Understanding How to Print 1099s by Company

If your organization is made up of multiple companies, you can print 1099 forms separately for each company. To print 1099 forms by company, follow these guidelines:

• Set up a version for R04515 Write 1099 Media. You require this version because the R04515 program calls one of these print versions:

  • R045151 Write 1099 Media - Facsimiles and Proof Report

  • R045152 Write 1099 Media - 1099-MISC

  • R045153 Write 1099 Media - 1099-DIV

  • R045154 Write 1099 Media - 1099-INT

  • R045155 Write 1099 Media - 1099-NEC

  • R045156 Write 1099 Media - 1099-G

• Set up a version for each company, and set data selection equal to the company number.

• Ensure that the version names are the same for each program that you set up by company.

  For example, if you set up version 00001 for company 1 for R045152, you must set up version 00001 for company 1 for R04515 and R045153 as well.

• Set up versions of the Write 1099 Media program by using the Batch Versions program (P98305).

Before you print 1099 forms by company, enter the print version in the Version processing option for the Write Media program (P04515). Then on the Write 1099 Media form, select a type of return (for example, 1099-MISC) and run the program for the print version. Then select another type of return (for example, 1099-DIV) and run the print program for the same version, and so on.