1099 G/L Method

Perform these tasks:

• Set up or verify 1099 AAI items (PXxxxx) by using the Automatic Accounting Instructions program (P0012).

  See Understanding the G/L Method, Understanding AAIs for the G/L Method.

• Update the Account Master table (F0901) by running the BU.Obj.Sub to Journal Entry program (R09806) if you made changes to the chart of accounts.

  See Understanding the G/L Method, Updating the Account Ledger Table.

• Update the Account Ledger table (F0911) by running these programs:

  • Update Payment Information - Receipts - R045131

    See Updating the Account Ledger Table, Understanding the Update Payment Information - Receipts Program.

  • Update Payments - R04513

    See Understanding the G/L Method, Updating the Account Ledger Table, Understanding the Update Payment Information Program

  Note: You run the Update Payment Information - Receipts program only if you have used the procurement system to create three-way match vouchers. Then, you must run the Update Payments program to update the F0911 table with valid payment numbers and payment dates.

• Print the Payments Exception Report (R04511). Use this report to research and resolve problems with payment records.

  See Understanding the G/L Method, Printing the Payments Exception Report.

• To correct problems with payment records, enter adjustments in the F0911 table for the AA and TX (tax) ledgers by using the Enter Payment Adjustments program (P04510).

  See Understanding the G/L Method, Adjusting 1099 Payment Records in the F0911 Table.

• Clear the F045143 table, if necessary, using the Clear A/P Workfile program.

  Run this program only if you started using the G/L method this year after using the A/P ledger method last year, or if you entered adjustments using the A/P ledger method last year.

  See Understanding the A/P Ledger Method, Clearing the 1099 A/P Worktable.

• Build the 1099 G/L Worktable (F045141) by using the Build G/L Workfile program (R04514).

  See Understanding the G/L Method, Building the 1099 G/L Worktable.

• Print the 1099 G/L Register (R04512) to review the 1099 totals for each supplier.

  See Understanding 1099 Registers, Printing the 1099 G/L Register.

• Print the A/P - G/L Combined Register (R04512FB) to ensure that you have entered all necessary adjustments and are ready to print 1099 returns. This register merges data from the F045143 and F045141 tables into the 1099 Merged Worktables (F04514).

  See Understanding 1099 Registers, Printing the 1099 A/P - G/L Combined Register.