Entering Expense Reports

Access the Edit Expense Report Information form.

Currency

Select whether the expenses on the report are in the employee's reimbursement currency (single) or in multiple currencies. Select Multiple if the expenses on the report are incurred in more than one currency or if the currency is different from the reimbursement currency specified in the group profile or employee profile.

(Release 9.2 Update) Employee ID

he system retrieves your employee ID in this field. To enter an expense report for another employee, enter the ID of that employee in this field. You can enter an expense report for another employee if you have set up multiple employee authority for that employee in the Employee Profile Entry (P20103) program.

Expense Report End Date

Enter the last day that expenses can be included on the expense report. Allowable dates are defined in the processing options of the Expense Entry program (P09E2011).

The system validates any date in the past that you enter against the setting for the corresponding processing option. You can enter any date in the future.

If you leave this field blank, the system assigns today's date as the expense report end date.

Allowable Per Diem Days

Enter the number of days that an employee incurs expenses for the specified business purpose.

The system displays this field only when you specify to use per diem rules in the processing option. You must complete this field even if the expense report does not include per diem expense categories.

Expense Report Description

Enter a summarized description of the expense report.

Default Business Purpose

Enter the business reason for incurring the expenses on the expense report. The system automatically stores the last ten business purposes that you enter. When you enter an eleventh business purpose, the system removes the business purpose that was least used and replaces it with the new business purpose.

Report No. (report number)

Enter a number that uniquely identifies an expense report.

A processing option for this program specifies whether you can assign the expense report number or whether the system assigns it from the Next Number Revisions program (P0002).

Advance

Enter the amount of money given to the employee before any expenses were incurred. The system creates a debit memo in the JD Edwards EnterpriseOne Accounts Payable system for the amount entered if the reimbursement method is accounts payable.

The system displays this field only when you select the Use Travel Advance option in the group profile. Do not complete this field if the travel advance was processed from the JD Edwards EnterpriseOne Accounts Payable or JD Edwards EnterpriseOne Payroll system.

Add Expense

Click to access the Edit Expense Detail information form to enter expense line items.

(Release 9.2 Update) Submit

The system enables this button for you to submit expense reports for your employee ID. You can submit an expense report for another employee if you have set up multiple employee expense submission for that employee in the Employee Profile Entry (P20103) program.

Get CC Expense

Select to access the Select Credit Card Expenses form to retrieve credit card transactions.