistical accounts.

Important! The Load GL process does not pass any entries to PeopleSoft General Ledger that are prorated into future periods. Statistical information that is associated with a contract liability bill is passed to PeopleSoft General Ledger with current period entries on a separate accounting entry line.

Bill Line Distribution - Statistical

Review or edit the value of each ChartField in this group box.

Use the Standard Billing - Acctg - Contract Asset page (BI_LINE_) to edit bill line contract asset ChartFields.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - Contract Asset

Note: You cannot enter new values on this page unless the bill is an installment bill or is sourced from PeopleSoft Contracts or PeopleSoft Project Costing.

Field or Control	Description
Contract Asset Distribution (contract assets distribution)	The ChartField values in this group box appear automatically based on the distribution code. If you leave the distribution code blank, you must enter the ChartFields here. Information on this page controls the revenue and inventory accounting entries that are created for the bill-from business unit's books.
Bill Line	The bottom of this group box displays the various totals for this line to provide an overall line status. This is particularly useful if you have distributed accounting information to several general ledger accounts.

Use the Standard Billing - Acctg - InterUnit Exp/Inv page (BI_LINE_IU_EXP) to edit bill line interunit expense and inventory ChartFields.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - InterUnit Exp/Inv

Field or Control	Description
Bill Line Distribution I/U Expense (bill line distribution InterUnit expense)	The ChartField values in this group box appear automatically based on the Centralized Inter/IntraUnit Setup tables, depending on whether the bill is InterUnit, IntraUnit, InterEntity, or IntraEntity. Information on this page controls the expense and inventory accounting entries that are created for the bill-to PeopleSoft General Ledger business unit's books.

Use the Standard Billing - Acctg - InterUnit Payables page (BI_LINE_IU_PAY) to edit interunit payables ChartField information.

Navigation:

Billing > Maintain Bills > Standard Billing > Acctg - InterUnit Payables

Note: The system populate this page with field values only if you selected a bill-to business unit that is not designated to generate an accounts payable voucher. If you elected to generate an accounts payable voucher for the bill-to business unit, the InterUnit Payables Distribution group box indicates that PeopleSoft Payables generates the voucher and that distribution is defined in PeopleSoft Payables.

Field or Control	Description
InterUnit Payables Distribution	The ChartField values in this group box are based on the Centralized Inter/IntraUnit Setup tables, depending on whether the bill is InterUnit, IntraUnit, InterEntity, or IntraEntity. Information on this page controls the accounting entries that are created for the bill-to PeopleSoft General Ledger business unit's books.

Use the Standard Billing - Discount/Surcharge page (BI_LINE_DS) to enter any discount and surcharge information for any bill line.

List any combination of discounts and surcharges as appropriate.

Navigation:

Billing > Maintain Bills > Standard Billing > Disc/Surcharge

Field or Control	Description
Level	When you locate the bill line for which you want to enter discounts or surcharges, enter a level number. Each discount or surcharge must be applied in a particular order. All Level 1 discounts and surcharges are applied to the gross extended amount. Any Level 2 discounts and surcharges are applied to the gross extended amount less any Level 1 discounts or plus any Level 1 surcharges, and so forth. Assign the level accordingly. Multiple discounts and surcharges at the same level are calculated on the same extended amount. For example, you enter two different Level 2 discounts: a 10 percent new product discount and a five percent storewide discount. After Level 1 discounts and surcharges, the extended amount for this line totals USD 92.50. The two Level 2 discounts are USD 9.25 and USD 4.63. After these Level 2 discounts are applied, the new extended amount totals USD 78.62. Enter the information that is specific to either a discount or surcharge for the level that appears by selecting the appropriate option. Use the prompt table for identification to select a predefined discount or surcharge. The Description, Pct (percent), and Amt (amount) field values appear automatically from the Discount or Surcharge table. If the discount or surcharge that you select is a percentage type discount or surcharge, the system automatically calculates the value in the Amt field based on the extended amount for that line. You can also define and enter a new discount or surcharge for one-time only usage. In that case, there is no defaulting of values for the Description, Pct, or Amt field. If you enter a percent, the system calculates the amount.
Account	Displays the Account field associated with the distribution code for this discount or surcharge.
Disc/Surcharge Distribution (discount/surcharge distribution)	Click to access the Disc/Surcharge Distribution page, where you can enter ChartField information for a discount or surcharge.

Field or Control

Description

Level

When you locate the bill line for which you want to enter discounts or surcharges, enter a level number. Each discount or surcharge must be applied in a particular order. All Level 1 discounts and surcharges are applied to the gross extended amount. Any Level 2 discounts and surcharges are applied to the gross extended amount less any Level 1 discounts or plus any Level 1 surcharges, and so forth. Assign the level accordingly.

Multiple discounts and surcharges at the same level are calculated on the same extended amount. For example, you enter two different Level 2 discounts: a 10 percent new product discount and a five percent storewide discount. After Level 1 discounts and surcharges, the extended amount for this line totals USD 92.50. The two Level 2 discounts are USD 9.25 and USD 4.63. After these Level 2 discounts are applied, the new extended amount totals USD 78.62. Enter the information that is specific to either a discount or surcharge for the level that appears by selecting the appropriate option. Use the prompt table for identification to select a predefined discount or surcharge. The Description, Pct (percent), and Amt (amount) field values appear automatically from the Discount or Surcharge table. If the discount or surcharge that you select is a percentage type discount or surcharge, the system automatically calculates the value in the Amt field based on the extended amount for that line.

You can also define and enter a new discount or surcharge for one-time only usage. In that case, there is no defaulting of values for the Description, Pct, or Amt field. If you enter a percent, the system calculates the amount.

Account

Displays the Account field associated with the distribution code for this discount or surcharge.

Disc/Surcharge Distribution (discount/surcharge distribution)

Click to access the Disc/Surcharge Distribution page, where you can enter ChartField information for a discount or surcharge.

Use the Disc/Surcharge Distribution page (BI_LINE_DS_DTL) to enter the full ChartField accounts for a discount or surcharge.

Navigation:

Billing > Maintain Bills > Standard Billing > Disc/Surcharge Distribution

Override any of the information on these pages, if necessary. Only the Account field is mandatory.

Contract liability information is required only if deferred accounting is enabled and the revenue recognition basis is not INV or None.

Use the Disc/Surcharge Deferred page (BI_LINE_DS_DFR) to enter ChartFields for a deferred discount or surcharge information.

Navigation:

Billing > Maintain Bills > Standard Billing > Disc/Surcharge Deferred

Override any ChartField information for Deferred Discounts or Surcharges if necessary.

Use the Standard Billing - Line - Note page (BI_LINE_NOTE) to enter and review bill line notes information.

Navigation:

Billing > Maintain Bills > Standard Billing > Line - Note

Field or Control	Description
Standard Note Flag	To choose a predefined note, select this option and select a note code in the Std Note (standard note) field. Once you press Tab to exit the Std Note field, the note type ID automatically appears in the Note Type field, and the predefined text for that note appears in the Note Text field. To create a note, do not select this option. Select a note type and enter the text to appear on the invoice in the Note Text field.
Internal Only Flag	Select to define a note for internal use only (a note which will not be printed on the eventual invoice).

Field or Control

Description

Standard Note Flag

To choose a predefined note, select this option and select a note code in the Std Note (standard note) field. Once you press Tab to exit the Std Note field, the note type ID automatically appears in the Note Type field, and the predefined text for that note appears in the Note Text field.

To create a note, do not select this option. Select a note type and enter the text to appear on the invoice in the Note Text field.

Internal Only Flag

Select to define a note for internal use only (a note which will not be printed on the eventual invoice).

If the bill lines do not appear in the Bill Line group box, use the chunking buttons to view more bill lines.

Use the Review Billing Information - Details - Line List page (BI_LINE_LIST_INQ) to review bill line details.

Navigation:

Billing > Review Billing Information > Details > Line List

Field or Control	Description
Seq (sequence)	Select to sort the bill lines by sequence or by line number. You can view either the identifier or the description of the bill line.
Disc/Surch (discount/surcharge)	Click a link in this column to access the Review Billing Information - Details - Discount/Surcharge page, where you can view discount and surcharge information that pertains to the corresponding bill line.
Tax Amount	Click a link in this column to access the Review Billing Information - Details - Line - Tax Info page, where you can view tax information pertaining to the corresponding bill line.
Vat Amount (value-added tax amount)	Click a link in this column to access the Review Billing Information - Details - Line - VAT Info page, where you can view VAT information pertaining to the corresponding bill line.

Note: Although you can generate a pro forma directly from the Review Billing Information - Details - Line List page, you cannot generate an invoice.

Entering Bill Line Information

Pages Used to Enter Bill Line Information

Standard Billing - Line - Info 1 Page

Standard Billing - Line - Info 2 Page

Standard Billing - Line - Tax Info Page

Ship-to Override Page

Standard Billing - Line - VAT Info Page

Physical Nature

VAT Locations

Defaults

Calculations

Intrastat

Standard Billing - Acctg - Rev Distribution Page

Standard Billing - Acctg - Deferred Page

Standard Billing - Acctg - AR Offset Page

Standard Billing - Acctg - Statistical Info Page

Standard Billing - Acctg - Contract Asset Page

Standard Billing - Acctg - InterUnit Exp/Inv Page

Standard Billing - Acctg - InterUnit Payables Page

Standard Billing - Disc/Surcharge Page

Disc/Surcharge Distribution Page

Disc/Surcharge Deferred Page

Standard Billing - Line - Note Page

Review Billing Information - Details - Line List Page