Generating Installment Bills
This topic discusses how to generate installment bills.
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Page Name |
Definition Name |
Usage |
|---|---|---|
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BI_HDR |
Create templates for installment bill invoices. |
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BI_INST_TERMS |
Select installment billing plans and choose service charges. |
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BI_INST_SCHED |
Create schedules based on the installment billing plan and bill cycle parameters. |
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RUN_BI_INSTALL |
Create installment invoices from the template for the installment billing invoice. |
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Bill Schedule Inq - Installment Bill Terms (inquiry) |
BI_INST_TERMS_INQ |
Review information about installment bill terms. |
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Bill Schedule Inq - Installment Bill Schedule (inquiry) |
BI_INST_SCHED_INQ |
Review information about installment billing schedules. |
To create a template for installment bill invoices:
Enter a new bill or select an existing bill to use as the basis for the installment bills.
Select a frequency of Installmnt (installment) on the Standard Billing - Header - Info 1 page.
When you assign the installment frequency to an invoice, it becomes a template for installment bill invoices, and the Installment Bill Schedule link becomes available.
Click the Installment Bill Schedule link to access the Installment Billing Schedule component.
Select a bill cycle ID with installment billing parameters if you are not creating a custom installment billing plan.
Use the Installment Bill Terms page (BI_INST_TERMS) to select installment billing plans and choose service charges.
Navigation:
Field or Control |
Description |
|---|---|
Installment Plan |
Select a plan from the available values. Define installment plans on the Installment Plan page. |
Charge |
Select a value to apply service charges to the installment invoices. |
Identifier |
Service charge identifier. Set up service charges on the Standard Billing - Discount/Surcharge page. |
Use the Installment Bill Schedule page (BI_INST_SCHED) to create schedules based on the installment billing plan and bill cycle parameters.
Navigation:
Note: Multiple views of this page are available by clicking the tabs in the scroll area. PeopleSoft documents fields that are common to all views first.
Field or Control |
Description |
|---|---|
Installment Plan |
Displays the short and long names of the plan that you select on the Installment Bill Terms. |
Pre-Assign Invoice Numbers |
Select to have the system assign all of the invoice numbers to the installment bills when you save the page. Deselect this check box to have the system assign invoice numbers when you generate installment bills. |
Return to Bill Entry |
Click to return to the Express Billing – Billing General page for the installment billing invoice template. |
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For percentage installments or equal installments plans, click the Generate button to generate the installment bill schedule based upon the invoice template, installment plan, and installment bill terms that you define. |
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If you change any of the schedule information on this page, the Generate button name changes to Regenerate. Regenerating the installment bill schedule deletes and replaces any lines for which installment bills have not already been generated. For example, suppose that you set up a schedule to generate starting on April 1, 2000, and you save the schedule. If you decide to change the generate date to May 1, 2000, click Regenerate and Save to create the new schedule. |
To create a custom installments bill plan, enter the information for this installment bill schedule in the grid on the lower half of the page, and save the page.
Installment Billing Schedule
Select the Installment Billing Schedule tab.
Field or Control |
Description |
|---|---|
Installment Number |
Enter an installment number for the bill. |
Generate Date |
Enter the date on which you want the system to generate the invoices. The system generates only installment bills with a generate date that is equal to or earlier than the current date. |
Invoice |
Enter an invoice number to assign manual invoice numbers to the installment invoices. If you select Pre-Assign Invoice Numbers, the system assigns invoice numbers when you save the page. If you do not select Pre-Assign Invoice Numbers, the system assigns invoice numbers when you generate the installment billing invoice. |
Installment Amount |
If you specify an installment plan based on percentage installments or equal installments, the system calculates the installment amount. If you are creating a custom installments plan, enter the installment amount for each invoice. |
Service Charge Amount |
If you define a service charge on the Installment Bill Terms page, this value appears according to how you elected to apply service charges on the Installment Bill Terms page. If you are creating a custom installments plan, enter a service charge for any installment. |
Note: For all rows in the installment schedule, the system uses only the bill type that is effective when you initially create the installment bill schedule.
Installment Billing Schedule 2
Select the Installment Billing Schedule 2 tab.
Field or Control |
Description |
|---|---|
From Date and To Date |
Indicates the beginning and end dates of billing activity. |
Installment Billing Schedule 3
Select the Installment Billing Schedule 3 tab.
Field or Control |
Description |
|---|---|
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Click the Go To Bill Header - Gen. Info button to access the Standard Billing - Header - Info 1 page. |
Use the Generate Installments page (RUN_BI_INSTALL) to create installment invoices from the template for the installment billing invoice.
Navigation:
Note: To generate installment bills, set the template invoice bill status to RDY.
After you select the Generate Installment Bills process (BIINSTAL) on the Process Scheduler Request page, you can return to the Installment Bill Schedule page to view the results of the process. The Generated check box is now set to Y (yes) for generated invoices, and the system logs a generate date. If you change the status of a template invoice to Cancel, the system does not generate any more installment bills.
Note: The system does not generate any invoices with a generate date that is later than the current date. For invoices with a generate date that is later than the current date, the Generated option on the Installment Bill Schedule page is set to N (no generated invoices). The system generates only installment bills with a generate date that is equal to or earlier than the current date.
Generated installment bills have a bill status of NEW. Change the bill status to RDY before generating an invoice. Once the system generates the installment invoices, they function just as regular invoices for the Finalization, Currency Conversion, Budget Check, Load AR (load accounts receivable), and Load GL (load general ledger) processes.
Installment billing information prints on installment billing invoices. The installment number, installment amount due, total number of installments, and total invoice amount are included on each invoice.
You can control whether a breakdown of the installment billing invoice amounts appears on the invoice by selecting options on the Invoice Formatting Options - General page. Also on this page you can select whether to include an Installment Bill Summary invoice.