1099 A/P Ledger Method

Perform these tasks:

• Verify UDCs for UDC table 04/TR and, if applicable, verify or set up Address Book category codes for UDC table 01/07.

  See Understanding the A/P Ledger Method, Understanding UDCs for 1099 Processing.

• If you use Address Book category code 01/07 for 1099 processing, update vouchers with Address Book category code 07, if necessary. Use the Global Category Code Update program (R01490) or the Global Update A/P Records program (R04802), as applicable.

  See Understanding Supplier Setup, Entering Supplier Information for 1099s.

• If you use the 1099 flag for 1099 processing, verify or enter 1 in the 1099 Flag field for each pay item on the Enter Voucher - Payment Information form.

• Back up the 1099 A/P Worktable (F045143).

  If you used the 1099 A/P ledger method last year, back up the F045143 table so that you have a copy of last year's 1099 returns. Ensure that you complete this task before you do the next list item.

• Clear the F045143 table by using the Clear A/P Workfile program (R04CLRFP).

  If you used the 1099 A/P ledger method last year, clear the F045143 table before you begin processing 1099s for the current reporting year.

  See Understanding the A/P Ledger Method, Clearing the 1099 A/P Worktable.

• Clear the 1099 G/L Worktable (F045141) by using the Clear G/L Workfile program (R04CLRGL).

  If you use a combination of the A/P ledger and G/L methods, you do not need to run this program.

  See Understanding the A/P Ledger Method, Clearing the 1099 G/L Worktable.

• Build the 1099 A/P Worktable (F045143) by using the Build A/P Workfile program (R04514FP).

  See Understanding the A/P Ledger Method, Building the 1099 A/P Worktable.

• Enter adjustments to the F045143 table by using the Enter A/P Workfile Adjustment program (P04510FP).

  See Understanding the A/P Ledger Method, Adjusting Records in the 1099 A/P Worktable.

• Print the 1099 A/P Register (R04512FA) to review the 1099 totals for each supplier.

  See Understanding 1099 Registers, Printing the 1099 A/P Register.

• Print the A/P-G/L Combined Register (R04512FB) to ensure that you have entered all necessary adjustments and are ready to print 1099 returns. This register merges data from the F045143 and F045141 tables into the 1099 Merged Worktables (F04514).

  See Printing the 1099 G/L Register, Printing the 1099 A/P - G/L Combined Register.

  See Printing the 1099 G/L Register, Printing the 1099 A/P - G/L Combined Register.