Revising Invoices in the Revenue Recognition System

Before you recognize revenue, you might want to review the invoices that are included in the revenue recognition process. Use the following guidelines for revising G/L lines on invoices in the revenue recognition process:

• If the VAT Capture by pay item constant is on, you cannot modify G/L lines on unposted or posted invoices.

• If the VAT Capture by pay item constant is off, you cannot modify G/L lines if the invoice is posted, but you can modify G/L lines if the invoice is unposted.

Review how the system updates tables when you revise an unposted invoice in the revenue recognition process:

• If you change an unposted invoice by modifying, adding, or deleting invoice pay items without changing the invoice total or altering the G/L distribution lines, the system updates only the pay item records in the F03B116 table.

• If you add or delete pay items that change the total amount of the unposted invoice and you also alter the G/L lines, the system adds or deletes records in the F03B116 and F03B117 tables and also updates the associated performance liability G/L entries in the F0911 table.

Review how the system updates tables when you revise a posted invoice in which no revenue has been recognized:

• If you change a posted invoice by modifying, adding, or deleting invoice pay items without changing the invoice total or altering the G/L lines, the system updates only the pay item records in the F03B116 table.

• If you change a posted invoice by modifying, adding, or deleting invoice pay items in a way that changes the invoice total, the system adds records or clears amounts in the F03B116 table. If this case, you have to create a new G/L distribution line that system stores in the F03B117 table. The system also updates the associated PLA entries in the F0911 table.

• If you void a posted invoice pay items and the associated G/L lines, the system voids records in the F03B116 and the F03B11 table and creates reversal records in the F0911 table. The system also clears the amount and sets the reason code to V (voided) for records in the F03B117 table.

Review how the system updates tables when you revise a posted invoice in which revenue has been recognized:

• If you add pay items and G/L lines to a partially or fully recognized invoice, the system adds records to the F03B116, F03B117, and the F0911 tables.

• If you try to modify or void posted invoice pay items or modify G/L lines on a partially or fully recognized invoice, the system displays an error.

• If you void an entire posted invoice which is partially or fully recognized, the system does the following:

  • For G/L lines with revenue recognized, the system clears the amount and sets the reason code to V (voided) for records in the F03B117 table.

  • For G/L lines with no revenue recognized, the system creates offset performance liability G/L entries in the F0911 table for the remaining amount.