1. Service Management Implementation Guide
  2. Understanding AAIs

Understanding AAIs

To record financial transactions, you must identify information about the account structure and specific account values to process transactions properly. You define the account structure and specific account values by using AAIs. The system stores the AAI values in the Automatic Accounting Instructions Master table (F0012). Whenever a program performs an accounting function, it accesses the Automatic Accounting Instructions Master table. The system uses AAIs to determine how to distribute GL entries that the system generates.

You must create AAIs for each unique combination of company, transaction, document type, and GL class that you anticipate using. Distribution AAIs define the rules by which the Service Management system and the general ledger interact. Accounting AAIs define the rules by which the Service Management, Accounts Payable, and Accounts Receivable systems interact. When you define AAIs, you establish how the system processes transactions for various programs.

Based on the key fields, such as GL Category Code, Document Type, Company, and Cost Type, the system writes transactions to an account based on the specified business unit, object account and, optionally, subsidiary.

You can indicate a specific branch/plant for the object account and subsidiary to which the system writes journal entries. Or you can leave the branch/plant blank. The system identifies the appropriate branch/plant according to the system constants.

These distribution AAIs are contract-related:

  • 1750, Contract Revenue.

  • 1751, Contract Short-Term Revenue.

  • 1752, Contract Long-Term Revenue.

  • 1753, Contract Cancel Fees.

These distribution AAIs are work order-related:

  • 1742, Service Orders

  • 1782, Service Order Claims

These distribution AAIs are inventory-related:

  • 4124, Expense or COGS

  • 4122, Inventory

These distribution AAIs are routing-related:

  • 3122, Routing Service Costs

  • 3401, Accruals

These distribution AAIs are warranty claim-related:

  • 1723, Warranty Claim Price Adjustment.

  • 1724, Warranty Claim Offset.

  • 1743, Warranty Claim A/R Offset.

  • 1785, Warranty Claim A/P Offset.

  • 1725, Supplier Recovery Price Adjustment.

  • 1726, Supplier Recovery Offset.

  • 1744, Supplier Recovery A/R Offset.

  • 1786, Supplier Recovery A/P Offset.

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